7132_TSCM_52-2ª_parte_(6-10)
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7132_TSCM_52-2ª_parte_(6-10)


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assignment category in 
Customizing 
y No valuated goods receipts are defined for the purchase order 
 
© SAP AG TSCM52 9-7 
\uf8e9 SAP AG 1999
Purchasing
transaction item
Account assignment
category
Account Assignment Categories
Screen sequence
IR for item
Account grouping
Consumption posting
Non-valuated GR
GR for item
Acct assgt can be changed at IR
Acct assgt can be changed after GR/IR
Description
 
 
 
„ The account assignment category is used for each item of a purchasing document. 
„ You can specify the account assignment categories that are allowed for the individual item 
categories. 
„ The account grouping code for the account assignment category allows you to have the R/3 System 
suggest a consumption account number when you enter a purchasing document item subject to 
account assignment. 
You specify this account number when you make the settings for the automatic postings for the 
transaction Offsetting entry for inventory posting (GBB). 
 
© SAP AG TSCM52 9-8 
\uf8e9 SAP AG 1999
Non-valuated
goods receipt
or
No goods receipt
Valuated
goods receipt
Goods receipt
Purchase
order
Invoice
Goods receipt Invoice
Consumption acct
GR/IR account
Vendor
500 +
500 -
 50 +
500 +
550 -
50 pcs
100 pcs at
10.00 UNI/pc.
Acct assignment:
400000 cost ctr 1
50 pcs at
11 UNI/pc.
= 550 UNI 
Goods receipt Invoice
Consumption acct
GR/IR account
Vendor
 550 +
 550 -
Account Movements for POs with Acct Assignment
 
 
 
„ If a valuated goods receipt is defined for a purchase order with account assignment, the R/3 System 
debits the consumption account at goods receipt. The offsetting entry is made to the GR/IR clearing 
account and cleared by the invoice. The R/3 System debits or credits price variances to the 
consumption account. 
„ If no goods receipt or only a non-valuated goods receipt is defined for a purchase order with account 
assignment, the posting to the consumption account occurs directly in the invoice. 
 
© SAP AG TSCM52 9-9 
\uf8e9 SAP AG 1999
Limit
exceeded!
12.31.
Purchase
order
Validity period:
01.01.-12.31.
Value limit:
150 000 UNI
01.01.
...
...750 20 750 148 000Date/Value
Invoice
01.15.
20 000 UNI
CCtr 789
Invoice
12.03.
8 000 UNI
CCtr 456
Invoice
12.20.
10 000 UNI
CCtr 765
Invoice
01.15.
3 000 UNI
CCtr 789
Validity
period
exceeded!
Invoice
01.10.
750 UNI
CCtr 123
Invoices for Blanket Purchase Orders
!!
 
 
 
„ In Purchasing, you can create blanket purchase orders. Each blanket purchase order has a validity 
period, during which invoices for this purchase order can be posted. It also has a value that the total 
invoiced quantity must not exceed. 
„ In Customizing, you can set tolerance limits for the limit and the validity period. If the invoice 
exceeds the upper tolerance limit for the value, the R/3 System blocks the invoice due to price 
variance. If the invoice exceeds the upper tolerance limit for the validity period, the R/3 System 
blocks the invoice due to schedule variance. 
„ When you enter an invoice for a blanket purchase order, you can enter as many account assignments 
as you require, along with the relevant amounts. 
 
© SAP AG TSCM52 9-10 
\uf8e9 SAP AG 1999
Invoices for POs with Account Assignment:
Summary
z Enter invoices for a purchase order with account
assignment and change the planned account
assignments
z Enter invoices relating to a blanket purchase
order
z Trace the resulting account movements
You are now able to:
 
 
 
 
© SAP AG TSCM52 9-11 
Invoices for POs with Account Assignment: Exercises 
 
 
 
Unit: Invoices for POs with Account Assignment 
 
 
 
At the end of this exercise, you will be able to: 
\u2022 Enter an invoice for non-stock materials and change the 
postings 
\u2022 Enter the invoice item accounts and invoice amounts for a 
blanket purchase order for office supplies 
 
 
Many items are intended for departmental use or charged to 
projects, production orders, or plant maintenance. How can you 
trace the account assignments? 
A goods receipt is not required for non-stock materials. The R/3 
System matches data from the purchase order and invoice only. 
1-1 This invoice arrived without a purchase order number for items without material 
numbers. You search for the purchase order number and verify the cost centers that 
were assigned before posting the invoice. 
 
INVOICE 
Sapsota Company Limited Vendor T-L15A## 
Invoice date: (today\u2019s date) 
Invoice 7001## 
 
40 pcs 80 UNI 
100 pcs 50 UNI 
Folders 
Pencils 
Documentation 1 pc. 40 UNI 
Tax: 10% tax 17 UNI 
Total due: 187 UNI 
 
 
© SAP AG TSCM52 9-12 
1-1-1 Enter the basic data. Search for the purchase order number using the 
information specified in the invoice. 
Purchase order number: __________________________________ 
 
1-1-2 In Invoice Verification, how can you see that this is a purchase order with 
account assignment? Can you change the cost centers? Which ones? Why? 
______________________________________________________ 
______________________________________________________ 
______________________________________________________ 
______________________________________________________ 
 
1-1-3 Simulate the document. 
 
OPTIONAL: Fill in the table. 
Item Account Amount 
001 
002 
003 
004 
005 
006 
007 
 
 
 Post the invoice. 
Invoice number: _______________________________________ 
 
1-1-4 OPTIONAL: Display the document. 
 
 
 
© SAP AG TSCM52 9-13 
1-2 You have a blanket purchase order that is used for office supplies. An invoice for 
last month\u2019s supplies arrives. 
INVOICE 
Sapsota Company Limited Vendor T-L15A## 
Invoice date: (today\u2019s date) 
Invoice 7002## 
This invoice refers to your purchase order number 41515082## 
 
Office supplies \u2013 miscellaneous 1400 UNI 
Copy paper \u2013 cases 2400 UNI 
 3800 UNI 
Tax 10% tax 380 UNI 
Total due: 4180 UNI 
 
1-2-1 Enter the basic data and allocate the invoice. 
 
1-2-2 Assign the first line to account 476000 with 700 UNI to cost center 1000 
and 700 UNI to cost center 4200. Assign the second line to account 477000 
and cost center 1000. 
 
1-2-3 Simulate the document. OPTIONAL: Fill in the table. 
 
Item Account Amount 
001 
002 
003 
004 
005 
006 
007 
008 
 
 
Post the invoice when the balance is zero. 
Invoice number: _______________________________________ 
 
© SAP AG TSCM52 9-14 
 
1-2-4 OPTIONAL: Display the blanket purchase order. How much has been 
invoiced for each item? 
First item: ___________ Second item: ____________ 
 
 
 
 
 
© SAP AG TSCM52 9-15 
Invoices for POs with Account Assignment: Solutions 
 
 
 
Unit: Invoices for POs with Account Assignment 
 
1-1 Logistics \u2192 Materials Management \u2192 Logistics Invoice Verification \u2192 
Document Entry \u2192 Enter Invoice 
 
1-1-1 You enter the following data on the Basic data tab page: 
 
Field name or data type Values 
Document date <today\u2019s date> 
Reference 7001## 
Amount 187 
Tax amount 17 
Since no purchase order reference is specified in the invoice, you search for 
the purchase order using input help for the allocation Purchase 
order/scheduling agreement. A window appears in which you can narrow 
down the search. You enter the following data: 
 
Field name or data type Values 
Vendor T-L15A## 
 
When you choose Execute, a list of purchase orders appears. When you 
choose Edit \u2192 Display items \u2192 For all documents, a list of the materials 
ordered in the individual items appears. Purchase order