MM-INV-PO STO

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PROJECT A-SURE 
User Training Manual 
 
 
MATERIAL MANAGEMENT 
STOCK TRANSPORT ORDER (PO STO) 
 
 
 
 
 
 
 
CUSTOMER: PTCL 
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN 
 
 
 
Date: 17 November, 2007 
Author(s): Siemens Pakistan 
Name Signature Date 
 
 
   
 
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Document Number 
Document Number Document Date 
MM-INV-003.02 PO STO.doc/001 17 November, 2007 
 
 
Version History 
Version Number Version Date Summary of Changes Ref: Minutes of Review 
01 / 001 17 November, 2007 NA NA 
 
 
 
 
   
 
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TABLE OF CONTENTS 
1.  LEGEND ..................................................................................................................... 6 
2.  TRANSACTION MENU PATH ................................................................................... 7 
2.1.  REQUIRED USER INPUT ......................................................................................................... 7 
2.2.  SAP SCREEN SNAP .............................................................................................................. 7 
2.3.  DESCRIPTION ........................................................................................................................ 7 
3.  SELECT DOCUMENT TYPE ..................................................................................... 8 
3.1.  REQUIRED USER INPUT ......................................................................................................... 8 
3.2.  SAP SCREEN SNAP .............................................................................................................. 8 
3.3.  DESCRIPTION ........................................................................................................................ 8 
4.  DOCUMENT OVERVIEW WINDOW .......................................................................... 9 
4.1.  REQUIRED USER INPUT ......................................................................................................... 9 
4.2.  SAP SCREEN SNAP .............................................................................................................. 9 
4.3.  DESCRIPTION ........................................................................................................................ 9 
5.  SELECTION VARIANT - PURCHASE REQUISITION ............................................ 10 
5.1.  REQUIRED USER INPUT ....................................................................................................... 10 
5.2.  SAP SCREEN SNAP ............................................................................................................ 10 
5.3.  DESCRIPTION ...................................................................................................................... 10 
6.  PURCHASE REQUISITION SEARCH SCREEN ..................................................... 11 
6.1.  REQUIRED USER INPUT ....................................................................................................... 11 
6.2.  SAP SCREEN SNAP ............................................................................................................ 11 
6.3.  DESCRIPTION ...................................................................................................................... 11 
7.  ITEM CATEGORY 7 FOR STOCK TRANSFER ...................................................... 12 
7.1.  REQUIRED USER INPUT ....................................................................................................... 12 
7.2.  SAP SCREEN SNAP ............................................................................................................ 12 
7.3.  DESCRIPTION ...................................................................................................................... 12 
   
 
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8.  SEARCH RESULT - LIST OF PR ............................................................................ 13 
8.1.  REQUIRED USER INPUT ....................................................................................................... 13 
8.2.  SAP SCREEN SNAP ............................................................................................................ 13 
8.3.  DESCRIPTION ...................................................................................................................... 13 
9.  DOCUMENT OVERVIEW OFF ................................................................................ 14 
9.1.  REQUIRED USER INPUT ....................................................................................................... 14 
9.2.  SAP SCREEN SNAP ............................................................................................................ 14 
9.3.  DESCRIPTION ...................................................................................................................... 14 
10.  PURCHASING GROUP.......................................................................................... 15 
10.1.  REQUIRED USER INPUT ..................................................................................................... 15 
10.2.  SAP SCREEN SNAP .......................................................................................................... 15 
10.3.  DESCRIPTION .................................................................................................................... 15 
11.  CHECK ................................................................................................................... 16 
11.1.  REQUIRED USER INPUT ..................................................................................................... 16 
11.2.  SAP SCREEN SNAP .......................................................................................................... 16 
11.3.  DESCRIPTION .................................................................................................................... 16 
12.  REVIEW MESSAGES ............................................................................................ 17 
12.1.  REQUIRED USER INPUT ..................................................................................................... 17 
12.2.  SAP SCREEN SNAP .......................................................................................................... 17 
12.3.  DESCRIPTION .................................................................................................................... 17 
13.  SAVE ...................................................................................................................... 18 
13.1.  REQUIRED USER INPUT ..................................................................................................... 18 
13.2.  SAP SCREEN SNAP .......................................................................................................... 18 
13.3.  DESCRIPTION .................................................................................................................... 18 
14.  SAVE / EDIT / CANCEL ......................................................................................... 19 
14.1.  REQUIRED USER INPUT ..................................................................................................... 19 
14.2.  SAP SCREEN SNAP .......................................................................................................... 19 
14.3.  DESCRIPTION .................................................................................................................... 19 
   
 
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15.  DOCUMET NUMBER .............................................................................................20 
15.1.  REQUIRED USER INPUT ..................................................................................................... 20 
15.2.  SAP SCREEN SNAP .......................................................................................................... 20 
15.3.  DESCRIPTION .................................................................................................................... 20 
 
 
   
 
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1. Legend 
 
 
ICONS EXPLANATION 
 Create (F5) 
 Change (F6) 
 Display (F7) 
 Copy (Shift+F9) 
 Delimit (Shift+F1) 
 Delete (Shift+F2) 
 Overview (Shift+F8) 
 Cancel (F12) 
 Save (Ctrl+S) 
 Back (F3) 
 Exit (Shift+F3) 
 Cancel screen (F12) 
EXAMPLES EXPLANATION 
 
The field is mandatory - it must be filled in order to proceed 
   
 
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2. Transaction Menu Path 
2.1. Required User Input 
Double click on Transaction ME21N - Vendor/Supplying Plant Known 
 
2.2. SAP Screen Snap 
 
 
2.3. Description 
  
The PO STO is created from the same screen which is used for the creation of Vendor PO. To access the 
transaction screen you can use the following path: 
 
Logistics --> Materials Management --> Purchasing --> Purcase Order --> Create --> ME21N - 
Vendor/Supplying Plant Known 
 
Alternatively, you can type in the transaction code ME21N directly in the command field. 
   
 
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3. Select Document Type 
3.1. Required User Input 
Select document type ZP00 from drop down. 
 
3.2. SAP Screen Snap 
 
 
3.3. Description 
  
There is a special document type for the Stock Transport Order. Please select ZP00 from the drop down 
list of document types and press enter. 
   
 
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4. Document Overview Window 
4.1. Required User Input 
Click on "Button". 
 
4.2. SAP Screen Snap 
 
 
4.3. Description 
  
To search for your reference document i.e. Purchase requisition in this case, you can take help of the 
Document Overview Window. Click on Document Overview On button to open it. 
   
 
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5. Selection Variant - Purchase Requisition 
5.1. Required User Input 
Choose Purchase Requisition from selection variant list 
 
5.2. SAP Screen Snap 
 
 
5.3. Description 
  
You can take help of the selection variant to specify that what type of document you are searching for. 
There are a number of options avialable in Selection Variant list. Click on Selection variant button to 
display the list. 
   
 
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6. Purchase Requisition Search Screen 
6.1. Required User Input 
Call item category drop down list. 
 
6.2. SAP Screen Snap 
 
 
6.3. Description 
  
This will take you to a search screen from where you can easily search your Purchase requisition by 
providing some key parameters. In this case you will use the Item category field. Select Item category for 
Stock Transfers from the drop down list. 
   
 
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7. Item Category 7 for Stock Transfer 
7.1. Required User Input 
Select item category 7 - Stock Transfer 
Execute the search 
 
7.2. SAP Screen Snap 
 
 
7.3. Description 
  
Select Item category 7 for stock transfers and execut by pressing F8 key or clicking on Execute button. 
(clock symbol) 
   
 
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8. Search Result - List of PR 
8.1. Required User Input 
Select document 
Click on Adopt button 
 
8.2. SAP Screen Snap 
 
 
8.3. Description 
  
The search will result by providing the list of all valid purchase requisition that satisfy the search criteria. 
Select the document and click on adopt button to copy the contents of PR into PO screen. 
   
 
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9. Document Overview Off 
9.1. Required User Input 
Click on 'Document Overview Off' button to close. 
 
9.2. SAP Screen Snap 
 
 
9.3. Description 
  
As you adopt your purchase requisition, it will copy all the contents into PO. Now you can close the 
document overview window by clicking on Document Overview Off switch. 
   
 
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10. Purchasing Group 
10.1. Required User Input 
Enter Purchasing group by selecting from drop down list. 
 
10.2. SAP Screen Snap 
 
 
10.3. Description 
  
Enter the purchasing group which is responsible for the stock transport activity 
   
 
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11. Check 
11.1. Required User Input 
Click on "Check" button 
 
11.2. SAP Screen Snap 
 
 
11.3. Description 
  
Check the completeness of your document and verification of data provided in fields by using the standard 
Check button in the application toolbar. 
   
 
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12. Review Messages 
12.1. Required User Input 
Review generated messages 
 
12.2. SAP Screen Snap 
 
 
12.3. Description 
  
Certain warning messages are generated as a result of check. You should carefully read each message 
to ensure that correct data has been provided in the fields.You can continue by pressing enter. However, 
in case of error, you can not proceed without rectifying the error in document. 
 
 
   
 
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13. Save 
13.1. Required User Input 
Save the document. 
 
13.2. SAP Screen Snap 
 
 
13.3. Description 
  
Save your document by clicking on save button in SAP toolbar. While saving, system will generate a 10 
digit numric docment number by which document shall be identified in all furture transactions. 
   
 
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14. Save / Edit / Cancel 
14.1. Required User Input 
Select Save 
 
14.2. SAP Screen Snap 
 
 
14.3. Description 
  
System asks once before saving the document whether to Save, Edit or Cancel. 
   
 
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15. Documet Number 
15.1. Required User Input 
Click where shown. 
 
15.2. SAP Screen Snap 
 
 
15.3. Description 
  
Document Number is generated as the document is saved