7133_TSCM_52-2º_parte_(11-16)
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7133_TSCM_52-2º_parte_(11-16)


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you save your changes. If 
you delete all blocking reasons in an invoice, the system releases the invoice 
when you save your changes. 
 
© SAP AG TSCM52 15-14 
1-1-5 You select the invoice in question and choose Release invoice. The selected 
line is highlighted in green. The system only releases the invoice for 
payment when you save your changes. 
 
1-1-6 After you have deleted individual blocking reasons or released invoices, 
choose Save changes. 
 
1-1-7 Logistics \u2192 Materials Management \u2192 Logistics Invoice Verification \u2192 
Document Entry \u2192 Display Invoice 
By choosing Goto \u2192 Follow-on documents and then double-clicking the 
accounting document, the accounting document appears. When you double-
click the first line, the item data appears. You can see there that the field 
Payment block is blank. 
 
1-2 Logistics \u2192 Materials Management \u2192 Logistics Invoice Verification \u2192 
Further Processing \u2192 Release Invoices 
In the Selection of blocked invoices area, you enter the following data: 
Field name or data type Values 
Company code 1000 
Vendor T-L15A## 
In the Processing area, you select Release manually. 
In the Blocking procedure area, you select Stochastically blocked. 
When you choose Execute, a list of the blocked invoices appears. 
You choose Select all and then Save release. Then you save your work by choosing 
Save changes. 
 
© SAP AG TSCM52 15-15 
1-3 Logistics \u2192 Materials Management \u2192 Logistics Invoice Verification \u2192 
Further Processing \u2192 Release Invoices 
In the Selection of blocked invoices area, you enter the following data: 
 
Field name or data type Values 
Company code 1000 
Vendor T-L15A## 
In the Processing area, you select Release automatically. 
In the Blocking procedure area, you select Blocked due to variances. 
When you choose Execute, a list of the invoices released appears. 
 
1-3-1 By choosing Display invoice \u2192 Environment \u2192 Document changes , you 
can see who has released the invoice or deleted a blocking reason. 
 
1-3-2 In the case of automatic release, the system releases all blocking reasons 
that are no longer valid. They are not displayed when you next use the 
manual release function. 
 
 
 
 
© SAP AG TSCM52 16-1 
\uf8e9 SAP AG 1999
Invoice Verification in the Background
z Enter Invoices for Background Processing
z Procedure for Verifying Invoices in the Background
z Process Invoices Verified as Incorrect
Contents:
 
 
 
 
© SAP AG TSCM52 16-2 
\uf8e9 SAP AG 1999
z Enter invoices in the background
At the conclusion of this unit, you will be able to:
Invoice Verification in the Background: Unit
Objectives
 
 
 
 
© SAP AG TSCM52 16-3 
\uf8e9 SAP AG 1999
Invoice Verification in the Background:
Course Overview Diagram
Automated 
Processing
Document Parking GR/IR AccountMaintenance
Invoice Verification in
the Background
Automated 
Processing
Releasing Blocked 
Invoices
Customizing
for Invoice Verification
XXXX+ YYY= ZZZZ
Credit Memos and
Reversals
Conclusion
 
 
 
 
© SAP AG TSCM52 16-4 
\uf8e9 SAP AG 1999
z For your lengthiest invoices with hundreds of line
items, the system should compare the total invoice
amount to the expected value from the purchase
order using background processing.
Invoice Verification in the Background: Business
Scenario
 
 
 
 
© SAP AG TSCM52 16-5 
\uf8e9 SAP AG 1999
Invoice
Transaction
Save
Invoice documentInvoice document
without itemswithout items
51000020155100002015
Invoice Verification in the Background
PaymentBasic data DetailsPayment
Document date
Posting date
Reference
Amount
Tax amount
Allocation 
 
 
 
„ When you use Invoice Verification in the background, you only enter general invoice data (gross 
invoice amount, tax information, terms of payment, allocation). You do not enter item data. 
„ The data entered is saved in an invoice document. This document does not contain any items. 
„ The settlement program, which is regularly started in the background, creates the items for this 
invoice document. Based on the quantities and values to be invoiced, the system checks if the total of 
the items and the amounts already saved (gross invoice amount, tax amounts, unplanned delivery 
costs) results in a zero balance. 
y If the balance is zero or within the tolerance limits set, the system posts the invoice document in 
the background. 
y If the balance exceeds the tolerance limits, the invoice document is saved with the items created 
and must be processed manually later. 
 Background processing uses the same logic as online Invoice Verification. Therefore, the system 
takes into account the settings in Customizing for automatic invoice reduction or automatic 
acceptance. 
 
© SAP AG TSCM52 16-6 
\uf8e9 SAP AG 1999
Invoice document
5100002015
8:00
...Time
9:008:30
no
Invoice Verification in
the background is
performed
yes
No, but the differences are
within the tolerance limits
Status:
contains errors
Invoice document
5100002015
Status:
posted
Invoice document
without items
5100002015
Settlement program
Actual invoice
= ?
Target invoice
Checking Invoices in the Background
 
 
 
„ The R/3 System checks invoices in the background using settlement program RMBABG00 and posts 
them, if possible. 
„ The system administrator defines jobs for the settlement program. The jobs start the program at 
regular intervals, for example, every 15 minutes or every evening at 8pm. 
„ You use frequent settlement runs when you enter an invoice containing many items, and do not want 
to have to match up the invoice manually, but, if the invoice does have to be processed manually, 
you want to be able to access it as soon as possible. 
„ It makes sense to use a settlement run in the evening in the following cases: 
y You receive an invoice at the same time as a delivery. The goods receipt is entered in the course of 
the day, but not immediately. You cannot check the invoice referencing the delivery note online, 
because the delivery has not been entered yet. You expect the goods receipt to be entered by that 
evening at the latest. 
y The invoices contain many items for the same materials. To prevent system locks and avoid 
slowing down system performance during the day, you want the system to post the invoice in the 
background during the night. 
 
© SAP AG TSCM52 16-7 
\uf8e9 SAP AG 1999
Invoice document
5100012305
Time
Status:
contains errors
Invoice document
5100012305
Status:
posted
Goods receipt
Purchase order Invoice
100 pcs mat. A
 10 pcs mat. B
100 pcs mat. A at 10/pc
 50 pcs mat. B at 12/pc
Goods receipt
40 pcs mat. B
Invoice document
without items
5100012305
Status:
unverified
 Set for
background
processing again
Enter for invoice verification
in the background
Checking Invoices in the Background: Example
Settlement program
100 pcs mat. A = 1100
 50 pcs mat. B = 500
 
 1600,-
 
 
 
„ When you enter an invoice for verification in the background, the system first creates an invoice 
document without items. 
„ When you next run the settlement program, the system creates the item list and tries to post the 
invoice document with the suggested quantities and values. In the above example, this is not possible 
because you have only received part of the order for material B. The system therefore determines 
that there is a difference between the expected invoice amount (100 x 10 + 10 x 12 = 1120) and the 
actual invoice amount (1600). Therefore, the invoice document receives the status \u201cverified as 
incorrect\u201d. 
„ When the accounts payable clerk manually processes the invoice document, he or she sets the 
invoice for processing in the background again. 
„ When