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SAP R/3 
Certificación MM (7050) 
Juan Carlos Sarrasi-Xavier Rovira
TSCM 50-1ª parte (6-7) 
© SAP AG TSCM50 6-1 
\uf8e9 SAP AG 2002
z Organizational Levels in the Procurement Process
z Purchase Order Processing
z Goods Receipt
z Checking the Vendor Invoice
Basics of Procurement Process
© SAP AG TSCM50 6-2 
\uf8e9 SAP AG 2002
At the conclusion of this unit, you will be able to:
Basics of Procurement Process: Unit Objectives
z List the organizational levels in the SAP R/3
System that are relevant to the procurement
z Explain the relationship between these
organizational levels
z Identify the basic procurement process
© SAP AG TSCM50 6-3 
\uf8e9 SAP AG 2002
Basics of Procurement Process: Course Overview
Procurement of Stock 
Reporting in Material
External Procurement 
with mySAP SCM
Procurement of
External Services
Basic of Procurement
Master Data
Procurement of
Consumable Material
© SAP AG TSCM50 6-4 
\uf8e9 SAP AG 2002
Basics of Procurement Process: Business Scenario
z In your enterprise, the responsibilities of the
departments in Purchasing, in the warehouse,
and Invoice Verification are organized by
regional and functional considerations.
z The project team is testing how it can map this
enterprise structure in the SAP R/3 System,
using the relevant organizational levels.
© SAP AG TSCM50 6-5 
\uf8e9 SAP AG 2002
Organizational Levels in the Procurement Process
Company code
Storage location
Purchasing organization/
purchasing group
„ In the SAP R/3 System, organizational levels are structures that represent the legal or organizational 
views of a company. 
„ Defining organizational levels is an essential step in your project and is vital for all subsequent 
„ Analyze the organizational structures and the process structures in your company and match them 
with SAP structures. 
„ Once you have decided on an organizational structure, it is very difficult to change it. 
© SAP AG TSCM50 6-6 
\uf8e9 SAP AG 2002
z The client is a commercial, organizational unit within
the R/3 System, with its own data, master records, and
set of tables.
z From a business perspective, the client forms a
corporate group.
Examples of Client-specific data includes: 
y User Master data- such as parameters, authorization, and user groups 
y Customizing data-such as organizational units, assignments, and document types 
y Application data- such as business transaction data and material master data 
 A client is assigned a unique three-character key. 
© SAP AG TSCM50 6-7 
\uf8e9 SAP AG 1999
Company Code
z The company code is the smallest organizational unit
for which you can have an independent Accounting
department within external Accounting.
z A company code represents an independent
accounting unit, for example, a company within a
corporate group (client).
„ Balance sheets and Profit and Loss statements, required by law, are created at company code level. 
„ You can set up several company codes in one client in order to manage various separate legal entities 
simultaneously, each with their own balanced set of financial books. 
„ You can use a special Customizing function to copy a company code. This copies the company code 
specifications to your new company code. 
© SAP AG TSCM50 6-8 
\uf8e9 SAP AG 1999
z A plant is an organizational logistics unit that
structures the enterprise from the perspective of
production, procurement, plant maintenance, and
materials planning.
z A plant is a manufacturing facility or branch within a
„ A plant can be one of the following types of locations: 
à Central delivery warehouse 
à Regional sales office 
à Manufacturing facility 
à Corporate headquarters 
à Maintenance plant 
„ When creating a new plant, you can use the plant copying function. When you use this function, the 
system processes the entry in the plant table and in all dependent Customizing and system tables in 
which the plant is included as a key. 
© SAP AG TSCM50 6-9 
\uf8e9 SAP AG 2002
z The storage location is an organizational unit that
allows the differentiation of material stocks within a
z Inventory Management on a quantity basis is carried
out at storage location level in the plant.
z Physical inventory is carried out at storage location
Storage Location
A storage location has the following attributes: 
y Physical inventory is carried out at the storage location level 
y There may be one or more storage locations within a plant 
y A storage location has a description and at least one address 
y It is possible to store material data specific to a storage location 
y Stock are managed on a quantity basis only and not on a value basis at storage location level 
y Storage Locations are always created for a plant 
© SAP AG TSCM50 6-10 
\uf8e9 SAP AG 2002
Purchasing Organization / Group
z A purchasing organization is an organizational level
that negotiates conditions of purchase with vendors for
one or more plants. It is legally responsible for completing
purchasing contracts.
z A purchasing group is the key for a buyer or group of
buyers responsible for certain purchasing activities.
„ The purchasing organization is responsible for the company's purchasing requirements. 
„ You can incorporate purchasing into the company structure by assigning the purchasing organization 
to company codes and plants. This means that you can determine whether purchasing is organized 
centrally or decentrally in your company. You can have a combination of both. 
© SAP AG TSCM50 6-11 
\uf8e9 SAP AG 2002
Plant-Specific Purchasing Organization
organization A
Company code
Plant 1100Plant 1000
organization B 
„ In plant-specific procurement, a purchasing organization is responsible for procuring materials for 
one plant only. 
© SAP AG TSCM50 6-12 
\uf8e9 SAP AG 2002
Cross-Plant Purchasing Organization
Company code
Plant 2Plant 2Plant 1Plant 1 Plant 1100Plant 1000
„ You can set up a cross-plant purchasing organization for each company code. This purchasing 
organization procures material and services for all plants assigned to the company code. 
© SAP AG TSCM50 6-13 
\uf8e9 SAP AG 2002
Company code 1000 Company code 2000 Company code 3000
Cross-Company-Code Purchasing Organization
Plant 3000Plant 2000
Purchasing organization
Plant 1000
„ If you want to organize purchasing on a cross-company-code basis, you cannot assign a company 
code to the purchasing organization in Customizing. When you create a purchase order, for example, 
the system asks you to enter the company code for which you want to procure the material. 
© SAP AG TSCM50 6-14 
\uf8e9 SAP AG 2002
ClientClient 400 400
CompanyCompany codecode
CompanyCompany codecode
Plant 1000Plant 1000 Plant 1100Plant 1100 Plant 2000Plant 2000
Organizational Levels in Inventory Management
„ The client is uniquely defined in the system by a three-digit alphabetic, alphanumeric or numeric 
„ A unique four-digit alphanumeric key in the client defines the organizational levels company code 
and plant.. A unique four-digit alphabetic, alphanumeric or numeric key in the