7059_TSCM_50-2ª_parte_(12-16)
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7059_TSCM_50-2ª_parte_(12-16)


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T-L20B## is taken from the requisition. 
1-9 Favorites \u2192 Material Master \u2192 Material \u2192 Change \u2192 Immediately 
 
© SAP AG TSCM50 12-22 
1-10 SAP menu \u2192 Logistics \u2192 Materials Management \u2192 Purchasing \u2192 Master 
Data \u2192 Quota Arrangement \u2192 Maintain 
Enter the material and plant and choose Enter. On the next screen, enter the Valid to 
date and select Item. 
Enter F (external) in the P column. Enter the vendors and the quotas. 
1-10-3 Favorites \u2192 Add. 
1-11 Favorites \u2192 Materials Management \u2192 Purchasing \u2192 Purchase 
Requisition \u2192 Create 
1-11-1 Yes, the vendor T-L20A## is assigned by the system. 
1-11-2 A quota arrangement has the higher priority in the source determination 
process. 
1-12 Favorites \u2192 Purchasing \u2192 Master Data\u2192 Source list \u2192 Maintain 
1-13 Favorites \u2192 Materials Management \u2192 Purchasing \u2192 Purchase 
Requisition \u2192 Create 
1-13-1 Yes, the vendor T-L20B## is assigned by the system. The vendor was 
determined based on the quota arrangement calculation. 
1-14 SAP menu \u2192 Logistics \u2192 Materials Management \u2192 Purchasing \u2192 Master 
Data \u2192 Quota Arrangement \u2192 Display 
Select the line and choose Item. 
1-14-1 The quota-allocated quantities for the two vendors are: 
Vendor T-L20A##: 50 
Vendor T-L20B##: 10 
1-15 Favorites \u2192 Materials Management \u2192 Purchasing \u2192 Purchase 
Requisition \u2192 Create 
1-15-1 Yes, the vendor T-L20B## is assigned by the system due to the lower quota 
rating. 
 
© SAP AG TSCM50 12-23 
*1-16 Favorites \u2192 Materials Management \u2192 Purchasing \u2192 Purchase 
Requisition \u2192 Create 
1-16-2 
 
 
Please note that participants\u2019 answers may vary based on 
completion of prior exercises. 
 
Material Vendor Contract/sch. 
agmt./info record? 
T-REA## T-L20A## / T-
L20C## 
(Manually selected)
 
 
Info Record 
T-REB## T-L20B## Contract 
T-REC## T-L20B## Scheduling 
agreement 
T-RED## T-L20C## Contract 
*1-17 Favorites \u2192 Materials Management \u2192 Purchasing \u2192 Purchase 
Requisition \u2192 Create 
1-17-3 
 
 
Please note that participants\u2019 answers may vary based on 
completion of prior exercises. 
 
Material Vendor Contract/sch. 
agmt./info record? 
T-ZN1## T-L20E## Info Record 
Mechanical pencil 
0.7mm 
T-L20E## Info Record 
Packing case, size 
4 
T-L20C## Contract 
 
 
 
© SAP AG TSCM50 13-1 
\uf8e9 SAP AG 2002
z Optimized Purchasing
Optimized Purchasing
Contents:
 
 
 
 
© SAP AG TSCM50 13-2 
\uf8e9 SAP AG 2002
z Define the prerequisites for optimized
purchasing
z Recognize the differences between and the
uses of the various functions for optimized
purchasing
At the conclusion of this unit, you will be able to:
Optimized Purchasing: Unit Objectives
 
 
 
 
© SAP AG TSCM50 13-3 
\uf8e9 SAP AG 2002
Optimized Purchasing: Overview Diagram
Master Data for
Purchasing
Sources of Supply 1:
Info Records
Sources of Supply 2:
Outline Purchase Agreements
12
9
6
3
11 1
7 5
8 4
210
Source Determination
Optimized Purchasing
 Document Release
 (Approval) Procedure Purchasing
 
 
 
 
© SAP AG TSCM50 13-4 
\uf8e9 SAP AG 2002
z Your company wants to generate purchase orders,
release orders, and scheduling agreement delivery
schedule lines with as little manual effort as
possible. Since your company creates assigned
and unassigned requisitions, and requirements are
also reported by phone, you use the R/3 System\u2019s
different optimizing functions.
Optimized Purchasing: Business Scenario
 
 
 
 
© SAP AG TSCM50 13-5 
\uf8e9 SAP AG 1999
Optimized Purchasing: Overview
22
11
33
44
Ordering: assigned requisitions
Automatic PO generation
Assignment and processing of requisitions
Ordering with source determination
Sch. agmt.
delivery
schedule
Contract 
release
order
Purchase
 order
PReq
Source
Contract
release
order
Purchase
 order
PReq
Source
Sch. agmt.
delivery
schedule
Contract 
release
order
Purchase
 order
PReq RFQ
Sch. agmt.
delivery
schedule
Contract 
release
order
Purchase
 order
PReq
 
 
 
„ Four functions are available for the purpose of optimized purchasing. They differ in the following 
respects: 
y Prerequisites 
y Manual effort 
y Result 
 
© SAP AG TSCM50 13-6 
\uf8e9 SAP AG 2002
Requisn.
Material
Quantity
Delivery date
Source:
Vendor A
Requisn.
Material
Quantity
Delivery date
Source:
Vendor C
Requisn.
Material
Quantity
Delivery date
Pur. order
Vendor A
Pur. order
Vendor C
List of assigned requisns.
Vendor A
 4 PReqs.
Vendor B
 Contract 999
 1 PReq.
Vendor C
 3 PReqs.
Process
assignment
Process
assignment
Process
assignment
Source:
Contract 999
Vendor B
Item 10
20
 30
 40
Release 
order
Vendor B
Contract 999
Item 10
Item 10
 20
 30
Ordering: Assigned Purchase Requisitions
 
 
 
„ A prerequisite for the Ordering: Assigned Purchase Requisitions function is the existence of 
requisitions that have been assigned to sources of supply. The R/3 System can assign sources if, for 
example, quota arrangements or source list records exist. 
„ You get a list showing the number of assigned purchase requisitions per source. 
„ You can convert all requisitions assigned to the same source into standard purchase orders, contract 
release orders or lines of delivery schedules (issued under scheduling agreements) in a single step. 
„ You cannot convert requisitions into RFQs using this function. 
 
© SAP AG TSCM50 13-7 
\uf8e9 SAP AG 2002
PO
Vendor A
PO
Vendor C
Release
order
Vendor B
Contract 999
Item 10
Item 10
 20
 30
Item 10
20
 30
 40
Prerequisites
Vendor masterVendor master
VendorVendor
POrgPOrg
AutomAutom. PO. PO
Material masterMaterial master
MaterialMaterial
PlantPlant
AutomAutom. PO. PO
AA
10001000
XX
11
10001000
XX
PReq.
PReq.
PReq.
Source:
Contract 999
Vendor B
Source:
Vendor A
Material
Quantity
Delivery date
Material
Quantity
Delivery date
Source:
Vendor C
Material
Quantity
Delivery date
Log
Vendor A 
4 PReqs.
PO no.: 1234
Vendor B
Contract 999
1 PReq.
PO no.: 1235
...
1 PReq.
faulty
 
Autom.
PO
generation
Automatic Generation of POs
 
 
 
„ You can have purchase orders generated automatically from requisitions to which a source has been 
assigned. You can perform the function either online or, in the case of large volumes of data, in the 
background. 
„ For the purposes of automatic PO generation, the R/3 System selects only those requisitions in 
respect of which the Automatic PO indicator has been set for the material and vendor. 
„ A log shows the purchase orders generated, indicates which ones are faulty, and provides detailed 
information on the source of the error for each faulty requisition item. 
„ The R/3 System cannot convert a requisition item if data is faulty or incomplete. Possible sources of 
errors include: 
y Master data is faulty or incomplete (for example, the vendor is blocked or the current order price is 
not available). 
y Input data is missing (for example, account assignment unknown). 
„ You cannot generate RFQs or scheduling agreement delivery schedules using this function. 
„ Up to Release 4.6B, you were able to specify that requisitions could be consolidated by purchasing 
group or storage location, for example, to create a new purchase order. From Release 4.6C forward, 
additional criteria are available, namely purchase requisition and company code. As of Release 4.6C, 
items in purchase orders can belong to different company codes. Therefore, you can also group 
together purchase requisitions with different company codes in a single purchase order during 
automatic purchase order generation.