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www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 1 11616 Request for Quotation Process in SAP S/4 HANA 1909 Required Configurations Setup 1. Define Number Range SPRO > Material Management > Purchasing > Supplier Quotation Process > Define Number Range 2. Define Document Type for RFQ SPRO > Material Management > Purchasing > Supplier Quotation Process > Define Document Types for RFQ Here we are taking Standrad Document Type – RQ (Int. Sourcing Req) 3. Define Document Type for Supplier Quotation SPRO > Material Management > Purchasing > Supplier Quotation Process > Define Document Types for Supplier Quotation www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 2 11616 4. Perform Task Specific Customization SPRO > Material Management > Purchasing > Supplier Quotation Process > Perform Task Specific Customization for Workflow This step is to configure Automatic Worklow for RFQ and Supplier Quotation www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 3 11616 5. Automatic Release of RFQ SPRO > Material Management > Purchasing > Supplier Quotation Process > Fleixxble WOrklfow for Supplier Quotation Process > Manage Standard Settings This step is usally configured by SAP Basis Team www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 4 11616 End to End Process Fiori Applications used We can use this app to create requests for quotations (RFQs) in SAP S/4HANA. There are different processes that you can start from within the Manage RFQs app: • You send your created RFQs later to SAP Ariba Sourcing, where the bidders and suppliers can place their bids. After you have decided which bidder or supplier should receive the award, you send the awarded quotation back to SAP S/4HANA. A purchase order or a contract is created automatically in the background. You can display it within the Manage Purchase Orders app • To request only price and quantity information or shipping costs, you send these RFQs later to the Ariba Network, where the suppliers can create their bids. These bids are sent back to SAP S/4HANA, where you can award one of them. • You can also create price requests in SAP S/4HANA and send them directly to your supplier via e-mail or as a printed version by mail. You receive the quotations from your suppliers and then create the quotations in SAP S/4HANA manually www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 5 11616 Ext. Price Requests: RFQs for which pricing is extracted from external systems for example, SAP Ariba. Ext. Sourcing Requests: RFQs for which bidding, and awarding takes place externally. The RFQs that are created in SAP S/4HANA, and then sent to the SAP Ariba system where the bidding process takes place. The awarded quotations are then sent back to SAP S/4HANA. Int. Sourcing Requests: RFQs for which all the processes happen internally within SAP S/4HANA. Here select Int Sourcing Request for our Process Enter required details such as 1. Quotation Deadline 2. Purchasing Organization 3. Purchasing Group 4. Company Code www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 6 11616 Enter Item Details 1. Material 2. Requested Quantity 3. Plant 4. Delivery Date • You can use the Get Bidder Proposals button to check whether there are any suppliers for the selected materials and the selected purchasing organization. • The system proposes a list of suppliers that have delivered the required materials or services for the selected purchasing organization in the past. www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 7 11616 • Once the Bidders are added to the Quote click on Send for Approval • Approval Process for RFQ in S/4 HANA takes place through Flexible Workflow • Here I have setup Automatic Release of RFQ which will trigger the workflow automatically and release the RFQ www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 8 11616 • Once the RFQ is released we can Create Supplier Quotation via Manage RFQ app itself or we can use Manage Supplier Quotation App. www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 9 11616 • We can use this app to display all supplier quotations that you have received for different RFQs. Enter the following details • Quotation Submission date for each Suppliers • Net Price quoted by the Suppliers www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 10 11616 www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 11 11616 With this feature you can compare supplier quotations to find the best offer. You can do the following: • Display a list of all received supplier quotations for a specific RFQ • Get general information about the RFQ • Compare the target value of the RFQ with the lowest price received from the suppliers • Compare the received supplier quotations • Award the best quotation www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 12 11616 • When you navigate to the object page of a supplier quotation, you can choose the History button to view a change log of the supplier quotation. • The log popup displays information about the user who made a change, the date and time of the change, and the content of the change. • Follow on Documents like Purchase Order or Purchase Contract can be created automatically from Supplier Quotation App once the Best supplier is awarded www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 13 11616 www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 14 11616 We have 2 Analytical apps introduced for Request for Quotation process 1. Request For Quotations Type 2. Monitor RFQ Items www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 15 11616 www.TagSkills.com Contact: + 9 1 6 3 6 0 9 5 9 1 9 2 Page 16 11616 © Copyright TagSkills The copyright in this work is vested in TagSkills. Please note and abide by copyright laws. This presentation is for educational purposes only. All logos, photos and information etc., used in this Presentation are the property of TagSkills. Disclaimer: SAP AG is a German multinational software corporation based on Walldorf and we are not associated with SAP
