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6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 1/45 Community Ask a Question Write a Blog Post Technical Articles Ruthvik Chowdary December 26, 2019 | 5 minute read Flexible Work�ow Steps 108 75 91,495 Dear SAP Friends, Welcome to another interesting topic, Flexible Work�ow In this blog will see steps on how to activate Flexible work�ow. at the end demo video also linked Just a quick overview of Flexible work�ow 1. It’s a Release strategy of PR & PO 2. Easy to maintain & Understand no Transport Requests are required Follow Like RSS Feed Login https://sap.com/ https://community.sap.com/ https://answers.sap.com/questions/ask.html https://blogs.sap.com/wp-admin/post-new.php https://blogs.sap.com/wp-login.php?redirect_to=%2F2019%2F12%2F26%2Fflexible-workflow-steps%2F https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 2/45 Note:- TR will be generated when we activate Flexible work�ow in IMG and remaining are non-TR based. System wise we can maintain. 3. Only one Release strategy can be used at a time either classic or Flexible Work�ow 4. Need to Activate Flexible Work�ow 5. FWF is maintained in Fiori “Manage Work�ows for Purchase Order” FWF- Flexible Work�ow Refer SAP S/4HANA Flexible Work�ow Overview and Comparison with SAP Business Work�ow by Alan Rickayzen Now let’s see �rst how to activate FWF 1. Go to IMG → Materials Management → Purchasing → Purchase Order → Release Procedure for Purchase Orders → Activate Flexible Work�ow for Purchase Orders 2. Activate which document type you want to have FWF – It’s based on document type for ex:- NB we can have FWF and UB we can have Classic Work�ow https://blogs.sap.com/2018/12/05/sap-s4hana-flexible-workflow-overview-and-comparison-with-sap-business-workflow/ https://people.sap.com/alan.rickayzen 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 3/45 3. Once done save. Transport request will be generated 4. Now open “Manage Work�ows for Purchase order” App 5. Choose add 6. Give Work�ow name and description for understanding purpose Even we can set timelines for PO release status 7. Go to start conditions tab 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 4/45 As per business requirement, we can select the precondition to start the work�ow Only if the condition met then only created PO will be coming to work�ow or else it will be released automatically We can have more conditions as per business requirements. 8. Go to step sequence and choose add to maintain more conditions like a responsible person, PO values etc. 9. By default, Step type will be set to Automatic release of PO drop down and change to release of PO 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 5/45 10. Go to Recipient and select Role / User as per business – User means we can select speci�c user-id – Role means, that role has to be assigned to responsible person user-id Note in order to have responsible persons User ID’s and there Names to be displayed in users list means we need to create Employee and assign to Business partner refer to https://blogs.sap.com/2019/07/17/employee-as-a-business- partner-and-synchronization-with-hr-data/ Select a responsible person from the user’s list If you selected multiple users for release, we have an option like one of the recipient approval is enough or all approvals is required, we can select as per requirement 11. Go to step condition to add conditions like Currency, PO value, Material group, Company Code etc, https://blogs.sap.com/2019/07/17/employee-as-a-business-partner-and-synchronization-with-hr-data/ 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 6/45 If wanted we can keep or else leave blank as we already maintain precondition in the initial stage. 12. Once done click on add 13. And then save 14. And then activate Once it’s activated we can’t edit only deactivate or delete With this, we completed all the required steps Now, let’s check we maintained all correctly or not. Will create PO 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 7/45 During Work�ow creation we maintained 2 conditions – Document type = NB – PO Value greater than 20 USD Both conditions our PO ful�l’s PO created Now if I open PO in change mode will get below information 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 8/45 It triggered FWF. Now let’s Approve / release PO Open My Inbox App. As one PO is in my bucket for approval on tile only we can see noti�cations ? We have the following options – Approve – Reject – Show log – Claim (initiate process) – Forward 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 9/45 If you feel it must be approved by someone else, not by you, we can do it. – Suspend (Hold) Now let’s Approve PO 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 10/45 It’s done If you are going on vacation like how we keep out of o�ce mail with backup contact person ? same, we can do hear as well In my inbox app click me area and select manage my substitutes By selecting planned leave or unplanned leave ? Click add new substitute 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 11/45 By selecting from date and to date Save 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 12/45 Now whatever PO is create and triggered to FWF it will go to my substitute If you want to see all the list of POs’ that you approved so far there is an app for that as well My Outbox Note:- all above content doesn’t have sensitive info so don’t waste your time for reporting If the same My Inbox App is con�gured in mobile means, see the beauty of SAP Fiori 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 13/45 Flexible Work�ow with S/4HANAFlexible Work�ow with S/4HANA Encourage Fiori and get the most advanced features of it and make life easy and smooth. Flexible Work�ows in SAP S/4HANAFlexible Work�ows in SAP S/4HANA Please share, Like and Comment anything else you want to share or add points. Thanks & Regards https://www.youtube.com/watch?v=gHN0AZzmHHE https://www.youtube.com/watch?v=bTDxkNGUV5I 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 14/45 Ruthvik Chowdary SME – S/4 HANA Manufacturing & Procurement SAP Ariba P2P Alert Moderator View more... Assigned Tags SAP S/4HANA MM (Materials Management) MM Purchasing SAP Ariba Procurement SAP S/4HANA Cloud SAP S/4HANA Cloud for Sourcing and Procurement SAP Work�ow Management, work�ow capability Similar Blog Posts Custom Flexible Work�ow steps By Tapas Sadhukhan Aug 17, 2020 Features and Limitations - Flexible work�ow For PR and PO in S4 HANA on premise By Ashish Shah Aug 09, 2018 Flexible Work�ow in SAP S/4HANA Sales Scenarios By Alexander Shipilov Feb 16, 2021 Related Questions S/4HANA - Flexible Work�ow - Exception Handling - How to con�gure activity as required action? By Mohit Kumar Oct 14, 2019 Skip Step in Flexible Work�ow for purchaserequisition By Fanuel Abednego Apr 08, 2021 https://www.facebook.com/sharer/sharer.php?u=https%3A%2F%2Fblogs.sap.com%2F2019%2F12%2F26%2Fflexible-workflow-steps%2F https://twitter.com/share?url=https%3A%2F%2Fblogs.sap.com%2F2019%2F12%2F26%2Fflexible-workflow-steps%2F&text=Flexible+Workflow+Steps https://www.linkedin.com/shareArticle?mini=true&url=https%3A%2F%2Fblogs.sap.com%2F2019%2F12%2F26%2Fflexible-workflow-steps%2F&title=Flexible+Workflow+Steps https://blogs.sap.com/tags/73554900100800000266/ https://blogs.sap.com/tags/477297786799213261950044802925335/ https://blogs.sap.com/tags/507573428100543543566493124410813/ https://blogs.sap.com/tags/73554900100700001921/ https://blogs.sap.com/tags/67837800100800007389/ https://blogs.sap.com/tags/a906d110-8210-4641-9e54-4744b42f06d0/ https://blogs.sap.com/tags/73554900100800000555/ https://blogs.sap.com/?p=1162757 https://people.sap.com/tapas.sadhukhan https://blogs.sap.com/?p=703332 https://people.sap.com/ashish.shah https://blogs.sap.com/?p=1276789 https://people.sap.com/alexander.shipilov https://answers.sap.com/questions/12883015/s4hana-flexible-workflow-exception-handling-how-to.html https://people.sap.com/mohit_kumar_2019 https://answers.sap.com/questions/13340114/skip-step-in-flexible-workflow-for-purchase-requis.html https://people.sap.com/fabednego 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 15/45 Is deadline monitoring feature available in Flexible Work�ows? By Kumud Singh Jul 24, 2018 108 Comments Sai Krishna Vallurupalli December 27, 2019 at 1:58 am Excellent, its really useful | Ruthvik Chowdary | Blog Post Author December 27, 2019 at 6:08 am Thank you Sai Krishna Vallurupalli ? | venu gopal December 27, 2019 at 4:59 am Dear Ruthvik, Excellent document ..keep it up.. | Ruthvik Chowdary | Blog Post Author December 27, 2019 at 6:09 am Thank you venu gopal Please share with others as well. | You must be Logged on to comment or reply to a post. Like 1 Share Like 0 Share Like 1 Share Like 0 Share https://answers.sap.com/questions/574902/is-deadline-monitoring-feature-available-in-flexib.html https://people.sap.com/kumud.singh https://people.sap.com/saivallurupalli https://people.sap.com/saivallurupalli https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/saivallurupalli https://people.sap.com/venu.ch8 https://people.sap.com/venu.ch8 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/venu.ch8 https://blogs.sap.com/wp-login.php?redirect_to=2019/12/26/flexible-workflow-steps 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 16/45 Praveen Kumar L V December 28, 2019 at 1:54 am Hi, Nice document. Should the �exible work�ow be activated only for one document type? | Ruthvik Chowdary | Blog Post Author December 30, 2019 at 5:36 am Hello Praveen Kumar L V Thank you, Glad, you liked. No, you can activate for all documents based on requirements and even few Flexible work�ows and few Classic work�ows. | Amit Sharma December 28, 2019 at 6:49 am Hi Ruthvik, Explained very well.... Thank you for sharing. Keep it up Regards, Amit | Ruthvik Chowdary | Blog Post Author December 30, 2019 at 5:37 am Thank you Amit Sharmafor your support and liking my article please share among those who require knowledge on FWF | Pravin Mandgaonkar December 30, 2019 at 11:20 am Like 1 Share Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/praveenplv4 https://people.sap.com/praveenplv4 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/praveenplv4 https://people.sap.com/amit.sharma62 https://people.sap.com/amit.sharma62 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/amit.sharma62 https://people.sap.com/pravin.mandgaonkar1978 https://people.sap.com/pravin.mandgaonkar1978 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 17/45 Nice document Ruthvik..! Thanks for sharing.. | Ruthvik Chowdary | Blog Post Author December 30, 2019 at 6:36 pm Thank you Pravin Mandgaonkar Share same with others who has requirement | Lavanya G December 31, 2019 at 4:04 am Hi Ruthvik Chowdary really nice detailed document of work�ows. great e�ort. ? I Have a Question can the same process followed for Finance Related Functionality as well? Same question i have posted as well can you please guide me https://answers.sap.com/questions/12939024/�exible-work�ows-for-�nance.html | Ruthvik Chowdary | Blog Post Author December 31, 2019 at 4:18 am Hello Lavanya Thank you, glad you liked my article, I'm not expert in Finance but i will try to share information as per my knowledge below Apps are available which i feel are related to �nance 1. Earmarked Funds: Approval 2. Manage Work�ows - For Bank Accounts 3. Manage Work�ows for General Journal Entry Veri�cation 4. Manage Work�ows for Supplier Invoices Thanks & Regards Ruthvik Chowdary | Like 1 Share Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/pravin.mandgaonkar1978 https://people.sap.com/lavyanag https://people.sap.com/lavyanag https://people.sap.com/ruthvik.chowdary2 https://answers.sap.com/questions/12939024/flexible-workflows-for-finance.html https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 18/45 Lavanya G January 3, 2020 at 5:02 am Thank you Ruthvik Chowdary for your help | Pradeep Ravoori January 2, 2020 at 12:10 pm Awesome bro. | Ruthvik Chowdary | Blog Post Author January 2, 2020 at 4:41 pm Glad you liked my article Follow me to get more | Vijay Kumar January 2, 2020 at 6:19 pm Hi Ruthvik, Really very good explanation of FWF. We r lucky... Thanks for sharing ? Waiting for more to come about sourcing and procurement with new functionality & innovation in 1909 | Ruthvik Chowdary | Blog Post Author January 2, 2020 at 6:24 pm Thank you Vijay ? Like 0 Share Like 1 Share Like 0 Share Like 1 Share https://people.sap.com/lavyanag https://people.sap.com/lavyanag https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ravoorip https://people.sap.com/ravoorip https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/vijugnr12345 https://people.sap.com/vijugnr12345 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 19/45 Sure you will be seeing soon. | Naga Seerla February 24, 2020 at 8:39 pm Hello Ruthvik, Could you let me know, if this functionality is available in on-premise version (perhaps 1909) as well. P.S: We are currently on 1610 SPS 0 and would be upgrading to 1909 in couple months. Thanks, Naga | Ruthvik Chowdary | Blog Post Author February 25, 2020 at 4:08 am Hi Naga Seerla This functionality is available from 1809 version onwards you can get when you upgrade to 1909 | Mithun Kumar March 30, 2020 at 9:47 am Hi Ruthvik, Thanks for the informative blog. I'd like to understand more about the step conditions and how do they work. Are they di�erent from the Pre-conditions we add on the 1st screen? | Ruthvik Chowdary | Blog Post Author April 3, 2020 at 11:08 am Hi Mithun Kumar Thank you Yes Preconditions are di�erent and step condition is di�erent Like 0 Share Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/naga.seerla https://people.sap.com/naga.seerla https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/naga.seerlahttps://people.sap.com/mithunkr_cbs https://people.sap.com/mithunkr_cbs https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/mithunkr_cbs 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 20/45 A precondition is used to initiate the work�ow Step condition is used to determine which document will get for approval process | Mithun Kumar April 6, 2020 at 10:08 am Thanks Ruthvik Chowdary During a custom development and extensive debugging, I realized a major di�erence between how the Pre-conditions and step conditions are evaluated. During evaluation of a step condition, the code doesn’t get the work�ow’s or the workItem’s container at all. So as I was trying to check a “container variable = my condition parameter” condition, it always failed, even when the container has the correct value for that variable. Due to this my step was always 'Skipped'. However, if the same condition is used as a pre-condition, this evaluation was successful, as the container is being read properly. Have you noticed the same? Or am I doing something wrong here? | Ruthvik Chowdary | Blog Post Author April 9, 2020 at 9:14 am Mithun Kumar I am not that knowledgeable in Technical stu� I'm functional How every Precondition is the starting step for logic if the condition is matched then only it enters into work�ow 2nd condition step condition First of all, Precondition should match then only Work�ow will initiate | Ramesh Kothapally May 21, 2020 at 10:16 am Hi Rithvik, Thank you!!! Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/mithunkr_cbs https://people.sap.com/mithunkr_cbs https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/mithunkr_cbs https://people.sap.com/ramesh.kotha https://people.sap.com/ramesh.kotha 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 21/45 It is excellent and very informative. | Ruthvik Chowdary | Blog Post Author May 27, 2020 at 10:10 am Thank you very much | Francesco Fuiano May 27, 2020 at 9:20 am Hi Rithvik, Thanks for sharing! I have a question regarding information provided on the approve/reject message.. Up to 1909 version,does it exist any standard setting to provide additional information or the only way is a customisation? Thanks in advance, Francesco | Ruthvik Chowdary | Blog Post Author May 27, 2020 at 9:51 am Hi Francesco, It available from 1710 version we can Give Approve/Reject Messages no additional settings are required by default it will be coming | Francesco Fuiano May 28, 2020 at 6:28 am Yes Ruthvik, I was wondering if we can add other information with standard. For example, standard price or last PO price or PO vendor | Like 0 Share Like 0 Share Like 1 Share Like 0 Share Like 0 Share https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/fra88fg1 https://people.sap.com/fra88fg1 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/fra88fg1 https://people.sap.com/fra88fg1 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 22/45 Ruthvik Chowdary | Blog Post Author May 28, 2020 at 1:51 pm Yes we can add selection conditions as per requirement Please do watch https://youtu.be/-iwJw2uyOao | Suying Li June 10, 2020 at 2:45 am It's a great documentation!!! | Ruthvik Chowdary | Blog Post Author June 17, 2020 at 4:11 am Thank you May Li | Gonzalo Simon June 19, 2020 at 3:37 pm Hello, Do you know how to con�gure the noti�cation that the requestor should receive when a PR/PO gets rejected? I am not getting them and no idea where to con�gure them. thank you very much | Ruthvik Chowdary | Blog Post Author June 24, 2020 at 6:27 am Like 0 Share Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/suyli https://people.sap.com/suyli https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/gonzalo.simon https://people.sap.com/gonzalo.simon https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 23/45 Noti�cation in the Sence you need to maintain action task what to do when rejected so the requestor will get noti�cation | Sudhir Pawar April 1, 2022 at 3:30 pm Hi Ruthvik, How to con�g this ? | Amba Prasad Bonala July 19, 2020 at 5:39 am HI Rithvik, Thanks for the document… These conditions are standard? Cant we add any more Pre conditions.. And Existing Con�guration like Release groups, Release codes etc., are not required right? Thanks, Prasad | Ruthvik Chowdary | Blog Post Author August 27, 2020 at 6:24 am Hi Amba Prasad Bonala We can add our own conditions as well old Release groups, Release codes not required to con�gure if we go with �exible work�ows | Paul Messer September 14, 2020 at 6:04 am Like 0 Share Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/sudhir.pawar https://people.sap.com/sudhir.pawar https://people.sap.com/iamap27 https://people.sap.com/iamap27 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/iamap27 https://people.sap.com/paul1991 https://people.sap.com/paul1991 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 24/45 How can you add your own pre-conditions in S/4HANA On Premise? | Heiko Volkmer October 12, 2020 at 11:17 am Hi Paul, did you �nd a solution? I am looking for it too! Thanks Heiko | Paul Messer October 12, 2020 at 11:22 am Hi Volkmer, yes. As of 1909 OP you can implement your own preconditions using custom BaDIs BADI SWF_WORKFLOW_CONDITION_DEF and BADI SWF_WORKFLOW_CONDITION_EVAL BR Paul | nikhil jacob July 22, 2020 at 3:46 am Hi Ruthvik, Nice Documentation and This helped me during my On-Prem Implementation. Related to the Approval process in Fiori - Do you have idea on the below; 1. As you know, Approve/Reject comments will be updated back in SAP GUI. What about Attachments ? Any Mechanism to bring back attachments to SAP GUI 2. Manage Substitutes - Any Pre-requisite setup required in HCM . I tried Maintaining Leaves for the Approver in PA30 - but couldn't setup any Substitutes for the same Approver Thanks. | Like 1 Share Like 0 Share Like 1 Share Like 0 Share https://people.sap.com/heiko.volkmer https://people.sap.com/heiko.volkmer https://people.sap.com/paul1991 https://people.sap.com/paul1991 https://people.sap.com/nikhil.jacob3 https://people.sap.com/nikhil.jacob3 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 25/45 Ruthvik Chowdary | Blog Post Author August 27, 2020 at 6:28 am H nikhil jacob Attachments we can add-in during approving in my inbox app and the same will be shown in GUI if DMS is installed Manage Substitutes this option also available in my inbox only please refer above mentioned steps | nikhil jacob September 9, 2020 at 4:46 am Hi Rutvik, Thanks for your Answer. You mean - if DMS is installed , we can see the attachments in ME23N? | Ruthvik Chowdary | Blog Post Author January 4, 2021 at 8:48 am Yes | Amruta Kulkarni August 24, 2020 at 1:04 pm Hi Ruthvik, Can we send emails in outlook once work�ow is triggered? Also can we provide option to approve from outlook email (like a link)? Thanks. | Ruthvik Chowdary | Blog Post Author August 27, 2020 at 6:31 am Hi Amruta Kulkarni Like 0 Share Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/ruthvik.chowdary2https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/nikhil.jacob3 https://people.sap.com/nikhil.jacob3 https://people.sap.com/nikhil.jacob3 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/amruta.k https://people.sap.com/amruta.k https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/amruta.k 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 26/45 I'm Not sure about this but with the help of UI5 Consultant we can do i guess so | Riju Varghese August 24, 2020 at 9:05 pm Hi Ruthvik, Nicely explained. I have one question. How will i re-trigger a purchase order. Generally my while uploading legacy PO those PO are auto approved. Now if i want to re-trigger those Purchase Order, how i gonna do that? Thanks. | Ruthvik Chowdary | Blog Post Author August 27, 2020 at 6:34 am Riju Varghese Once PO's are uploaded from the legacy system the same status will come over, and Re-trigger is not possible as per my knowledge | Avish Mittal August 27, 2020 at 3:57 pm Hi Ruthvik, Nice blog and explained in detail. I have a question, if I have created a custom Work�ow Scenario and want to trigger it for any particular order type (Let's say 'NB'). So how can I con�gure this? Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/100030223199 https://people.sap.com/100030223199 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/100030223199 https://people.sap.com/avi88 https://people.sap.com/avi88 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 27/45 Thanks! | Ruthvik Chowdary | Blog Post Author September 7, 2020 at 4:29 am Avish Mittal Custome changes can be added with help of UI5 and Developer | Rajendra Reddy Chukka September 17, 2020 at 5:26 pm Hi Ruthvik, I am able to achieve all the steps following your document but once Standard PO is created I am getting "work�ow instance not found". Can you please suggest. Thanks!! | Yateesh Hoblidar October 19, 2020 at 5:31 pm Hi Ruthvik, Thank you for sharing the knowledge on the Flexible Work�ow. Was wondering if you could con�gure the below scenario in Flexible Work�ow. Requirement: I create a Purchase Requisition for 1000$ and it should go to Approver-1 for �rst-level approval and then to Approver-2 for second level approval and then be completely approved. If Approver-1 or Approver-2 rejects the PR, then it must come to me so that I can correct it, and resubmit. In the Exception Handling of the Manage Work�ow app, we have set ‘Restart Work�ow’. In the system now, when the Approver-2 rejects the PR, the system is sending the PR back to Approver-1! Regards, Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/avi88 https://people.sap.com/rajendrareddy.chukka https://people.sap.com/rajendrareddy.chukka https://people.sap.com/yhoblidar https://people.sap.com/yhoblidar 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 28/45 Yateesh | Mithun Kumar November 3, 2020 at 8:20 am Yateesh, I don't think you should set anything in the Exception handling, for your requirement. The system is behaving correctly as per your setting. | Yateesh Hoblidar November 3, 2020 at 1:50 pm Hi Mithun, I attempted your suggestion, but not setting an exception handling is not an option. 'Do Nothing - Cancel Work�ow' is the default, and we cannot remove it (only change it to something else)! Yateesh | Mithun Kumar November 3, 2020 at 1:56 pm Yes, "Do Nothing" is the option that'd work for you. Cancel work�ow is a separate option that you don't want to set. | Yateesh Hoblidar November 3, 2020 at 2:02 pm Hi Mithun, 'Do Nothing' is the only option for the activity, 'Cancel Work�ow' is one of the 4 options for the action. We need to select one of those 4. | Mithun Kumar November 4, 2020 at 5:05 am Ah yes, My mistake. I meant the Cancel Work�ow is the option that’d work for you. Since you need the PR to come back to the creator for modi�cation, upon rejection, the WF instance is not required at that point, and should be cancelled. Like 0 Share Like 0 Share Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/mithunkr_cbs https://people.sap.com/mithunkr_cbs https://people.sap.com/yhoblidar https://people.sap.com/yhoblidar https://people.sap.com/mithunkr_cbs https://people.sap.com/mithunkr_cbs https://people.sap.com/yhoblidar https://people.sap.com/yhoblidar https://people.sap.com/mithunkr_cbs https://people.sap.com/mithunkr_cbs 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 29/45 Once the you make modi�cations and save the PR again, a new instance of WF is triggered from the beginning. Here's how all the work�ows at our customer is set up: | Yateesh Hoblidar November 4, 2020 at 1:46 pm Hi Mithun, Upon Rejection the requisition goes to the 'Held' status and cannot be edited. One can only copy that PR and recreate a new one with the requested changes. SAP Note - 2919925 | Nabanita Barua October 29, 2020 at 9:48 am Hi , I have maintained all these steps . I have created one Non stock PO document type for PO . While selecting that document type in �exible work�ow it is showing "Not Sent" under Status of work�ow . Even in Header Flexible work�ow tab is not appearing . Pls suggest . | Mithun Kumar November 3, 2020 at 8:23 am Ruthvik Chowdary, do you know if we can add any new exception handling options under the Steps? Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/yhoblidar https://people.sap.com/yhoblidar https://people.sap.com/nabanitabarua https://people.sap.com/nabanitabarua https://people.sap.com/mithunkr_cbs https://people.sap.com/mithunkr_cbs https://people.sap.com/ruthvik.chowdary2 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 30/45 Currently for PO, on Rejection is available. But we want to add, for example, "No agent found" under exception handling, so that we can cancel/restart WFL. | Birgit Raithmeier November 13, 2020 at 6:59 am Hello Ruthvik Chowdary, Thank you for your great instruction. I have a question regarding the "Withdraw from approval" function. This function is available in the Fiori in order to "pause" the work�ow and edit the PO again. But we cannot �nd this function in the SAP GUI (t- code ME23N). Do you know, if this function is also available in the SAP GUI and not only in Fiori? Many thanks in advance. Best regards, Birgit | Saranya S February 19, 2021 at 6:49 am Hello , Nice Document !! Like 0 Share Like 0 Share https://people.sap.com/birgitraithmeier https://people.sap.com/birgitraithmeier https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/saranya.giridhar https://people.sap.com/saranya.giridhar 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 31/45 In case of Flexible WF For PO release , is there any settings for the Change PO to trigger a Work�ow ? | Tom Käser February 19, 2021 at 7:56 am Hi Saranya, with release OP2020 a new customizing was implemented. SPRO -> MM -> Purchasing -> Purchase Order -> Flexible Work�ow for Purchase Orders -> Manage Conditions to Restart Flexible Work�ow What's new - Manage Work�ows for Purchase Orders Best regards Tom | Kishor Sarode February 20, 2021 at 12:11 pm Hi Ritwik, Nicely Explained, I want to Create fully custom FWF scenario in Tax and Revenue Management module, although I have created one custom scenario but not able to activate and trigger it. can you guide me or some documentation on customFWF. Thanks in advance, Regards, Kishor,, | Like 0 Share Like 1 Share Like 0 Share https://people.sap.com/tom_kaeser https://people.sap.com/tom_kaeser https://help.sap.com/doc/474a13c5e9964c849c3a14d6c04339b5/100/en-US/3a4593782b3448fbae9f097e68b0c5a5.html https://people.sap.com/kishorsarode https://people.sap.com/kishorsarode 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 32/45 Arif Imam March 15, 2021 at 3:00 pm Hi Ritwik, Very well explained document as well as the demo. Few query regarding the FWF 1. I would like to know whether we can set the approval sequence like the purchase Manager should release �rst and then the Finance Manager. 2. Is it possible to track who approved or rejected the purchase order? | Ruthvik Chowdary | Blog Post Author March 19, 2021 at 11:38 am Yes for both 1. the order you assign user id will be the sequence of approval 2. in PO there will be a tab called FWF in that we can check | Yannik Flohr April 28, 2021 at 8:43 am Hi Ruthvik, very nice explanation for technical rookies like me. My question is the following: Can I use �exible work�ows for condition contracts? Where can i activate and setting it up? As an example: A Condition Contract is created by a user and after saving a message should appear in managers inbox to reject or accept. Thank you for your time! Like 0 Share Like 0 Share https://people.sap.com/arifimam350 https://people.sap.com/arifimam350 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/yannikf. https://people.sap.com/yannikf. 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 33/45 Best regards from Germany! | Madalin Negrea June 4, 2021 at 7:37 am Hi all, I am facing a strange problem at one of PR Flexi WFL, which i cannot reproduce. S4 release 1909, PR �exible WFL on item level ... the problem is that randomly like in the last 3 months around 4 PR's got fully approved ( work�ow completed ) but the PR processing status was not updated - is still "In Release" instead of "Release completed", no errors in WFL, no dumps nothing. What can be the root cause ? did anyone experienced something similar ? any hints what should i check ? Thanks! | Ruthvik Chowdary | Blog Post Author June 10, 2021 at 5:44 am Hi Madalin Negrea i faced the same problem with PO due to system network or some back end even documents are approved it's got getting status updated, | Madalin Negrea June 10, 2021 at 5:50 am Hi Ruthvik Chowdary , Thanks for feedback | Martin Unger August 12, 2021 at 11:57 am Hi Madalin Negrea, Like 0 Share Like 0 Share Like 1 Share Like 0 Share https://people.sap.com/mnegrea https://people.sap.com/mnegrea https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/mnegrea https://people.sap.com/mnegrea https://people.sap.com/mnegrea https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/1_m_u https://people.sap.com/1_m_u https://people.sap.com/mnegrea 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 34/45 were you able to �nd the cause for the PR processing status not changing from "In Release" to "Release completed"? I am facing the same problem. And your blog comment seems to be the only entry on the internet so far mentioning this particular problem. Best regards Martin | Madalin Negrea November 3, 2021 at 3:39 pm Hi, Yes we implemented an snote don't remember right now which one | Martin Unger November 3, 2021 at 4:43 pm Thank you for your reply! I also found another reason for this problem: Technical WF user SAP_WFRT did not have the authorization to change the PR. It worked after adding a suited user role to SAP_WFRT. | Muthu Govindasamy June 6, 2021 at 9:51 am Hello Ruthvik IS outbox app available for onpremise ? Thank you Muthu Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/mnegrea https://people.sap.com/mnegrea https://people.sap.com/1_m_u https://people.sap.com/1_m_u https://people.sap.com/sapsuresh14 https://people.sap.com/sapsuresh14 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 35/45 | Ruthvik Chowdary | Blog Post Author June 10, 2021 at 5:45 am Yes its available Muthu Govindasamy | Muthu Govindasamy June 10, 2021 at 5:49 am thanks Rithvik i could not �nd it in �ori library can you share the �ori app id please for s4hana 2020 fs00 thanks Muthu | Ruthvik Chowdary | Blog Post Author June 10, 2021 at 6:20 am Add SAP_BR_MANAGER role this will only bring out box App in �ori | Muthu Govindasamy June 10, 2021 at 6:29 am i have approver role and having MY INBox but i could not see MY Outbox in 2020 OP | Like 0 Share Like 0 Share Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/sapsuresh14 https://people.sap.com/sapsuresh14 https://people.sap.com/sapsuresh14 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/sapsuresh14 https://people.sap.com/sapsuresh14 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 36/45 Ruthvik Chowdary | Blog Post Author June 14, 2021 at 5:51 am Add below 2 roles as well and check, because in 2020 FPS00 to FPS02 i can see in my system SAP_BR_EMPLOYEE SAP_BR_MANAGER | Muthu Govindasamy June 14, 2021 at 5:57 am thanks Ruthwik Please share the APP ID for outbox I am also having both roles but i am in FS00 | Ruthvik Chowdary | Blog Post Author June 17, 2021 at 11:03 am both Inbox and outbox are showing the same App ID strangely when I see in-app details | raghavendra Gowda June 23, 2021 at 2:23 pm Hi Ruthvik, How can we See all the Approvers Name irrespective of Release Status. Like for levels 1 level is approved and status will show as released with approver name, but Remaining two approvers name not able to see in PO Flexible work�ow tab | Ruthvik Chowdary | Blog Post Author July 6, 2021 at 5:17 am Like 0 Share Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/sapsuresh14 https://people.sap.com/sapsuresh14 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/raghavendrarag18 https://people.sap.com/raghavendrarag18 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 37/45 raghavendra Gowda At the moment in 2020 FPS02, we can see the completed level and current level of approval name only not more | Hanna Brecher July 27, 2021 at 6:43 pm Ruthvik, this is great. Very clear explanation. Thank you very much. Quick question - can additional work�ow conditions be added? Or are we limited only to those conditions that come with the work�ow? Thank you, Hanna | Ruthvik Chowdary | Blog Post Author August 4, 2021 at 5:42 am Thank you Hanna Brecher Yes we can have additional conditions as well | Sankar Dharmaraj September 14, 2021 at 2:30 am Hi Ruthvik, Very Nice, well explained blog !!! I have couple of questions 1. Can we use �exible work �ow and classic work�ow together if yes , how we can achieve this? 2. What is the use/purpose of step type - Automatic Release of Purchase order Thanks in advance for your support. Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/raghavendrarag18 https://people.sap.com/hanna.brecher https://people.sap.com/hanna.brecher https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/hanna.brecherhttps://people.sap.com/dsankar https://people.sap.com/dsankar 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 38/45 Regards, Sankar D | Ruthvik Chowdary | Blog Post Author September 14, 2021 at 5:49 am Hi Sankar Dharmaraj Thank you for sharing your comments. Yes, we can use both FWF & Classic but it can be used as Document type only NB can be FWF STO Document can be Classic but not both. Purpose type only determines whether it has to send to approval or approve it automatically | Duong Phan Thi October 22, 2021 at 11:00 am Hi Ruthvik, Thk you for your sharing, And I have a question that: if I use �exible WF and then can we see wf in this function? | Like 1 Share Like 0 Share Like 0 Share https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/dsankar https://people.sap.com/duongph.93 https://people.sap.com/duongph.93 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 39/45 Ruthvik Chowdary | Blog Post Author October 29, 2021 at 11:41 am Yes you can see | Nagy Farag November 27, 2021 at 7:43 am Hi Ruthvik Chowdary, After �nishing all con�guration for �exible work�ow ok and created po �ne there are message like this ( po 45xxxxxxxz is in approval , you can only display it , not edit it. So in this case what if I need to make some changes in this po ? Before / after Approval Thanks | Ruthvik Chowdary | Blog Post Author December 13, 2021 at 11:47 am Hi Nagy Farag Until you Approve the PO you cant make any changes to that particular PO | Sean Jorden November 29, 2021 at 7:45 pm Do you know of any way to transport changes to the steps de�ned? This is creating issues with Audit as changes are made directly in the environment. | Like 1 Share Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/2020_nagy https://people.sap.com/2020_nagy https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/2020_nagy https://people.sap.com/sean_jorden https://people.sap.com/sean_jorden 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 40/45 Tom Käser November 30, 2021 at 8:17 am There are di�erent ways to con�gure and transport work�ows to productive system (on premise) -> Depends on the release Pre-S/4HANA 2020 Con�guration directly on productive system Transport options were available but not reliable S/4HANA 2020 FPS01 Con�guration on D / Q System Transport via Fiori Apps Export Software Collection / Import Software Collection S/4HANA 2020 FPS02 Con�guration on D / Q System Transport via SM31 – View V_SWF_FLEX_SCACT (CTS Transport) | Ruthvik Chowdary | Blog Post Author December 13, 2021 at 11:54 am Hi Tom Käser As you mentioned above, So what Work�ows settings we maintain in Fiori App Manage Work�ow for Purchase order those settings will be moved to the P System? | Tom Käser December 13, 2021 at 12:54 pm Hi Ruthvik Chowdary Could you please state your question in more detail? You maintain the work�ow settings via corresponding �ori app on the D system and then transport (work�ow by work�ow) to Q and P system. Best regards Tom | Like 1 Share Like 0 Share Like 0 Share https://people.sap.com/tom_kaeser https://people.sap.com/tom_kaeser https://help.sap.com/viewer/9a281eac983f4f688d0deedc96b3c61c/202009.001/en-US/647ec99192b249659b4e6f00a27d925e.html https://help.sap.com/viewer/9a281eac983f4f688d0deedc96b3c61c/202009.002/en-US/647ec99192b249659b4e6f00a27d925e.html https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/tom_kaeser https://people.sap.com/tom_kaeser https://people.sap.com/tom_kaeser https://people.sap.com/ruthvik.chowdary2 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 41/45 Ruthvik Chowdary | Blog Post Author December 17, 2021 at 5:04 am Hi Tom Käser Yes I maintained settings in Manage Work�ow for Purchase order App and now those selection condition settings i need to move in SAP S/4HANA 2020/2021 how and in which way i can do it can you explain more detail | Tom Käser December 17, 2021 at 8:05 am Hi Ruthvik Chowdary , please have a look at the SAP Help link. Then scroll down to 'procedure' and follow the steps. Hope that helps! | Prasanth Kasturi February 21, 2022 at 8:38 am hi Ruthvik, Thank you for the blog. I created a �exible work�ow for a Stock transfer order(STO) but work�ow is not getting triggered. When I check the log for the events triggered after creating a PO, it is not triggering the class based event. Can you please help where we need to check the setting. | Ruthvik Chowdary | Blog Post Author February 22, 2022 at 11:56 am Hi Prasanth Kasturi you can go to PO and check the �exible work �ow tab to see the log of that STO PO you can understand why its not triggered | Like 0 Share Like 1 Share Like 0 Share Like 0 Share https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/tom_kaeser https://people.sap.com/tom_kaeser https://people.sap.com/tom_kaeser https://people.sap.com/ruthvik.chowdary2 https://help.sap.com/viewer/9a281eac983f4f688d0deedc96b3c61c/202009.latest/en-US/647ec99192b249659b4e6f00a27d925e.html https://people.sap.com/prasanth.kasturi https://people.sap.com/prasanth.kasturi https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/prasanth.kasturi 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 42/45 Prasanth Kasturi February 22, 2022 at 2:08 pm hi Ruthvik, Thank you for the response. the work�ow tab is empty and It says Work�ow instance not found. The work�ow is not getting triggered as Event is not getting triggered. I have posted a question also, please check the below link https://answers.sap.com/questions/13589353/�exible-work�ow-event-for-po-does-not- trigger.html?childToView=13589613 | Ashish Gaurav May 17, 2022 at 5:21 pm Hello Ruthvik and Team, We have con�gured Flexible work�ow on document type level no other speci�c conditions. Post PO creation , it's states work�ow skipped and there is auto email stating PO approved to outlook from an email id to user who created the PO but the sender email id is not at all linked to the PO BP Master or User pro�le SU01. On further checking the sender email id is totally a di�erent BP Master and has no linkage like partner function or all to the BP for which PO is created. Please let me know if you forsee where else we can check on this....and if any further details needed on the issue faced. Regards, Ashish Gaurav | Subhash Kumar June 21, 2022 at 1:10 pm Document is simply superb but i had few question if you can clearify. Like 0 Share Like 0 Share https://people.sap.com/prasanth.kasturi https://people.sap.com/prasanth.kasturi https://people.sap.com/ashish.gaurav.srivastava https://people.sap.com/ashish.gaurav.srivastava https://people.sap.com/0011745516 https://people.sap.com/0011745516 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 43/45 if we add multiple user in step 10 as explained by you which user will get WF 1st how we are going to control over that? And if we are using Net value as step criteria and PO is created in other currency will it be auto converted in currency set in manage work�ow step and PO Release strategy will trigger accordingly or we have to set condition of each currency separately. There seems all condition as And is there option to enter or conditon there? | Marmileth Olmos June 22, 2022 at 5:09 pm Hi Dear Ruthvik Chowdary Just a doubt , CanI activate FWF for GL Document type? Accounting Type + Cost Center? it is apply for this scenario? | Minh Tran Nguyen Ngoc June 28, 2022 at 6:10 am Dear Ruthvik Chowdary After release, PR/PO still can be change, so how to con�guration to prevent change after released ? Thanks. | Mario Mardones August 25, 2022 at 7:38 pm Dear Ruthvik, when I create my PO after customize the work�ow, an error message appears when I save: Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/maolmos https://people.sap.com/maolmos https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/kent_2804 https://people.sap.com/kent_2804 https://people.sap.com/ruthvik.chowdary2 https://people.sap.com/mario5874 https://people.sap.com/mario5874 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 44/45 An exception has raise Message class SY530. Would you please help me? Thanks | Luciano Klostermann January 31, 2023 at 4:54 pm Check SAP note 3021489 - Message SY530 "An exception was raised" occurs when creating purchase orders OB08 inform missing currency conversions. | Daniel Samir October 1, 2022 at 2:37 pm I couldn't �nd step type: Release of Purchase Requisition Item. Can any one help? | Like 0 Share Like 0 Share Like 0 Share https://people.sap.com/lucianoklos https://people.sap.com/lucianoklos https://people.sap.com/dsamir96 https://people.sap.com/dsamir96 6/21/23, 10:50 PM Flexible Workflow Steps | SAP Blogs https://blogs.sap.com/2019/12/26/flexible-workflow-steps/ 45/45 Find us on Privacy Terms of Use Legal Disclosure Copyright Trademark Cookie Preferences Newsletter Support Ruthvik Chowdary | Blog Post Author October 31, 2022 at 1:48 pm in Flexible Work �ow for PR in that begning only you need to select which type you need PR Release for header or PR release for line item | sanan afridi October 28, 2022 at 7:32 pm Hi - I activated Flexible work�ow for PR but now I need to restricts the Price and Qty �eld. Once the PR is approved so then no one can edit these two �elds. How to achieve this? 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