MM-INV-Initial Stock

Prévia do material em texto

PROJECT A-SURE 
User Training Manual 
 
 
MATERIAL MANAGEMENT 
GR FOR INITIAL ENTRY OF STOCK BALANCES 
 
 
 
 
 
 
 
CUSTOMER: PTCL 
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN 
 
 
 
Date: 17 November, 2007 
Author(s): Siemens Pakistan 
Name Signature Date 
 
 
   
 
  CONFIDENTIAL 
MM‐INV‐001.13   Initial Stock.doc/001  Page 2  Version 001 
 
Document Number 
Document Number Document Date 
MM-INV-001.13 Initial Stock.doc/001 17 November, 2007 
 
 
Version History 
Version Number Version Date Summary of Changes Ref: Minutes of Review 
01 / 001 17 November, 2007 NA NA 
 
 
 
 
   
 
  CONFIDENTIAL 
MM‐INV‐001.13   Initial Stock.doc/001  Page 3  Version 001 
 
TABLE OF CONTENTS 
1.  LEGEND ..................................................................................................................... 5 
2.  TRANSACTION MENU PATH ................................................................................... 6 
2.1.  REQUIRED USER INPUT ......................................................................................................... 6 
2.2.  SAP SCREEN SNAP .............................................................................................................. 6 
2.3.  DESCRIPTION ........................................................................................................................ 6 
3.  BUSINESS TRANSACTION, REFERENCE AND MOVEMENT TYPE .................... 7 
3.1.  REQUIRED USER INPUT ......................................................................................................... 7 
3.2.  SAP SCREEN SNAP .............................................................................................................. 7 
3.3.  DESCRIPTION ........................................................................................................................ 7 
4.  DOCUMENT HEADER ............................................................................................... 8 
4.1.  REQUIRED USER INPUT ......................................................................................................... 8 
4.2.  SAP SCREEN SNAP .............................................................................................................. 8 
4.3.  DESCRIPTION ........................................................................................................................ 8 
5.  MATERIAL ................................................................................................................ 10 
5.1.  REQUIRED USER INPUT ....................................................................................................... 10 
5.2.  SAP SCREEN SNAP ............................................................................................................ 10 
5.3.  DESCRIPTION ...................................................................................................................... 10 
6.  ITEM OK ................................................................................................................... 11 
6.1.  REQUIRED USER INPUT ....................................................................................................... 11 
6.2.  SAP SCREEN SNAP ............................................................................................................ 11 
6.3.  DESCRIPTION ...................................................................................................................... 11 
7.  ITEM DETAIL TAB - 'WHERE' ................................................................................. 12 
7.1.  REQUIRED USER INPUT ....................................................................................................... 12 
7.2.  SAP SCREEN SNAP ............................................................................................................ 12 
7.3.  DESCRIPTION ...................................................................................................................... 12 
   
 
  CONFIDENTIAL 
MM‐INV‐001.13   Initial Stock.doc/001  Page 4  Version 001 
 
8.  ITEM DETAIL TAB - 'QUANTITY' ........................................................................... 13 
8.1.  REQUIRED USER INPUT ....................................................................................................... 13 
8.2.  SAP SCREEN SNAP ............................................................................................................ 13 
8.3.  DESCRIPTION ...................................................................................................................... 13 
9.  CHECK DOCUMENT ............................................................................................... 14 
9.1.  REQUIRED USER INPUT ....................................................................................................... 14 
9.2.  SAP SCREEN SNAP ............................................................................................................ 14 
9.3.  DESCRIPTION ...................................................................................................................... 14 
10.  POST DOCUMENT ................................................................................................ 15 
10.1.  REQUIRED USER INPUT ..................................................................................................... 15 
10.2.  SAP SCREEN SNAP .......................................................................................................... 15 
10.3.  DESCRIPTION .................................................................................................................... 15 
 
 
   
 
  CONFIDENTIAL 
MM‐INV‐001.13   Initial Stock.doc/001  Page 5  Version 001 
 
1. Legend 
 
 
ICONS EXPLANATION 
 Create (F5) 
 Change (F6) 
 Display (F7) 
 Copy (Shift+F9) 
 Delimit (Shift+F1) 
 Delete (Shift+F2) 
 Overview (Shift+F8) 
 Cancel (F12) 
 Save (Ctrl+S) 
 Back (F3) 
 Exit (Shift+F3) 
 Cancel screen (F12) 
EXAMPLES EXPLANATION 
 
The field is mandatory - it must be filled in order to proceed 
   
 
  CONFIDENTIAL 
MM‐INV‐001.13   Initial Stock.doc/001  Page 6  Version 001 
 
 
 
2. Transaction Menu Path 
2.1. Required User Input 
Access Transaction MIGO 
 
2.2. SAP Screen Snap 
 
 
2.3. Description 
  
To Post Goods Receipt for Initial Entry of Stock Balances you should use Transaction MIGO from 
following path: 
 
Logistics --> Materials Management --> Inventory Management --> Goods Movement --> Goods 
Movement (MIGO) 
 
Alternatively, you can directly access the transaction by typing t-code in command filed: MIGO 
   
 
  CONFIDENTIAL 
MM‐INV‐001.13   Initial Stock.doc/001  Page 7  Version 001 
 
 
 
3. Business Transaction, Reference and Movement Type 
3.1. Required User Input 
Select from drop down list: 
Business Transaction: Goods Receipt 
Reference: Other 
Movement type: 561 (receipt without PO) 
 
3.2. SAP Screen Snap 
 
 
3.3. Description 
  
Initial entry of Stock balances is used to migrate the inventory balances from legacy to SAP. 
To post the Goods Receipt of initial stock balances, you need to select the appropriate combination of 
Business Transaction, Reference and Movement Type. 
 
There is a special movement type used for this purpose, 561(Receipt w/o PO) 
   
 
  CONFIDENTIAL 
MM‐INV‐001.13   Initial Stock.doc/001  Page 8  Version 001 
 
 
 
4. Document Header 
4.1. Required User Input 
Review following fields: 
- Document Date 
- Posting Date 
Maintain some meaningful text in the field: 'Doc. Header Text' 
 
4.2. SAP Screen Snap 
 
 
4.3. Description 
  
You need to make sure proper entriesin the following fields: 
 
Document date - The date on which the document is being posted 
Posting date - The date on which account balances / accounting entries should be posted 
 
Sometimes a back date posting is also required to reflect the balances on a specific date / period. 
 
Doc. Header Text - This field is used to record any meaningful text that can be used to identify the 
   
 
  CONFIDENTIAL 
MM‐INV‐001.13   Initial Stock.doc/001  Page 9  Version 001 
 
purpose of posting this document in reports and list displays. 
   
 
  CONFIDENTIAL 
MM‐INV‐001.13   Initial Stock.doc/001  Page 10  Version 001 
 
 
 
5. Material 
5.1. Required User Input 
Enter Material Code and then press Enter. 
 
5.2. SAP Screen Snap 
 
 
5.3. Description 
  
Enter the code of Material for which the stock balances are to be posted. 
   
 
  CONFIDENTIAL 
MM‐INV‐001.13   Initial Stock.doc/001  Page 11  Version 001 
 
 
 
6. Item OK 
6.1. Required User Input 
Set 'Item OK' indicator. 
 
6.2. SAP Screen Snap 
 
 
6.3. Description 
  
Set 'Item OK' indicator to include this item in the document posting. 
   
 
  CONFIDENTIAL 
MM‐INV‐001.13   Initial Stock.doc/001  Page 12  Version 001 
 
 
 
7. Item detail tab - 'Where' 
7.1. Required User Input 
Maintain field: 'Plant' 
Maintain field 'Storage Location' 
 
7.2. SAP Screen Snap 
 
 
7.3. Description 
  
Under item detail tab - 'Where', you need to specify the Plant code and Storage Location code of the 
location / depot where the stock balances are to be reflected in SAP system. 
   
 
  CONFIDENTIAL 
MM‐INV‐001.13   Initial Stock.doc/001  Page 13  Version 001 
 
 
 
8. Item detail tab - 'Quantity' 
8.1. Required User Input 
Enter Quantity to be received. 
Enter Total Value of Quantity being received in field 'Ext amount in Local Currency' 
 
8.2. SAP Screen Snap 
 
 
8.3. Description 
  
Enter the quantity of material stock that is to be received and the total value of the quantity being 
received. 
   
 
  CONFIDENTIAL 
MM‐INV‐001.13   Initial Stock.doc/001  Page 14  Version 001 
 
 
 
9. Check Document 
9.1. Required User Input 
Click on 'Check' button" 
 
9.2. SAP Screen Snap 
 
 
9.3. Description 
  
Check the document before posting in order to identify any warnings / errors / inconsistencies in the 
document being posted. 
   
 
  CONFIDENTIAL 
MM‐INV‐001.13   Initial Stock.doc/001  Page 15  Version 001 
 
 
 
10. Post document 
10.1. Required User Input 
Click on 'Post' button. 
 
10.2. SAP Screen Snap 
 
 
10.3. Description 
  
Click on Post button to save / post the document. Posting will generate a Material document and 
accounting Document. The material document number will be displayed on message line at the time of 
document posting.