MM-LIV-Released Blocked Invoice

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PROJECT A-SURE 
User Training Manual 
 
 
MATERIAL MANAGEMENT 
RELEASE BLOCKED INVOICES 
 
 
 
 
 
 
 
CUSTOMER: PTCL 
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN 
 
 
 
Date: 17 November, 2007 
Author(s): Siemens Pakistan 
   
 
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Document Number 
Document Number Document Date 
Released Blocked Invoice.doc/001 17 November, 2007 
 
 
Version History 
Version Number Version Date Summary of Changes Ref: Minutes of Review 
01 / 001 17 November, 2007 NA NA 
 
 
 
 
   
 
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TABLE OF CONTENTS 
1.  LEGEND ..................................................................................................................... 5 
2.  TRANSACTION ACCESS PATH ............................................................................... 6 
2.1.  REQUIRED USER INPUT ......................................................................................................... 6 
2.2.  SAP SCREEN SNAP .............................................................................................................. 6 
2.3.  DESCRIPTION ........................................................................................................................ 6 
3.  RELEASE BLOCKED INVOICES: RELEASE MANUALLY ..................................... 7 
3.1.  REQUIRED USER INPUT ......................................................................................................... 7 
3.2.  SAP SCREEN SNAP .............................................................................................................. 7 
3.3.  DESCRIPTION ........................................................................................................................ 7 
4.  SELECT ITEMS FOR RELEASE ............................................................................... 9 
4.1.  REQUIRED USER INPUT ......................................................................................................... 9 
4.2.  SAP SCREEN SNAP .............................................................................................................. 9 
4.3.  DESCRIPTION ........................................................................................................................ 9 
5.  RELEASE FLAG ...................................................................................................... 10 
5.1.  REQUIRED USER INPUT ....................................................................................................... 10 
5.2.  SAP SCREEN SNAP ............................................................................................................ 10 
5.3.  DESCRIPTION ...................................................................................................................... 10 
6.  SAVE RELEASED INVOICE ................................................................................... 11 
6.1.  REQUIRED USER INPUT ....................................................................................................... 11 
6.2.  SAP SCREEN SNAP ............................................................................................................ 11 
6.3.  DESCRIPTION ...................................................................................................................... 11 
7.  UPDATED LIST ........................................................................................................ 12 
7.1.  REQUIRED USER INPUT ....................................................................................................... 12 
7.2.  SAP SCREEN SNAP ............................................................................................................ 12 
7.3.  DESCRIPTION ...................................................................................................................... 12 
   
 
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8.  DELETE BLOCKING REASON ............................................................................... 13 
8.1.  REQUIRED USER INPUT ....................................................................................................... 13 
8.2.  SAP SCREEN SNAP ............................................................................................................ 13 
8.3.  DESCRIPTION ...................................................................................................................... 13 
9.  RELEASE INVOICE AFTER PAYMENT BLOCK DELETION ................................ 14 
9.1.  REQUIRED USER INPUT ....................................................................................................... 14 
9.2.  SAP SCREEN SNAP ............................................................................................................ 14 
9.3.  DESCRIPTION ...................................................................................................................... 14 
10.  SAVE RELEASED INVOICE .................................................................................. 15 
10.1.  REQUIRED USER INPUT ..................................................................................................... 15 
10.2.  SAP SCREEN SNAP .......................................................................................................... 15 
10.3.  DESCRIPTION .................................................................................................................... 15 
11.  UPDATED LIST ...................................................................................................... 16 
11.1.  REQUIRED USER INPUT ..................................................................................................... 16 
11.2.  SAP SCREEN SNAP .......................................................................................................... 16 
11.3.  DESCRIPTION .................................................................................................................... 16 
 
 
   
 
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1. Legend 
 
 
ICONS EXPLANATION 
 Create (F5) 
 Change (F6) 
 Display (F7) 
 Copy (Shift+F9) 
 Delimit (Shift+F1) 
 Delete (Shift+F2) 
 Overview (Shift+F8) 
 Cancel (F12) 
 Save (Ctrl+S) 
 Back (F3) 
 Exit (Shift+F3) 
 Cancel screen (F12) 
EXAMPLES EXPLANATION 
 
The field is mandatory - it must be filled in order to proceed 
   
 
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2. Transaction Access Path 
2.1. Required User Input 
Access Transaction screen. 
 
2.2. SAP Screen Snap 
 
 
2.3. Description 
  
There is a special transaction for Releasing the invoices that have been blocked due to one reason or 
other. 
 
To access the transaction use following path: 
 
Logistics --> Materials Management --> Logistics Invoice Verification --> Further Processing --> 
Release Blocked Invoices (MRBR) 
 
Alternatively, you can access the transaction directly via transaction code: MRBR 
   
 
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3. Release Blocked Invoices: Release Manually 
3.1. Required User Input 
Select the Processing mode: 'Release Manually' 
Click on 'Execute' button. 
 
3.2. SAP Screen Snap 
 
 
3.3. Description 
  
The initial screen of Release Blocked Invoices shown many criteria for listing the blocked invoices. 
 
Invoices can be blocked for two many reasons. There are two main types of blocked invoices: 
 
1- Invoices that are blocked automatically - Due to price / quantity / date variances 
 
2- Invoices that areblocked manually - Activation of Manual Payment Block from the Invoice Header tab - 
Details 
 
Similarly, invoices can be released both manually and automatically. If the blocking reason for 
   
 
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automatically blocked invoice has expired due to a subsequent credit or a delivery (GRN) then you can 
use 'Release Automatically' function. 
 
Generally, PTCL shall use the 'Release Manually' function as it is used to release blocked invoices which 
are either blocked manually or automatically. 
   
 
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4. Select Items for Release 
4.1. Required User Input 
Click on the item selection tab to select it. 
 
4.2. SAP Screen Snap 
 
 
4.3. Description 
  
A number of invoices with different blocking reasons are listed. To release an invoice, select the 
document by clicking on the selection tab. 
 
Note that certain blocking reasons are highlighted in 'Yellow' which indicate that this 'Automatically 
blocking' reason is obsolete (due to a subsequent transaction). 
   
 
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5. Release Flag 
5.1. Required User Input 
Click on 'Release Flag' button 
 
5.2. SAP Screen Snap 
 
 
5.3. Description 
  
After selecting the item, click on the Release Flag to activate release. 
   
 
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6. Save Released Invoice 
6.1. Required User Input 
Click on 'Save' button. 
 
6.2. SAP Screen Snap 
 
 
6.3. Description 
  
Use the 'Save' button to save your released invoices. 
 
Note: 
Unless all blocking reasons from the Invoice are released, an invoice document is not released for 
payment. 
   
 
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7. Updated List 
7.1. Required User Input 
Note the message in message line. 
 
7.2. SAP Screen Snap 
 
 
7.3. Description 
  
As you save the released invoice, the list is updated with the listing of outstanding blocked invoices only. 
   
 
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8. Delete Blocking Reason 
8.1. Required User Input 
Select the 'Block reason' and 
Click on 'Blocking Reason' button. 
 
8.2. SAP Screen Snap 
 
 
8.3. Description 
  
You can delete certain blocking reasons if they are not valid or as per management decision. for this you 
have to select each blocking reason and delete them. 
   
 
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9. Release Invoice after Payment Block Deletion 
9.1. Required User Input 
Select the 'Item' and 
click on the 'Release Flag' to release the invoice. 
 
9.2. SAP Screen Snap 
 
 
9.3. Description 
  
The deletion mark is displayed on the blocking reason that has been deleted manually. 
However, the document is not released yet and you have to select and release it manually. 
   
 
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10. Save Released Invoice 
10.1. Required User Input 
Click on 'Save' button. 
 
10.2. SAP Screen Snap 
 
 
10.3. Description 
  
Use the 'Save' button to save your released invoices. 
 
Note: 
Unless all blocking reasons from the Invoice are released, an invoice document is not released for 
payment. 
   
 
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11. Updated List 
11.1. Required User Input 
Note the message in message line. 
Click on 'back' button to exit. 
 
11.2. SAP Screen Snap 
 
 
11.3. Description 
  
As you save the released invoice, the list is updated with the listing of outstanding blocked invoices only.