7133_TSCM_52-2º_parte_(11-16)
91 pág.

7133_TSCM_52-2º_parte_(11-16)


DisciplinaConsultoria909 materiais3.269 seguidores
Pré-visualização10 páginas
open items. 
1-1-3 Enter the following data on the Details tab page: 
 
Field name or data type Values 
Unplanned 
delivery costs 
40 
Post the document. 
 
© SAP AG TSCM52 13-14 
1-1-4 Choose Other invoice document. The system suggests the last posted 
document. Accept this proposal by choosing Enter. You now branch to the 
document display. The purchase order history is changed by the posting. 
You can also display the accounting document by choosing Follow-on 
documents. 
 
 
 
© SAP AG TSCM52 14-1 
\uf8e9 SAP AG 1999
Credit Memos and Reversals
z Enter and Post Credit Memos
z Reverse Invoices
Contents:
 
 
 
 
© SAP AG TSCM52 14-2 
\uf8e9 SAP AG 1999
z Enter a credit memo referencing a purchase order
z Reverse an invoice document
z Enter a subsequent credit
At the conclusion of this unit, you will be able to:
Credit Memos and Reversals: Objectives
 
 
 
 
© SAP AG TSCM52 14-3 
\uf8e9 SAP AG 1999
Credit Memos and Reversals: Course Overview
Diagram
Automated 
Processing
Document Parking GR/IR AccountMaintenance
Invoice Verification in
the Background
Automated 
Processing
Releasing Blocked 
Invoices
Customizing
for Invoice Verification
XXXX+ YYY= ZZZZ
Credit Memos and 
Reversals
Conclusion
 
 
 
 
© SAP AG TSCM52 14-4 
\uf8e9 SAP AG 1999
z The accounting group has to correct occasional
data entry errors by reversing a posted invoice.
z Credit memos and subsequent credits can be used
to adjust the amount due to the vendor.
Credit Memos and Reversals: Business Scenario
 
 
 
 
© SAP AG TSCM52 14-5 
\uf8e9 SAP AG 1999
Create 
credit memo
PO 4151599035
Purchase
order
4151599035
100 pcs
10.00 UNI/pc.
Create
subsequent credit
PO 4151599036
 
Goods receipt
50 pcs
Invoice
PO 4151599035
80 pcs
800 UNI
Invoice
PO 4151599036
50 pcs
800 UNI
Credit memo
PO 4151599035
30 pcs
300 UNI
Credit memo
PO 4151599036
50 pcs
300 UNI
Credit Memos
Purchase
order
4151599036
100 pcs
10.00 UNI/pc.
 
 
 
„ You usually receive a credit memo from a vendor if you were overcharged. 
„ A credit memo can be entered with reference to a purchase order or a goods receipt. 
„ If you enter a credit memo for a purchase order item because the vendor has invoiced you at too high 
a price, you must post the credit memo as a subsequent debit/credit. The total quantity invoiced for 
the purchase order item remains the same; the total value invoiced is reduced. 
„ When you post a credit memo, the account movements are made according to the same rules as when 
you post an invoice. The R/3 System posts to the same accounts, but with the opposite +/- sign next 
to the entry. 
 
© SAP AG TSCM52 14-6 
\uf8e9 SAP AG 1999
Document no.
510064
created
Reverse
invoice document
Document 510064
Purchase
order
4151599037
100 pcs
10.00 UNI/pc.
Goods receipt
50 pcs
Invoice entered incorrectly
Invoice
PO 4151599037
50 pcs
Credit memo
PO 4151599037
50 pcs
Reversing Invoices
 
 
 
„ If you enter an invoice incorrectly and post it despite the error, the invoice can subsequently be 
reversed. 
„ When you reverse an invoice, the R/3 System creates a credit memo based on the data in the invoice 
document. 
„ When you reverse an invoice, the account movements made when the invoice was posted cannot 
always simply be reversed. For example, if there was sufficient stock coverage when you posted an 
invoice with a price variance for a material with moving average price, but when you reverse the 
invoice, there is insufficient stock coverage, the R/3 System posts the price difference in the credit 
memo to a price difference account, although the price variance was debited to the stock account 
when you posted the invoice. 
„ When you reverse an invoice, all items in the document are reversed. You can reverse part of an 
invoice only by entering a credit memo manually. 
„ When you reverse a credit memo, the R/3 System creates an invoice. 
„ You cannot reverse a reversal document. 
„ When you reverse an invoice, the R/3 System does not clear the posting lines on the vendor account 
in Financial Accounting. 
 
© SAP AG TSCM52 14-7 
\uf8e9 SAP AG 1999
z Enter a credit memo referencing a purchase order
z Reverse an invoice document
z Enter a subsequent credit
You are now able to:
Credit Memos and Reversals: Summary
 
 
 
 
© SAP AG TSCM52 14-8 
Credit Memos and Reversals: Exercises 
 
 
 
Unit: Credit Memos and Reversals 
 
 
 
At the end of this exercise, you will be able to: 
\u2022 Enter credit memos with reference to a purchase order 
\u2022 Reverse invoice documents 
\u2022 Enter subsequent credits 
 
 
 
The accounting group occasionally has to correct data entry errors 
by reversing a posted invoice. 
You can use subsequent credits in the same way as subsequent 
debits to adjust the amount due to the vendor. 
 
1-1 This invoice arrived a week ago. 
INVOICE 
Sapsota Company Limited Vendor T-L15A## 
Invoice date: (last week) 
Invoice 1501## 
This invoice refers to your purchase order number 41515111## 
 
T-M15A## Slugs for cast iron 
spiral casings 
100 pcs 1000 UNI 
T-M15B## Flat gaskets 100 pcs 4750 UNI 
T-M15C## Packing gaskets 100 pcs 1980 UNI 
T-M15D## Lantern rings 100 pcs 600 UNI 
Tax: 10% tax 833 UNI 
Total due: 9163 UNI 
 
1-1-1 Enter the invoice and post it despite the differences. 
Invoice: __________________ (blocked for payment) 
 
 
© SAP AG TSCM52 14-9 
1-2 The vendor has discovered that he is no longer able to supply the 30 spiral casings 
that have already been invoiced for purchase order 41515111##. Therefore, he 
sends a credit memo. 
 
CREDIT MEMO 
Sapsota Company Limited Vendor T-L15A## 
Invoice date: (today\u2019s date) 
Credit memo 1502## 
This credit memo is in reference to your purchase order 41515111## 
 
T-M15A## Slugs for cast iron 
spiral casings 
30 pcs 300 UNI 
Tax: 10% tax 30 UNI 
Total credit: 330 UNI 
 
1-2-1 Enter the credit memo. Which items does the system propose? What are the 
proposed quantities and values? 
______________________________________________________ 
 
1-2-2 Simulate the document. Which account movements will take place? 
OPTIONAL: Fill in the table. 
Item Account Amount 
001 
002 
003 
004 
 
 
 
 Post the credit memo. 
Document number: ______________________________________ 
 
© SAP AG TSCM52 14-10 
 
1-2-3 OPTIONAL: How does the credit memo appear in the PO history? 
______________________________________________________ 
 
1-2-4 The credit memo means that the blocking reason in the first invoice item in 
exercise 1-1 is no longer valid. Does the system automatically delete the 
blocking reason when you post the credit memo? 
 
 
1-3 In the last invoice item in exercise 1-1, the price used as a basis is too high. You 
informed the vendor about this. The vendor sends a credit memo for purchase order 
41515111 because their company made the error. 
 
CREDIT MEMO 
Sapsota Company Limited Vendor T-L15A## 
Invoice date: (today\u2019s date) 
Credit memo 1503## 
This credit memo is in reference to your purchase order 41515111## 
 
T-M15D## Lantern rings 100 pcs 100 UNI 
Tax: 10% tax 10 UNI 
Total credit: 110 UNI 
 
1-3-1 Enter the credit memo. Why do you have to enter this credit memo as a 
subsequent credit? 
______________________________________________________ 
______________________________________________________ 
 
1-3-2 Which items does the system propose? What are the proposed quantities and 
values? 
______________________________________________________ 
 
 
© SAP AG TSCM52 14-11