7131_TSCM_52-_2º_parte_(1-5)
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7131_TSCM_52-_2º_parte_(1-5)


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updates the purchase order history. 
y It updates the material master, if necessary. 
 
© SAP AG TSCM52 3-10 
\uf8e9 SAP AG 1999
Purchase order: 50 pcs at 2.00 UNI/pc.
Goods receipt for this purchase order: 50 pcs
Invoice: 50 pcs at 2.00 UNI/pc.
GoodsGoods
receiptreceipt
InvoiceInvoice
Account Movements
Stock account
GR/IR account
Vendor
100 +
100 - 100 +
100 -
 
 
 
„ When goods are received, the R/3 System debits the stock account and posts the offsetting entry to 
the GR/IR clearing account. 
y In the case of material with a moving average price, the R/3 System posts the stock account with 
the value of the net order price multiplied by the quantity of goods received. 
y In the case of material with a standard price, the R/3 System posts the stock account with the value 
of the standard price multiplied by the quantity of goods received. The R/3 System posts the 
difference to an account for expenses or revenue from price differences. 
„ When the invoice is posted, the GR/IR clearing account is cleared and the vendor account is credited. 
 
© SAP AG TSCM52 3-11 
\uf8e9 SAP AG 1999
PO: 50 pcs at 2.20 UNI/pc.
Goods receipt: 50 pcs
Invoice: 50 pcs at 2.20 UNI/pc.
Stock account
GR/IR clearing account
Vendor account
Price difference account
Price control V
Total quantity 50
Total value 100.00
Price 2.00
Material master recordMaterial master record
Price control S
Total quantity 50
Total value 100.00
Price 2.00
 110 +
110 - 110 +
110 -
GRGR IRIR
 100 +
110 - 
10 +
110 +
110 -
GRGR IRIR
Total quantity 100
Total value 210.00
Price 2.10
Total quantity 100
Total value 200.00
Price 2.00
Material master recordMaterial master record
Standard priceMoving averageprice
Price Control
 
 
 
„ In the material master record of each material, you define how the material is to be valuated. 
„ There are two types of price control: 
y Standard price 
y Moving average price 
„ When a material is valuated at a moving average price, the price changes in line with the delivered 
costs. If the purchase order price or the invoice price varies from the price in the material master 
record, the R/3 System posts the difference to the stock account if there is stock coverage for the 
invoice quantity. As a result, the value and the price of the material change. 
„ When a material is valuated at a standard price, the R/3 System posts differences between the 
purchase order price or the invoice price and the price in the material master record to a price 
difference account. As a result, the price in the material master record remains constant. 
 
© SAP AG TSCM52 3-12 
\uf8e9 SAP AG 1999
Introduction to Invoice Verification: Summary
z Demonstrate where the Invoice Verification
component is located within the R/3 System
z List which tasks are performed using this
component
z Explain which updates occur as a result of an
invoice being posted
z List which account movements occur as a result
of posting a simple invoice
You are now able to:
 
 
 
 
 
© SAP AG TSCM52 4-1 
\uf8e9 SAP AG 1999
Basic Invoice Verification Procedure
z Invoice Verification Procedure
z Purchase-Order-Based Invoice Verification
z Goods-Receipt-Based Invoice Verification
z Basic Invoice Verification Functions
Contents:
 
 
 
 
© SAP AG TSCM52 4-2 
\uf8e9 SAP AG 1999
z Enter an invoice referencing a purchase order
z Post a simple invoice
z List the special features of goods-receipt-based
Invoice Verification
At the conclusion of this unit, you will be able to:
Basic Invoice Verification Procedure: Objectives
 
 
 
 
© SAP AG TSCM52 4-3 
\uf8e9 SAP AG 1999
Basic Invoice Verification Procedure: Course
Overview Diagram
Variances Without 
Reference to an Item
Basic Invoice Verification 
Procedure
Taxes, Cash Discounts, 
and Foreign Currency
Variances and 
Blocking Reasons
Invoice Reduction
Introduction to 
Invoice Verification
Invoices for POs with 
Account Assignment
Delivery Costs
Subsequent 
Debits/Credits
Invoices Without
Reference to POs
§%
 WWW
+ XXXX
+ YYY
= ZZZZ
+
Customs
 WW
+ XX
= ZZ
 WWW
+ XXXX
= ZZZZ
 WWW
+ XXXX
+ YYY
= ZZZZ
 WWW
+ XXXX
+ YYY
= ZZZZ
 
 
 
 
© SAP AG TSCM52 4-4 
\uf8e9 SAP AG 1999
z Your company recently implemented SAP R/3 and
must define the standard procedure for invoice
verification.
z Your company would like to decide if it should
implement goods-receipt-based Invoice
Verification.
Basic Invoice Verification Procedure
 
 
 
 
© SAP AG TSCM52 4-5 
\uf8e9 SAP AG 1999
Rogers & Hart
415 Walnut Street
Philadelphia PA 19101
03.05.
SAP America
701 Lee Road
Wayne PA 19087
Invoice no. 1266/33
Re: Your purchase order 4151599001 dated 24.04
We have supplied you with the following goods:
Bearings 50 pcs 1 000.00 UNI
Supports 8 pcs 800.00 UNI
1 800.00 UNI
10% Tax 180.00 UNI
 
1 980.00 UNI
Payable within 20 days of invoice date,
2% cash discount if payment received within 10 days.
Account 11223344 Bank of California (bank code 300 210 55)
R H
Invoice items
Material
Quantity
Unit of measure
Terms of payment
Amount per item
Tax amount
Tax rate
Invoicing party
Document date
Purchase order
Currency
Addressee
Bank information
Reference
Invoice amount
Information in an Invoice
 
 
 
„ The user must enter the following information: 
y Document date, purchase order number 
y Invoice amount, tax amount, terms of payment (if necessary) 
„ The following information is copied from the purchase order: 
y Vendor, terms of payment (if defined there), currency 
y Invoice items 
„ The following information is derived from the purchase order history: 
y Quantity, amount 
„ The following information is proposed based on the R/3 System settings: 
y Rate at which tax is calculated 
„ The bank information is stored in the vendor master record. 
 
© SAP AG TSCM52 4-6 
\uf8e9 SAP AG 1999
Logistics Invoice Verification: Initial Screen
Vendor dataVendor dataPO structurePO structure
InvoiceInvoice
itemsitems
HeaderHeader
Allocation Allocation 
BalanceBalanceTransactionTransaction
WorklistWorklist
 
 
 
„ The screen for entering invoices is divided as follows: 
„ In the Transaction area, you define whether you want to enter an invoice or a credit memo. 
„ The Header area is divided into various tab pages. You enter the document date, the invoice amount 
and the tax information here. 
„ In the Allocation area, you enter the number of the document that the invoice refers to (such as a 
purchase order number, a delivery note number, a bill of lading number). 
„ In the Invoice items area, the system suggests the invoice items that are ready to be invoiced. 
„ In the Vendor data area, the system displays the name, address, and bank information for the 
vendor, once you have matched up the invoice. You can change the data from this screen. 
„ In the Balance area, the system displays the current balance. A traffic light icon indicates whether 
the invoice can be posted or not. 
„ In the PO structure area, the system displays the purchase order history for the allocation entered. 
You can hide this screen area, if you do not need it. In place of the PO structure, you can display a 
brief description of the Invoice Verification functions. 
 
© SAP AG TSCM52 4-7 
\uf8e9 SAP AG 1999
Basic Invoice Verification Procedure: Allocation
Purchase order/
sched. agreement
Delivery note
Bill of lading
Service
entry sheet
Invoice
refers
to a:
Goods/
delivery costs
Vendor
Multiple
references