7051_TSCM_50-1ª_Parte_(8)
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7051_TSCM_50-1ª_Parte_(8)


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data maintained in info records as default values. 
 
© SAP AG TSCM50 8-22 
\uf8e9 SAP AG 1999
Purchasing organization / plant data
Control (delivery time, minimum quantity ...)
Prices & conditions (gross price, discount, freight ...)
Statistics (Price history, PO statistics ...)
Texts (purchase order text ...)
Purchasing organization data
Control (delivery time, minimum quantity ...)
Prices & conditions (gross price, discount, freight ...)
Statistics (Price history, PO statistics ...)
Texts (purchase order text ...)
General data
Vendor data (reminder data, vendor\u2019s material no\u2026.)
Origin data
Order unit (conversion...)
Internal info record memo
Administrative data
Structure of the Purchasing Info Record
PurchasingPurchasing
info recordinfo record
+
 
 
 
„ A purchasing info record contains general data that is valid for every purchasing organization or 
every plant. 
„ It also contains data (for example, prices and conditions) that is only valid for the relevant 
purchasing organization or relevant plant. You configure whether conditions are permitted at plant 
level. 
„ When you create a purchase order, the system searches for an info record for the purchasing 
organization/plant combination. If there is no such info record, the system searches for the 
purchasing organization only. 
„ In the standard system, the following type of texts are set in the purchasing info record: 
y Internal info memo record: this is an internal comment that is copied to the purchase order item. 
This text is not printed out. 
y PO text in the purchasing info record: this is used to describe the PO item. It is copied to the 
purchase order item and printed out. 
 You can configure other types of text. 
 
© SAP AG TSCM50 8-23 
\uf8e9 SAP AG 1999
Manual
Quotation
10
20
30
Purchase
order
10
20
30 Outline
agreement
10
20
30
Options for Maintaining Info Records
Info record
5300000816
Vendor:
Material:
PurchOrg:
Conditions
1234
A21
3000
6 UNI / kg
 2%
 4%
Price/UoM
Freight
Discount 
Last purchase order
 4500006398
 
 
 
„ You can maintain info records manually or automatically from quotations, purchase orders, or 
outline agreements. 
 
© SAP AG TSCM50 8-24 
\uf8e9 SAP AG 1999
Updating an Info Record Automatically
Conditions
500 UNI/pc
4%
Price/UoM
Discount 
Last purchase order
 4500006398
Purch. order
 No. 4500006398 
... Info update 
1 pc M-10= 500 UNI
Quotation
 No. 6000014
1 pc M-10 =
Discount 
500 UNI
4 %
... Info update
Info record
5300000816
Vendor:
Material:
PurchOrg.:
Conditions
1234
M-10
1000
UNI 500/pc
 4%
Price/Un
Discount
Last purchase order
 4500006398
 
 
 
„ When you create or change quotations, contracts, and purchase orders, you can use the info update 
indicator to define that the info record is to be created or updated. 
„ The system copies the conditions from the quotations to the info record. 
„ The document number from a purchase order or contract release order is updated as the last 
purchasing document. 
„ If no info record exists for the combination of vendor, material, and organizational level when you 
create or change a contract, the system creates an info record with the conditions from the contract. 
 
© SAP AG TSCM50 8-25 
\uf8e9 SAP AG 1999
Contract
Info Update Indicator: Quotation, Outline Agreement
Info Update IndicatorInfo Update Indicator
No update
Update with or without plant
Update with plant (if plant not prohibited)
Update without plant (if plant not prohibited)C
B
A
Quotation
Info update
1 pc M-01 
 = 500 UNI
Discount 4 %
?
Info record
Vendor:
Material:
PurchOrg:
Plant:
Conditions
1234
M-01
1000
 ?
 UNI 500/pc
 4%
Price/UoM
Discount 
Last purchase order
 4500006398
UpdateUpdate
CustomizingCustomizing
At purch.orgAt purch.org
oror
purch. org / plantpurch. org / plant
levellevel
+
 
 
 
 
© SAP AG TSCM50 8-26 
\uf8e9 SAP AG 1999
Info Update Indicator: Purchase Order (ME21N)
Info Update IndicatorInfo Update Indicator
No update
Update\ufffd
Purch. Order
Info update
1 pc M-01 
 = 600 UNI
Customizing:Customizing: Define condition control atDefine condition control at
plant levelplant level
Conditions allowed with or without plant
Only plant-based conditions allowed
No plant-based conditions allowed-
+
Info record
Vendor:
Material:
PurchOrg:
Plant:
Conditions
1234
M-01
1000
 ?
 UNI 500/pc
 4%
Price/UoM
Discount 
Last purchase order
 4500006398
UpdateUpdate
At purch.orgAt purch.org
oror
purch. org / plantpurch. org / plant
levellevel
?
+
 
 
 
 
© SAP AG TSCM50 8-27 
\uf8e9 SAP AG 1999
Info Records and Prices
Create purchase orderCreate purchase order
Item
Piece
 %
Conditions
 UNI
Info record
available?
Conditions:Conditions:
Price/UoM 50 UNI / pc
Freight 2%
Last purchase
order: 4500006398
Info record
?
Yes
Yes
No
No
Manual
Price entry
Material Short text Price
10 T-RA120 Chromolux 2000 ?
 
 
 
 Purchasing info records determine the prices suggested in purchasing documents in two ways: 
„ Conditions: 
Conditions are included if they have been maintained for an info record manually or from a 
quotation. 
„ Last purchase order: 
If an info record does not contain any conditions, the system reads the number of the last purchasing 
document in the info record and then suggests the price from this document. In the default values for 
buyers (Customizing), you can define how the system handles conditions from the last purchase 
order. 
You can define that the conditions from the last purchase order: 
y Are always copied 
y Are not copied when the price is entered manually 
y Are never copied 
 
© SAP AG TSCM50 8-28 
Procurement of Stock Material 3 - Exercises 
 
 
 
Unit: Procurement of Stock Material 
Topic: Info Records 
 
 
At the conclusion of this exercise, you will be able to: 
\u2022 Create, change, and analyze info records 
 
 
 
To help you determine sources of supply and determine prices, 
you can store information for specific material-vendor 
relationships in the system. Depending on the vendor and the 
purchasing organization, you can enter conditions, such as freight 
costs, discounts, planned delivery times, and delivery conditions. 
 
3-1 Display info record 
The system automatically updated the relevant info records because you set the 
info update indicator when you maintained your quotations and created the 
purchase order. 
Display the info record that was created for material T-RM2## and vendor T-
K12B## for purchasing organization 1000. 
 
3-1-1 When and by whom was the info record created? 
 ______________________________________________________ 
3-1-2 What is the info record number? 
_____________________________________________________ 
3-1-3 Do conditions exist for this info record? 
 _____________________________________________________ 
3-1-4 What is the number of the last purchase order? 
 _____________________________________________________ 
3-1-5 Compare the conditions in the info record with those in the last purchase 
order. How are the conditions in the info record obtained? 
 _____________________________________________________ 
 
© SAP AG TSCM50 8-29 
3-2 Info record list display 
Display all info records that are stored in the system for material T-RM2## and 
purchasing organization 1000. While doing so, determine the effective prices from 
the quotations and purchase order. 
 
Vendor 
Origin of