7131_TSCM_52-_2º_parte_(1-5)
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7131_TSCM_52-_2º_parte_(1-5)


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Invoice verification in the
Background
Unit Automated Processing
Unit GR/IR Account
Maintenance
Unit Customizing
Course Content: Invoice Verification
 
 
 
„ This Consultant Training contains different courses each discussing a specific topic. 
„ Each single course is divided into different units. 
 
© SAP AG TSCM52 2-5 
\uf8e9 SAP AG 1999
At the conclusion of this course, you will be able to:
z Enter invoices for inventory and non-inventory
items
z Describe the updates and account postings that
result
z Modify cash discount terms and tax information
z Set tolerances for price, quantity, and amounts,
and release blocked invoices
z Enter planned and unplanned delivery costs
Course Objectives (1)
 
 
 
 
© SAP AG TSCM52 2-6 
\uf8e9 SAP AG 1999
At the conclusion of this course, you will be able to:
z Post invoices in the background
z Adjust values with subsequent debits and credits
or with invoice reduction postings
z Process evaluated receipt settlements
z Maintain the GR/IR clearing account
z Configure the Invoice Verification functions
Course Objectives (2)
 
 
 
 
© SAP AG TSCM52 2-7 
\uf8e9 SAP AG 1999
Variances Without 
Reference to an Item
Course Overview Diagram (1)
Basic Invoice Verification 
Procedure
Taxes, Cash Discounts, 
and Foreign Currency
Variances and 
Blocking Reasons
Invoice Reduction
Introduction to 
Invoice Verification
Invoices for POs with 
Account Assignment
Delivery Costs
Subsequent 
Debits/Credits
Invoices Without
Reference to POs
§%
 WWW
+ XXXX
+ YYY
= ZZZZ
+
Customs
 WW
+ XX
= ZZ
 WWW
+ XXXX
= ZZZZ
 WWW
+ XXXX
+ YYY
= ZZZZ
 WWW
+ XXXX
+ YYY
= ZZZZ
 
 
 
 
© SAP AG TSCM52 2-8 
\uf8e9 SAP AG 1999
Course Overview Diagram (2)
Automated 
Processing
Document Parking GR/IR AccountMaintenance
Invoice Verification in
the Background
Automated 
Processing
Releasing Blocked 
Invoices
Customizing for 
Invoice Verification
XXXX+ YYY= ZZZZ
Credit Memos and
Reversals
Conclusion
 
 
 
 
© SAP AG TSCM52 2-9 
\uf8e9 SAP AG 1999
z In your company, you have various invoice
verification requirements. You are a member of the
R/3 implementation team and need to identify the
processes and functions available in Invoice
Verification.
Main Business Scenario
 
 
 
 
 
© SAP AG TSCM52 3-1 
\uf8e9 SAP AG 1999
Introduction to Invoice Verification
z Invoice Verification as Part of Materials Management
z Invoice Verification Tasks
z Posting an Invoice
z Account Movements
z Price Control
Contents:
 
 
 
 
© SAP AG TSCM52 3-2 
\uf8e9 SAP AG 1999
Introduction to Invoice Verification: Objectives
z Demonstrate where the Invoice Verification
component is located within the R/3 System
z List which tasks are performed using this
component
z Explain which updates occur as a result of an
invoice being posted
z List which account movements occur as a result
of posting a simple invoice
At the conclusion of this unit, you will be able to:
 
 
 
 
© SAP AG TSCM52 3-3 
\uf8e9 SAP AG 1999
Introduction to Invoice Verification: Course
Overview Diagram
Variances Without 
Reference to an Item
Basic Invoice Verification 
Procedure
Taxes, Cash Discounts, 
and Foreign Currency
Variances and 
Blocking Reasons
Invoice Reduction
Introduction to 
Invoice Verification
Invoices for POs with 
Account Assignment
Delivery Costs
Subsequent 
Debits/Credits
Invoices Without
Reference to POs
§%
 WWW
+ XXXX
+ YYY
= ZZZZ
+
Customs
 WW
+ XX
= ZZ
 WWW
+ XXXX
= ZZZZ
 WWW
+ XXXX
+ YYY
= ZZZZ
 WWW
+ XXXX
+ YYY
= ZZZZ
 
 
 
 
© SAP AG TSCM52 3-4 
\uf8e9 SAP AG 1999
z Your company receives a large volume of vendor
invoices every day. The invoice data is based on
the purchase orders for stock or non-stock
materials requested and shipped to your company.
You want to review the type of information that the
vendors send.
Introduction to Invoice Verification: Business
Scenario
 
 
 
 
© SAP AG TSCM52 3-5 
\uf8e9 SAP AG 1999
Materials
planning
Invoice
Verification
Internal and externalInternal and external
accountingaccounting
Sales and
distribution
Master Data
Materials
Batches
Vendors
G/L accounts
Customers
Warehouses
.
.
 Goods receipt Transfer
posting
Goods
issue
Invoice
receipt ?
Inventory Management
Internal Procurement
Production
External Procurement
Purchasing
MM Overview
 
 
 
„ The Invoice Verification component is part of Materials Management. 
„ The main task of the Invoice Verification component is to complete the procedure of materials 
procurement by posting the vendor invoice and to pass on information concerning the invoice to 
Financial Accounting and subsequent applications. 
„ Invoices that do not originate in materials procurement can also be processed. 
 
© SAP AG TSCM52 3-6 
\uf8e9 SAP AG 1999
Purchase order
InvoiceInvoice
VerificationVerification
Purchase order
history
Delivery
costs
Material master
Vendor
master
FurtherFurther
documentsdocuments
G/L accounts
Assets
Cost centers
Projects
Orders
Invoice Verification Environment
FIFI
invoiceinvoice
documentdocument
MMMM
invoiceinvoice
documentdocument
 
 
 
„ Invoice Verification is not an isolated component within the R/3 System. It operates in conjunction 
with the Purchasing and Inventory Management components. 
„ Invoice Verification accesses data located in preceding application areas. 
„ For each incoming invoice, Invoice Verification creates an MM invoice document and an FI invoice 
document. 
„ The invoice document updates data in: 
y Materials Management 
y Financial Accounting 
 In addition, further documents can be created automatically in application areas that follow. 
 
© SAP AG TSCM52 3-7 
\uf8e9 SAP AG 1999
Vendor invoiceVendor invoice
Invoice verificationInvoice verification
Open vendor itemsOpen vendor items
Invoice
Invoice
verification
?
=
Vendor
Purchase
order
Goods
receipt
Invoice Verification
 
 
 
„ You can post an incoming invoice with reference to a purchase order, a service, or a goods receipt. 
„ The R/3 System suggests the invoice items according to the reference entered \u2013 the corresponding 
account postings are carried out automatically. 
„ After the invoice has been posted, the document appears as an open item on the vendor account 
(payment proposal list). 
 
© SAP AG TSCM52 3-8 
\uf8e9 SAP AG 1999
Invoicing plan
EDI
Invoice Receipt
SAP System Delivery
User Department
Invoice Verification
Rent
Leasing
ERS
Invoice
Consignment
Internet
XML
 
 
 
„ Invoices can be posted in the R/3 System in several different ways. 
„ The company receives invoices by post, then an employee enters and posts them. 
„ The company receives invoices via electronic transfer and the system posts them automatically (if 
the information transferred matches that expected by the system). 
„ The system creates invoices using settlement programs that run at regular intervals (evaluated receipt 
settlement, invoicing plan, consignment settlement). 
 
© SAP AG TSCM52 3-9 
\uf8e9 SAP AG 1999
Invoice
for purchase
order
Doc. no. 51000123
Vendor 100 -
GR/IR 100 +
Material master
MAP
Value
Purchase order history
Goods receipts
Down payments
Invoices
Posting
A B
XX XX
GR/IR account
Vendor account
Posting an Invoice
 
 
 
„ When an invoice is posted, the following occurs: 
y The R/3 System posts the individual line items to the appropriate accounts. 
y It creates an MM invoice document and an FI document. 
y It