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you can define more item 
list display variants in Customizing. 
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\uf8e9 SAP AG 1999
Company code
Duplicate Invoice Check
Vendor master record
Duplicate invoice check X
CustomizingCompany code
„ If you have set the Duplicate invoice check indicator in a particular vendor master record, when you 
enter an invoice for this vendor and there is an entry in the field Reference, the R/3 System always 
checks if there is already an invoice containing the same data as that just entered. The following data 
is checked: 
company code, vendor, reference, document date, amount, and currency 
„ In Customizing, you can decide if the R/3 System is to take into account the company code, the 
reference, and the date as check criteria. 
„ Example: The following invoice has already been posted in your R/3 System: 
Company code 0001, vendor 1230, reference a2b3c4, document date 10/22/, amount 1000, currency 
UNI. You now enter the following invoice: 
Company code 0001, vendor 1230, reference ab23c4, document date 10/22/, amount 1000, currency 
UNI. If you have set the reference as the check criteria, the R/3 System does not interpret the second 
invoice as a duplicate. If you have set Do not check reference, a message appears stating that you 
might have entered the invoice twice. 
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Document Parking: Workflow
DeletedRelease criteria
Activate workflow
example for
Release for posting
Activate workflow
 example for
Saved as
Saved as
„ When you activate the workflow "Complete", a work item is generated during "Parking". 
„ When you activate the workflow "Release", a work item is generated during "Save as complete", if a 
release is required for the document according to the release criteria. 
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Define payment block
Manual block on the tab
page \u201cPayment\u201d
Settings for Invoice Blocks
Define tolerance limits
Automatic block in the
case of variances
Automatic block
Stochastic block
Activate Threshold value
Upper limits
check: yes/no
Tolerance key
Quantity variance
Price variance
Item amount
Automatic block
Check item amount
Activate Item category
Goods receipt
„ You can define various payment blocks for blocking invoices manually at header level. In the case of 
an automatic payment block, the R/3 System sets payment block R. 
„ There is a tolerance key for each variance type (for example, quantity variance, price variance), for 
which you must configure tolerance limits. There is also a tolerance key for the checks on the item 
amount, small differences, and the maximum price change. 
„ If the R/3 System is to block invoice items above a certain amount, you must activate the amount 
check in Customizing. You can also narrow down the check depending on the item category and the 
goods receipt indicator. You enter the actual amount in the tolerance limits. 
„ In the case of stochastic blocking, the R/3 System blocks invoices at random. If you activate the 
stochastic block, you must also define the probability of the R/3 System blocking an invoice. 
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Settings for EDI in Invoice Verification
Partner (vendor)
codeDocument type
Reaction to
Only park Reduce
 or park
„ You must make the following settings to receive invoices via EDI: 
y How your R/3 System uses the company information transmitted by the business partner to 
determine the company code in which it posts the invoice 
y Which document type the R/3 System is to post the document with 
y How the R/3 System is to convert the tax codes that the business partner transmits to the tax codes 
used in your R/3 System. 
y How the R/3 System is to react if the business partner transmits different quantities and values to 
those expected based on the purchase order and the purchase order history: 
- The R/3 System reduces the invoices by the difference at item level. 
- It accepts the differences. (The system might block the invoice for payment.) 
- It parks the invoice. You then have to process the invoice manually. 
- It accepts differences only when the total of the differences is within the tolerance range. If this 
is not the case, the R/3 System parks the invoice. 
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\u2022 Condition tables
\u2022 Access sequences
\u2022 Message types
\u2022 Message schemas
\u2022 Requirements
\u2022 Conditions
\u2022 Forms
Message determination
Message Determination in Invoice Verification
Mail in the event
of a 
price variance
„ In the case of a price variance, the R/3 System can inform the buyer by e-mail. 
„ In the case of consignment settlement, you must send the vendor a statement of settlement, so that 
the vendor can check the payment and has an overview of the quantities of the consignment stocks. 
„ In the case of Evaluated Receipt Settlement (ERS), you must send the vendor a statement of the 
invoices created, so that the vendor can compare the payments made to the purchase orders and 
„ When you reduce an invoice, you must inform the vendor so that differences between the payments 
and the receivables can be accounted for. 
© SAP AG TSCM52 19-18 
\uf8e9 SAP AG 1999
Authorizations and profiles Tolerance groups
Company code
Blocking reasons
Manual acceptance
Maximum posting amount
Maximum cash discount
CustomizingUser master
Authorization in Invoice Verification
„ You can use authorizations and profiles to set the following for each user: 
y The company codes for which the user can post documents 
y The plants for which the user can post invoices 
y The blocking reasons which the user can delete 
y If the user can manually accept variances without item reference 
„ You can assign each user to a tolerance group. You set the maximum amount and the maximum cash 
discount that the tolerance group is allowed to post. 
© SAP AG TSCM52 19-19 
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Enhancements in Invoice Verification
EDI invoice receipt
ERS settlement
Proposed account
assignment for invoices for
 blanket purchase orders
Item text in subsequent
Number assignment
Account grouping for GR/IR
account determination
pipeline settlement
Tolerance checks
„ At various points in Invoice Verification, you can use enhancements to influence how the R/3 
System updates information for specific vendors. 
„ An enhancement consists of one or more function modules in which you can write your own coding. 
„ For documentation on the individual enhancements, see the relevant function modules. 
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z List the Customizing steps required for Invoice
You are now able to:
Customizing for Invoice Verification: Summary
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Customizing for Invoice Verification: Exercises 
Unit: Customizing for Invoice Verification 
At the end of this exercise, you will be able to: 
\u2022 List the Customizing steps required for Invoice Verification 
You have to configure Customizing for Invoice Verification to 
optimize the invoice verification process. 
1-1 OPTIONAL: There are various settings that you need