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Conditions are stipulations agreed with vendors concerning prices, discounts and surcharges, and so 
on. The effective net price in purchase orders is determined on the basis of these conditions. 
„ You can maintain conditions when you create quotations, info records, outline agreements, and 
purchase orders. 
„ Conditions in info records, contracts, and extended conditions, are time-dependent conditions. 
Conditions in purchase orders are time-independent conditions. 
„ Time-dependent conditions are also available for quotations and scheduling agreements if you set the 
time-dependent conditions indicator for the document type in Customizing. 
„ Extended conditions provide you with the option of specifying time-dependent conditions 
independently of outline agreements and info records. 
„ Time-dependent conditions can be restricted to a certain period of validity. 
„ If, for example, a vendor's prices vary according to quantity, you can enter the pricing data in the 
form of a price/quantity scale. 
„ You can enter conditions in the document header or in the item details. Item conditions apply to one 
item only. Header conditions apply to all the items in the document. 
© SAP AG TSCM50 8-11 
\uf8e9 SAP AG 1999
Quotation Purch.ord.
Info recd
Gross price
Discount from net 
Abs. customs duty
10.00 UNI
 3.00 UNI
Info recd
„ Conditions are used in purchase orders to determine price. 
„ The following types of conditions are used in Purchasing: 
- Conditions in a contract apply to all contract release orders created with reference to this 
- Conditions in a purchasing info record apply to all purchase order items that contain the 
material and vendor contained in the purchasing info record. 
- Extended conditions are only included in the purchase order if they meet certain criteria. For 
example, you can use extended conditions to define vendor discounts or include discounts for a 
material type. Extended conditions are more flexible than conditions in info records or contracts 
in that you can define which criteria must be met if the conditions are to apply to purchase 
© SAP AG TSCM50 8-12 
\uf8e9 SAP AG 1999
StepStep CondCond.type.type . . . . . . FromFromDescriptionDescriptionCounterCounter
. . .
Gross price
Absolute discount
Surcharge % on gross
Net val. incl. discounts
Freight %
Cash discount
Effective price
Calculation Schema
„ The calculation schema provides a framework for price determination. 
„ The calculation schema defines: 
y Which condition types are permitted 
y The order in which the condition types are taken into account in the calculation of the net price 
y The condition types for which subtotals are calculated. 
„ The reference step for percentage condition types is also defined in the calculation schema. 
„ Condition types are used to describe conditions. They define how discounts or surcharges are 
calculated (for example, on a percentage basis or by amount). The reference magnitude for price 
scales is also defined via the condition type. The scale can refer to the quantity, the item value, or the 
freight charges. 
„ You can assign an access sequence to a condition type. The access sequence is a search strategy used 
to define the sequence in which condition records for a condition type are read. 
© SAP AG TSCM50 8-13 
Procurement of Stock Material 1 - Exercises 
Unit: Procurement of Stock Material 
Topic: Request for Quotation/Quotation Processing 
At the conclusion of this exercise, you will be able to: 
\u2022 Create requests for quotation (RFQ) for regular customers and 
one-time vendors 
\u2022 Maintain and compare quotations in the system 
\u2022 Display and print RFQs and quotations 
To get the best purchase price for your headlamp, you send RFQs 
to several vendors. Of these vendors, there is one vendor with 
whom you have had no dealings before. 
1-1 Create RFQs 
Create RFQs for a base quantity of 100 pieces of the material T-RM2## from the 
following vendors: You enter the RFQs under the collective number GR##. 
You have heard of a prospective new vendor, with whom you have never had any 
business dealings (one-time vendor). You send an RFQ for the headlamps to see 
how efficient this vendor is. You send another RFQ to your previous main vendor 
T-K12A##. You also create an RFQ for vendor 
Use the following information: 
Date of RFQ: Current date 
Quotation deadline: Current date + 2 weeks 
Purchasing organization: 1000 
Purchasing group: LO020-## (T##) 
Delivery date: Current date + 1 month 
Plant: (No plant) 
If you create an RFQ for a particular plant, and reference the 
quotation when you create the purchase order, you can no 
longer change the plant that is specified in the purchase 
order. In the RFQ, you should therefore only specify a plant 
if you do not intend to procure the item for other plants. 
© SAP AG TSCM50 8-14 
On the screen for the vendor address: 
Vendor 1: 1950 (one-time vendor) 
Enter any address for the one-time vendor. 
Example: Company 
Schmidt Beleuchtungswerke GmbH 
Himmelsgasse 7 
67346 Speyer 
RFQ number: 
Vendor 2: T-K12A## (Motolux GmbH Gr.##) 
RFQ number: 
Vendor 3: T-K12B## (Rasch Gr.##) 
RFQ number: 
1-2 Display and print RFQ 
Display the RFQ for your main vendor T-K12A## as a printout (message) on your 
screen. Print the RFQ. You can also print your other two RFQs if you wish. 
1-3 Enter quotations 
You have received the quotations for your RFQs. Maintain the quotations in the 
Make sure that the info update indicator \u201cC\u201d is set on the detail screen for the 
quotation items. 
This ensures that an info record is created for each quotation. If an info record 
already exists for an item, you update the info record based on the quotation 
One-time vendor: 
Material costs: 79 UNI/pc 
Conditions: Discount from gross price (RA01) 3 % 
 Absolute freight (FRB1) 100 UNI 
Delivery date: [Current date + 6 weeks] 
Vendor T-K12A## (Motolux GmbH Gr.##): 
Material price: 90 UNI/pc 
Conditions: Discount on gross price (RA01) 15 % 
Delivery date: [Current date + 1 month] 
© SAP AG TSCM50 8-15 
Vendor T-K12B## (Rasch Gr.##): 
Material costs: 82 UNI/pc 
Conditions: Discount on gross price (RA01) 10 % 
Delivery date: [Current date + 1 month] 
1-4 Compare prices 
1-4-1 Compare the prices of the quotations to determine the most reasonable 
Select the quotations for comparison via the collective number GR## and 
purchasing organization 1000. 
Display the mean value quotation using the quotation price comparison list 
and choose the effective price. 
Determine the most reasonable quotation. 
Vendor:_______________ Effective price:________________ 
1-4-2 Vendor T-K12A## has just informed you that due to demand the delivery 
time is 6 weeks rather than 1 month. Change the quotation. To do this, go 
directly from the price comparison list to the quotation and maintain the 
delivery date. 
1-4-3 Once you have checked the quotations again, set the rejection indicator for 
the two quotations you do not want to include. 
1-5 Print rejection letters 
Send one of the two rejection letters. Look at the letter on the screen before you 
print it out. Is the letter marked as a rejection letter? If