Solutions Unit: Procurement of Stock Material Topic: Request for Quotation/Quotation Processing 1-1 Create RFQs (Logistics \u2192 Materials Management \u2192 Purchasing) \u2192 RFQ/quotation \u2192 RFQ \u2192 Create RFQ date Today\u2019s date Quotation deadline Today\u2019s date +2 weeks Purch. organization 1000 Purchasing group T## Delivery date Today\u2019s date + 1 month Header data Collective RFQ GR## Item overview Material T-RM2## RFQ quantity 100 pcs To enter the vendor addresses, proceed as follows: \u2192 Header \u2192 Vendor address Enter the vendor and other data (address). Save the RFQ and make a note of the RFQ number. Repeat this transaction for all vendors involved in the collective request for quotations. Vendor address Vendor 1950 Vendor T-K12A## Vendor T-K12B## © SAP AG TSCM50 8-60 1-2 Display and print RFQ \u2192 RFQ/quotation \u2192 RFQ \u2192 Messages \u2192 Print/transmit Purchasing document data Document number [Document number for RFQ for vendor T-K12A##] \u2192 Program \u2192 Execute (or choose [Execute]) Select the RFQ and choose \u2192 Goto \u2192Display message (or [Display message]). Then go back to the list of messages, select the message again, and print it by choosing \u2192 Edit \u2192 Output message (or [Output message]). 1-3 Enter quotations \u2192 RFQ/quotation \u2192 Quotation \u2192 Maintain On the initial screen, enter the number of each RFQ and maintain the data in accordance with the information specified in the RFQs. To set the info update indicator on the detail screen for the quotation item, choose (\u2192 Item \u2192 Detail; Info update: C) To enter the conditions, select the relevant item in the item overview and choose: \u2192 Item \u2192 Conditions RFQ for vendor 1950 (one-time vendor) Gross price 79 UNI/pc Condition type: RA01 (Discount from gross) 3 % Condition type: FRB1 (Absolute freight) 100 UNI Green arrow back one screen to change the delivery date in this quotation in accordance with the specifications (today\u2019s date + 6 weeks). RFQ for vendor T-K12A## (Motolux GmbH Gr.##) Gross price 90 UNI/pc Cond. type: RA01 (discount from gross) 15 % RFQ for vendor T-K12B## (Rasch Gr.##): Gross price 82 UNI/pc Condition type: RA01 (Discount from gross) 10 % © SAP AG TSCM50 8-61 1-4 Compare prices 1-4-1 \u2192 RFQ/quotation \u2192 Quotation \u2192 Price comparison Quotation price comparison list Purchasing organization 1000 Collective RFQ GR## ; Mean value quotation ; Determine effective price Determine the most reasonable quotation and make a note of the vendor and the effective price. Vendor: T-K12B## Effective price: 71.59 UNI 1-4-2 You can go to a quotation directly from the quotation price comparison list. Select the quotation and choose \u2192 Edit \u2192 Maintain quotation (or choose [Maintain quotation] or double-click the quotation) Change the delivery date to the current date + 6 weeks and save. (You automatically return to the quotation price comparison list.) 1-4-3 You can set the rejection indicator in the item overview for each item or on the detail screen for an item. Go directly from the quotation price comparison list to the quotations. Do not forget to save the changes. 1-5 Print rejection letters Same procedure as exercise 1-2. © SAP AG TSCM50 8-62 Procurement of Stock Material 2 - Solutions Unit: Procurement of Stock Material Topic: Purchase Order 2-1 Purchase order with reference to RFQ (Logistics \u2192 Materials Management \u2192 Purchasing) Purchase order \u2192 Create \u2192 Vendor/supplying plant known Create a purchase order with reference to the most reasonable quotation. Select Document Overview On. Choose the Selection Variant icon and select Requests for Quotations. Enter your purchasing group to find your RFQs. Select the appropriate RFQ and drag it to the shopping cart above the PO Header. You can reference the same RFQ item for both purchase order items. You then have to enter the plant for each item (item 10, plant 1000; item 20, plant 1200). Check whether the info update indicator is set for both items (Item detail \u2192 Material data). 2-2 Determine status of message \u2192 Purchase order \u2192 Display Use the document overview for your purchase orders. To display the required document, double-click. To find our whether your purchase order has already been sent as a message, refer to the Header data under Status. For more detailed information on message processing, choose \u2192 Goto \u2192 Messages (or choose [Messages]). To display the purchase order as a message, choose \u2192 Purchase order \u2192 Messages \u2192 Print/Transmit. In the overview, select your document and choose [Issue message] © SAP AG TSCM50 8-63 2-3 Change purchase order \u2192 Purchase order \u2192 Change Choose the purchase order from the document overview by double-clicking it. Change to 80 UNI the gross price of both items in the conditions (item detail) and save. 2-4 Display purchase order 2-4-1 In the title bar, you can see which user created the purchase order. 2-4-2 to 2-4-4 If you need more information on the changes made to the order items, select the required items and choose \u2192 Environment \u2192 Item changes. For information on the next item you have selected, choose [Next item] (or \u2192 Goto \u2192 Next item). 2-4-5 The RFQ number is stored in the item overview. 2-4-6 Since there have been no other transactions for this purchase order, none of the items have a purchase order history. No goods receipts or invoices have been entered for this purchase order item. 2-5 Display changed purchase order as a message On the screen output, the document is flagged as a change document. The vendor is informed which information has changed for each item. © SAP AG TSCM50 8-64 Procurement of Stock Material 3 - Solutions Unit: Procurement of Stock Material Topic: Info Records 3-1 Display info record (Logistics \u2192 Materials Management \u2192 Purchasing) \u2192 Master data \u2192 Info record \u2192 Display Vendor T-K12B## Material T-RM2## Purch. organization 1000 3-1-1 \u2192 Extras \u2192 Administrative data 3-1-2 [General data] pushbutton, info record number: \u2026 3-1-3 Conditions exist. You can display them by choosing [Conditions] (or \u2192 Extras \u2192 Conditions). 3-1-4 To display the number of the last purchase order, go to the Purchasing Organization Data 2 view and choose (\u2192 Goto \u2192 PurchasingOrgData 2) in the Purchasing document field. 3-1-5 The conditions in the info record are obtained from the vendor\u2019s quotation, not from the purchase order. 3-2 Info record list display \u2192 Master data \u2192 Info record \u2192 List displays \u2192 By material Enter the number of the material and the purchasing organization 1000 on the selection screen. Run the report. Vendor T-K12A## T-K12B## T-K12B## Origin of price Quotation Purchase order Quotation Effective price 73.44 UNI 69.84 UNI 71.59 UNI The system does not create an info record because the one-time vendor master record is only a collective master record that is used for various one-time vendors. © SAP AG TSCM50 8-65 3-3 Change info record \u2192 Master data \u2192 Info record \u2192 Change Vendor T-K12A## Material T-RM2## Purch. org. 1000 Purchasing organization data 1 Planned delivery time 10 days Minimum quantity 50 pcs Conditions Validity Current date To Current date + 1 year Condition type Amount PB00 gross price 85 UNI RA01 % discount from gross 15 % To maintain the discount scale, select the condition type RA01 and choose \u2192 Goto \u2192 Scales (or choose [Scales]).