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Purchase order 
overview screen
Adopt requisition items
Establish link
Pur. order
reqt.: X
Default value:
Order acknowl.
requirement = X
22 Establish
 link to 
PReq. no: 155
10 _ _ __ ___
20 _ _ __ ___
30 _ _ __ ___
Default value:
Select all = X
Default value:
 Select all = XDefault value:
overview = X
User Parameter EVO
„ The user parameter EVO allows you to specify default values for certain fields and functions for 
each user. For example, you can specify default values for: 
y Various indicators 
y The overview screen display 
y The fast entry functions 
y Whether or not delivery time is taken into account during source determination. 
„ You define the default values in Customizing and assign them to a user by entering the key for the 
default values in the user master record under the parameter ID EVO. 
„ User parameter EVO also has implications in price determination. 
© SAP AG TSCM50 15-9 
\uf8e9 SAP AG 1999
With ref. toWith ref. to
To contractTo contract
To info recordTo info record
Create requisition/Create requisition/
purchase orderpurchase order
Without ref.Without ref.
W/o material
Manual source
User Parameter EFB
„ User parameter EFB allows you to define the authorizations for certain functions that may be 
required during the processing of requisitions or purchase orders. For example, you can define the 
authorizations for: 
y Manual source assignment 
y Display and/or maintenance of conditions 
y Creating documents with reference to a certain existing document 
y Changing the source after creating a document by referencing a requisition 
„ You define the authorizations in Customizing and assign them to a user by entering the key for the 
authorizations in the user master record under the parameter ID EFB. 
„ User parameter EFB does not provide authorization protection but facilitates the control of complex 
purchasing functions. 
„ User parameter EFB enables you to implement delegated purchasing. 
© SAP AG TSCM50 15-10 
\uf8e9 SAP AG 2002
Customizing - Purchasing: Unit Summary
You are now able to:
z Create new document types for purchasing
z Describe the influencing factors for purchasing
document screen layouts and modify the field
selection for purchasing transactions
© SAP AG TSCM50 15-11 
Customizing - Purchasing: Exercises 
Unit: Cross-Functional Customizing in Material 
Management - Purchasing 
Topic: Purchasing Document Types and Number Assignment 
At the end of this exercise, you will be able to: 
\u2022 Check and modify the settings for purchasing document types 
\u2022 Define a new purchasing document type and configure the number 
assignment for this document type 
You have established that a special document type is to be used for 
procurement via subcontracting in your company. 
This enables you to use a different field selection and a separate number 
range for subcontracting orders. In addition, you can assign different 
headings and texts for message output. 
As a member of the project team, you are responsible for implementing this. 
1-1 Number Assignment for Purchasing Documents 
1-1-1 In the standard system, which of the keys listed below does the number 
assignment for purchasing documents depend on? 
\u2013 Purchasing organization YES / NO? 
\u2013 Purchasing group YES / NO? 
\u2013 Document type YES / NO? 
\u2013 Company code YES / NO? 
1-1-2 Which number ranges are assigned for number assignment for purchase 
orders and purchase requisitions of document type NB? 
Purchase requisitions 
Purchase orders 
1-2 New Document Types for Purchase Requisitions and Purchase Orders 
Use the following information to define a new document type for purchase 
requisitions and a new document type for purchase orders. 
© SAP AG TSCM50 15-12 
Recommendation: Copy Without dependent entries and 
maintain these entries manually. (You require only 
individual entries and would have to delete a lot of entries 
otherwise. In addition, you avoid conflicting with the other 
1-2-1 Create a new document type, X##, for purchase requisitions. Do this by 
copying the document type NB. When executing the copy, select Only 
copy entry when prompted. Name your document type X##-Preq. 
1-2-2 Configure the system so that only internal number assignment is defined 
for purchase requisitions with the document type X##. 
Use the number range group that is assigned to the interval 
010000000 ... 019999999. 
Which number range do you assign your document type? 
1-2-3 Only subcontracting items are allowed for your document type X##. Make 
the necessary restriction for this. What do you have to do? 
1-2-4 Configure the system so that items in a purchase requisition with document 
type X## can only be converted to RFQ items (document type AN) or 
purchase order items with your new purchase order type Y##. 
Note that you have not yet created document type Y##, so it 
will not be possible to establish this link until after the new 
purchasing document type Y## has been created. 
1-2-5 What are the effects of the decision to copy with or without dependent 
1-2-6 Create a new document type, Y##, for purchase orders. Name this document 
type Y##-PO. 
1-2-7 Configure the system so that it assigns the numbers for purchase orders with 
document type Y## internally from the interval 
4700000000 ... 4799999999. 
1-2-8 Only subcontracting items and text items are allowed for your document 
type Y##. Make the necessary setting for this. What do you have to do? 
© SAP AG TSCM50 15-13 
1-2-9 Configure the system so that items with purchase order type Y## can be 
created with reference to items with purchase requisition document types 
NB and X##. Note the permitted item categories for the purchase requisition 
document types. Which entries do you need to maintain? 
1-3 Characteristics of Item Categories 
1-3-1 Find out which indicators are defined for the item category Subcontracting. 
Internal display: _____________________________________ 
External display: _____________________________________ 
1-3-2 Which characteristics are defined for the item category Subcontracting? 
For items belonging to this item category, can you or must you: 
a) Use material master records? __________________ 
b) Enter goods receipts? ______________________ 
c) Enter invoice receipts? ___________________ 
d) Are additional account assignments allowed? 
Give reasons for your answer to question b): 
1-4 Check whether your settings are correct for the document types X## and Y## by 
doing a test in purchasing. 
1-4-1 Create a purchase requisition with document type NB and two items for 
purchasing group L##. In each item, request 100 pieces of material T-B1## 
for plant 1000, once as a standard item and once using subcontracting. 
First purchase requisition number: _________________________________