7051_TSCM_50-1ª_Parte_(8)
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7051_TSCM_50-1ª_Parte_(8)


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MÁSTER EN SOFTWARE DE GESTIÓN DE EMPRESA 
SAP R/3 
 
2003-2004 
Certificación MM (7051) 
Juan Carlos Sarrasi-Xavier Rovira
TSCM 50-1ª parte (8) 
 
 
© SAP AG TSCM50 8-1 
\uf8e9 SAP AG 1999
Contents:
Procurement of Stock Material
z Request for Quotation / Quotation Processing
z Purchasing Info Records
z Purchase Order Processing
z Goods Receipts into Quality Inspection
z Invoices with Unplanned Delivery Costs
 
 
 
 
© SAP AG TSCM50 8-2 
\uf8e9 SAP AG 1999
At the conclusion of this unit, you will be able to:
Procurement of Stock Material: Unit Objectives
z Generate requests for quotation (RFQ) and enter
and compare quotations
z Create a purchase order with reference to a
quotation
z Post a goods receipt into quality inspection
stock and release quality inspection stock for
production
z Post an invoice with unplanned delivery costs
z Maintain purchasing info records in the R/3
System
z Valuate materials using the standard price and
moving average price procedures
 
 
 
 
© SAP AG TSCM50 8-3 
\uf8e9 SAP AG 2002
Procurement of Stock Material: Course Overview
Diagram
Procurement of Stock 
Material
Reporting in Material
 Management
External Procurement 
with mySAP SCM
Procurement of
External Services
Subcontracting
Basic of Procurement
Process
Master Data
Procurement of
Consumable Material
 
 
 
 
© SAP AG TSCM50 8-4 
\uf8e9 SAP AG 1999
Procurement of Stock Material: Business Scenario
z Your company is procuring various materials for
the first time. You have to test the R/3 System\u2019s
ability to deal with RFQs and quotations for
these materials and its ability to determine the
current market price.
z You are a member of the project team, testing
how the R/3 System manages various conditions,
freight costs, and material valuation procedures.
 
 
 
 
© SAP AG TSCM50 8-5 
\uf8e9 SAP AG 1999
Purchase
requisition
Quotation
Purchase
order
RFQ
Source
of
supply
Vendor AVendor A
Vendor BVendor B
Vendor CVendor C
Rejection
letter
Purchasing
Master dataMaster data
RFQ / Quotation
 
 
 
„ After establishing that a material or service is required, the Purchasing department needs to convert 
the purchase requisition into a purchase order. The R/3 System can support the Purchasing 
department using the requests for quotation in the source determination. 
„ First, you enter a request for quotation for the relevant material or the required service. You can enter 
the request for quotation manually or with reference to a purchase requisition. The second option has 
the advantage that the information already in the purchase requisition is copied directly to the request 
for quotation. Then you allocate the required vendors to the request for quotation. The system 
determines the address from the data in the respective vendor master record. 
„ You send the RFQs to the chosen vendors, who then send their quotations or rejection letters. You 
enter the quotations along with the conditions and delivery dates they contain with reference to the 
corresponding RFQ. 
„ You can determine the most favorable items or quotation by means of a quotation comparison. 
„ You also have the option of saving as purchasing info records the conditions of quotations in which 
you are interested. 
 
© SAP AG TSCM50 8-6 
\uf8e9 SAP AG 1999
Vendor
address ?
Account
group
One- 
time X
One-Time Vendor
Vendor master recd
 Description
 Language 
 Reconciliation acct 
 Currency
Vendor master recd
 Description
 Language 
 Reconciliation acct 
 Currency
Bank
details ?
RFQ / PO
Miller Ltd
Hooper & Co.
MSK Ltd
Marks & Co.
Invoice
verification
 
 
 
„ You can use a single one-time vendor master record to cover a number of vendors. You normally use 
one-time master records for \u201cone-time\u201d vendors. 
 
© SAP AG TSCM50 8-7 
\uf8e9 SAP AG 1999
RFQ campaign = common collective numberRFQ campaign = common collective number
RFQ 2
Vendor B
Material 1
Material 2
Material 3
RFQ 3
Vendor C
Material 1
Material 2
Material 3
? ? ?
Collective Number
RFQ 1
Vendor A
Material 1
Material 2
Material 3
 
 
 
„ You can link a number of RFQs that belong together with the help of the collective number. You 
enter the collective number in the header data of the RFQ and can use it to select your RFQs and 
quotations (for example, for the price comparison or other analyses). 
„ The collective number can have a maximum of ten characters and can be alphanumeric. 
 
© SAP AG TSCM50 8-8 
\uf8e9 SAP AG 1999
Initial screenInitial screen
Save
Exit
Quot.deadline
Purch. org.
Purch. group
111
Header:Header: Vend.addressVend.address444
Item detail screenItem detail screen
Vendor-
numbers or
data for
one-time vendor
Header detail screenHeader detail screen222
Collective
Item overview screenItem overview screen333
Material
Qty
Deadline
RFQs for several vendors
...............
Function Process: Creating RFQs
 
 
 
„ You can either enter RFQs with or without reference to a purchase requisition, another RFQ, or an 
outline agreement. 
„ You maintain the organizational levels and the deadline for submission of quotations on the initial 
screen. 
„ After you have filled out the initial screen, you enter the items for the RFQ. 
You can enter an RFQ for vendors with a master record or for one-time vendors. With a one-time 
vendor, you must enter the address in the RFQ. 
 
© SAP AG TSCM50 8-9 
\uf8e9 SAP AG 1999
Steel 2 t
Price
Market price
Enter price and conditions111
Vendor B
Quotation for
RFQ 2
Item 10
Gross price: 400/t
Surcharge: 20%
Vendor A
Quotation for
RFQ 1
Item 10
Gross price: 400/t
Discount: 50 UNI
Vendor C
Quotation for
RFQ 3
Item 10
Gross price: 500/t
Fixed costs: 40 UNI
 350/t 480/t 520/t 450/t
Quotation 1 Quotation 2 Quotation 3 Mean value
quotation
Create info record or reject quotation333
Piece
 %
UNI
Info record
Compare quotation with price comparison list222
Purchase
order
Rejection
letter
Quotation Processing
 
 
 
„ The quotation contains a vendor's prices and conditions for the materials or services specified in the 
RFQ. In the R/3 Purchasing component, RFQs and quotations are a single document. You enter the 
prices and conditions stated by the vendor in the original RFQ. 
„ You can compare quotation data by using the quotation price comparison list. The quotation price 
comparison list shows the most reasonable vendor for each item individually and for all items. 
„ You can save quotation data in which you are interested in a purchasing info record. The info record 
can be generated automatically if you set a valid info update indicator when you maintain quotations. 
„ You can create a purchase order with reference to a quotation. 
„ You can set a rejection indicator for quotation items in which you are not interested. This allows the 
system to issue rejection letters. 
„ The mean value of the quotations can be saved as the market price in the quotation price comparison 
list. The market price is used as the basis for valuating the price level of a vendor and is called up for 
vendor evaluation. 
 
© SAP AG TSCM50 8-10 
\uf8e9 SAP AG 1999
Piece
 %
 Conditions
 UNI
Piece
 %
 Conditions
 UNI
General conditions
Vendor
Condition group
Material type
Incoterms
Invoicing party
Price 1 Price 2
01.01. 12.31.
PricesPrices Discounts/SurchargesDiscounts/Surcharges
Surcharge 5%
 from 100 pcs 3%
 from 500 pcs 1%
ConditionsConditions
Info record
07.01.
UNIFF
$
Conditions
Outline
agreement
 
 
 
„