7133_TSCM_52-2º_parte_(11-16)
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7133_TSCM_52-2º_parte_(11-16)


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1-3-3 Simulate the document. Which account movements will take place? 
OPTIONAL: Fill in the table. 
Item Account Amount 
001 
002 
003 
004 
 
 
 
Post the credit memo. 
Document number: ______________________________________ 
 
 
 
 
© SAP AG TSCM52 14-12 
Credit Memos and Reversals: Solutions 
 
 
 
Unit: Credit Memos and Reversals 
 
1-1 Logistics \u2192 Materials Management \u2192 Logistics Invoice Verification \u2192 
Document Entry \u2192 Enter Invoice 
 
1-1-1 You enter the following data on the Basic data tab page: 
 
Field name or data type Values 
Document date <today\u2019s date> 
Reference 1501## 
Amount 9163 
Tax amount 833 
 
You enter the purchase order number as the allocation: 
 
Field name or data type Values 
Purchase order/scheduling agreement 41515111## 
 
When you choose Enter, the system makes the allocation. 
 On the item list, you change the quantities and values as specified in the 
invoice and post the invoice. 
 
© SAP AG TSCM52 14-13 
1-2 
Logistics \u2192 Materials Management \u2192 Logistics Invoice Verification 
\u2192 Document Entry \u2192 Enter Invoice 
 
1-2-1 You change the transaction to enter a credit memo. 
 
Field name or data type Values 
Transaction Credit 
memo 
 
You enter the following data on the Basic data tab page: 
 
Field name or data type Values 
Document date <today\u2019s date> 
Reference 1502## 
Amount 330 
Tax amount 30 
 
You enter the purchase order number as the allocation: 
 
Field name or data type Values 
Purchase order/scheduling agreement 41515111## 
When you choose Enter, the system makes the allocation. 
The system proposes the total invoiced quantity and the total invoice value 
in the individual items. 
You change the proposed quantity and value in item one. 
 
Field name or data type Values 
Quantity 30 
Amount 300 
 
You deselect items two to four. 
 
 
© SAP AG TSCM52 14-14 
1-2-2 When you choose Simulate, a dialog box appears in which you see the 
account movements that will take place when the invoice is posted. 
 
Item Account Amount 
001 Vendor account 330 
002 GR/IR clearing account 300 - 
003 Tax account 30 - 
 
You choose Post to post the document. A message appears displaying the 
document number. 
 
1-2-3 You can display the invoice document as follows: 
Logistics \u2192 Materials Management \u2192 Logistics 
Invoice Verification \u2192 Document Entry \u2192 Display Invoice 
 If you position the cursor on a purchase order number and choose 
Environment \u2192 Display PO history, the purchase order history appears 
for the item. The credit memo is displayed in the same way as an invoice. 
You can only identify that a document is a credit memo by the +/- sign next 
to the entry. 
 
1-2-4 Posting the credit memo does not automatically delete the blocking reason 
in the invoice. The blocking reason is deleted when you execute the 
automatic release function. 
 
1-3 Logistics \u2192 Materials Management \u2192 Logistics Invoice Verification \u2192 
Document Entry \u2192 Enter Invoice 
 
1-3-1 Since the credit memo corrects only the total invoiced value, not the total 
invoiced quantity, you enter it as a subsequent credit. To do this, you change 
the transaction. 
 
Field name or data type Values 
Transaction Subsequent credit 
 
 
© SAP AG TSCM52 14-15 
You enter the following data on the Basic data tab page: 
 
Field name or data type Values 
Document date <today\u2019s date> 
Reference 1503## 
Amount 110 
Tax amount 10 
 
You enter the purchase order number as the allocation: 
 
Field name or data type Values 
Purchase order/scheduling agreement 41515111## 
When you choose Enter, the system makes the allocation. 
 
1-3-2 The system proposes the total invoiced quantity without an amount in the 
individual items. No items are selected. 
You select the fourth item and enter the amount. 
 
Field name or data type Values 
Amount 100 
 
1-3-3 When you choose Simulate, a dialog box appears in which you see the 
account movements that will take place when the invoice is posted. 
 
Item Account Amount 
001 Vendor account 110 
002 GR/IR clearing account 0 - 
003 Stock account 100 - 
004 Tax account 10 - 
 
(The zero lines displayed on the GR/IR clearing account are suppressed at 
the time of posting.) 
You choose Post to post the document. A message appears displaying the 
document number. 
 
 
 
 
© SAP AG TSCM52 15-1 
\uf8e9 SAP AG 1999
Releasing Blocked Invoices
z Manual Release of Blocked Invoices
z Automatic Release of Blocked Invoices
z Workflow for Invoices Blocked Due to Price Variances
Contents:
 
 
 
 
© SAP AG TSCM52 15-2 
\uf8e9 SAP AG 1999
z Release invoices manually at item or header level
z Release an invoice automatically
At the conclusion of this unit, you will be able to:
Releasing Blocked Invoices: Objectives
 
 
 
 
© SAP AG TSCM52 15-3 
\uf8e9 SAP AG 1999
Releasing Blocked Invoices: Course Overview
Diagram
Automated 
Processing
Document Parking
GR/IR Account
Maintenance
Invoice Verification in the
Background
Automated 
Processing
Releasing Blocked 
Invoices
Customizing
for Invoice Verification
XXXX+ YYY= ZZZZ
Credit Memos and
Reversals
Conclusion
 
 
 
 
© SAP AG TSCM52 15-4 
\uf8e9 SAP AG 1999
z Most blocked invoices are automatically released
for payment when the balance of the goods is
received or the purchase order price is adjusted.
z If the variances are justified, the supervisor can
release the invoice for payment despite the
variance.
Releasing Blocked Invoices: Business Scenario
 
 
 
 
© SAP AG TSCM52 15-5 
\uf8e9 SAP AG 1999
Invoice Verification 
Financial Accounting
Goods receipt
?
=
Variance
Document no. ... created
GR/IR
1000
Vendor
1000
Post
InvoiceInvoice
blockedblocked
for paymentfor payment
Vendor Payment
program
BlockedBlocked
Bank
Purchase
order
Invoice
verification
____
_____
1000 1000
Blocking Invoices
 
 
 
„ If an invoice is blocked for payment when you post it, the field Payment block is selected in the 
vendor line item of the invoice document. Financial Accounting is then unable to pay the invoice 
automatically. 
„ An invoice is blocked for one of the following reasons: 
y Automatically due to variances in an item 
y By entering a payment block manually 
y By stochastic blocking 
„ A blocked invoice must be released for payment in a separate step, possibly after consultation with 
the purchasing department or the vendor. This deletes the payment block. 
 
© SAP AG TSCM52 15-6 
\uf8e9 SAP AG 1999
Make selection
Define
processing
Invoice selection
Company code ____ to ____
Invoice document ________ to ________
Vendor ________ to ________
Posting date ________ to ________ 
Due date ________ to ________
Purchasing group ________ to ________
User ________ to ________
Processing
 Release manually Release automatically
 Change baseline date for payment
Blocking procedure
 Blocked due to variances
 Manual payment block
 Stochastically blocked
Releasing Blocked Invoices
Select blocking
procedure
 
 
 
„ Select the invoices that you want to process. 
„ In the period between blocking and releasing an invoice, the cash discount period could expire. 
When you release an invoice, you have the opportunity to change the baseline date for payment. This 
extends the payment period when you release the invoice. 
„ You can release automatically invoices that the R/3 System blocked due to variances. 
 
© SAP AG TSCM52 15-7 
\uf8e9 SAP AG 1999
InvoiceInvoice
blocked