MM-PUR-Imports PO

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PROJECT A-SURE 
User Training Manual 
 
 
MATERIAL MANAGEMENT 
CREATION OF IMPORTS PURCHASE ORDER (MAINTAINING 
DELIVERY COST PROVISIONS) 
 
 
 
 
 
 
 
CUSTOMER: PTCL 
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN 
 
 
 
Date: 17 November, 2007 
Author(s): Siemens Pakistan 
Name Signature Date 
 
 
   
 
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Document Number 
Document Number Document Date 
MM-PUR-008.05 Imports PO.doc/001 17 November, 2007 
 
 
Version History 
Version Number Version Date Summary of Changes Ref: Minutes of Review 
01 / 001 17 November, 2007 NA NA 
 
 
 
 
   
 
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TABLE OF CONTENTS 
1.  LEGEND ..................................................................................................................... 5 
2.  TRANSACTION MENU PATH ................................................................................... 6 
2.1.  REQUIRED USER INPUT ......................................................................................................... 6 
2.2.  SAP SCREEN SNAP .............................................................................................................. 6 
2.3.  DESCRIPTION ........................................................................................................................ 6 
3.  DOCUMENT TYPE ..................................................................................................... 7 
3.1.  REQUIRED USER INPUT ......................................................................................................... 7 
3.2.  SAP SCREEN SNAP .............................................................................................................. 7 
3.3.  DESCRIPTION ........................................................................................................................ 7 
4.  ORG. DATA ................................................................................................................ 8 
4.1.  REQUIRED USER INPUT ......................................................................................................... 8 
4.2.  SAP SCREEN SNAP .............................................................................................................. 8 
4.3.  DESCRIPTION ........................................................................................................................ 8 
5.  DOCUMENT CURRENCY .......................................................................................... 9 
5.1.  REQUIRED USER INPUT ......................................................................................................... 9 
5.2.  SAP SCREEN SNAP .............................................................................................................. 9 
5.3.  DESCRIPTION ........................................................................................................................ 9 
6.  MAINTAIN ITEMS .................................................................................................... 10 
6.1.  REQUIRED USER INPUT ....................................................................................................... 10 
6.2.  SAP SCREEN SNAP ............................................................................................................ 10 
6.3.  DESCRIPTION ...................................................................................................................... 10 
7.  INCOTERMS............................................................................................................. 11 
7.1.  REQUIRED USER INPUT ....................................................................................................... 11 
7.2.  SAP SCREEN SNAP ............................................................................................................ 11 
7.3.  DESCRIPTION ...................................................................................................................... 11 
   
 
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8.  MAINTAIN DELIVERY COST PROVISIONS - ITEM 1 ............................................ 12 
8.1.  REQUIRED USER INPUT ....................................................................................................... 12 
8.2.  SAP SCREEN SNAP ............................................................................................................ 12 
8.3.  DESCRIPTION ...................................................................................................................... 12 
9.  MAINTAIN DELIVERY COST PROVISIONS - ITEM 2 ............................................ 13 
9.1.  REQUIRED USER INPUT ....................................................................................................... 13 
9.2.  SAP SCREEN SNAP ............................................................................................................ 13 
9.3.  DESCRIPTION ...................................................................................................................... 13 
10.  CHECK DOCUMENT ............................................................................................. 14 
10.1.  REQUIRED USER INPUT ..................................................................................................... 14 
10.2.  SAP SCREEN SNAP .......................................................................................................... 14 
10.3.  DESCRIPTION .................................................................................................................... 14 
11.  REVIEW SYSTEM MESSAGES ............................................................................ 15 
11.1.  REQUIRED USER INPUT ..................................................................................................... 15 
11.2.  SAP SCREEN SNAP .......................................................................................................... 15 
11.3.  DESCRIPTION .................................................................................................................... 15 
12.  SAVE DOCUMENT ................................................................................................ 16 
12.1.  REQUIRED USER INPUT ..................................................................................................... 16 
12.2.  SAP SCREEN SNAP .......................................................................................................... 16 
12.3.  DESCRIPTION .................................................................................................................... 16 
13.  CONFIRM SAVE .................................................................................................... 17 
13.1.  REQUIRED USER INPUT ..................................................................................................... 17 
13.2.  SAP SCREEN SNAP .......................................................................................................... 17 
13.3.  DESCRIPTION .................................................................................................................... 17 
14.  DOCUMENT SAVED & NO. GENERATED ........................................................... 18 
14.1.  REQUIRED USER INPUT ..................................................................................................... 18 
14.2.  SAP SCREEN SNAP .......................................................................................................... 18 
14.3.  DESCRIPTION .................................................................................................................... 18 
   
 
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1. Legend 
 
 
ICONS EXPLANATION 
 Create (F5) 
 Change (F6) 
 Display (F7) 
 Copy (Shift+F9) 
 Delimit (Shift+F1) 
 Delete (Shift+F2) 
 Overview (Shift+F8) 
 Cancel (F12) 
 Save (Ctrl+S) 
 Back (F3) 
 Exit (Shift+F3) 
 Cancel screen (F12) 
EXAMPLES EXPLANATION 
 
The field is mandatory - it must be filled in order to proceed 
   
 
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2. Transaction Menu Path 
2.1. Required User Input 
Access the transaction ME21N - Vendor / Supplying Plant Known 
 
2.2. SAP Screen Snap 
 
 
2.3. Description 
  
Logistics --> Materials Management --> Purchasing Purchase Order --> Create --> Vendor/Supplying 
plant Known 
 
Alternatively, you can use transaction code ME21N directly from the command field. 
   
 
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3. Document Type 
3.1. Required User Input 
Select Po documenttype from drop down list 
 
3.2. SAP Screen Snap 
 
 
3.3. Description 
  
Select the appropriate document type for Creation of Imports PO. For PTCL a separate document tpe for 
each purchasing function has been defined specifically for Imports. You can select the PO type respective 
to your department (with description ending with imp) 
   
 
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4. Org. Data 
4.1. Required User Input 
Enter Purchasing Organization 
Enter Purchasing Group 
 
4.2. SAP Screen Snap 
 
 
4.3. Description 
  
Maintain Org. Data in PO document header which is a mandatory requirement. 
   
 
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5. Document Currency 
5.1. Required User Input 
Maintain Document Currency 
 
5.2. SAP Screen Snap 
 
 
5.3. Description 
  
The document currency is defaulted by the Vendor Master data. However, you can change the currency in 
the Document header tab 'Delivery/Invoice'. System picks up the exchange rate which is defined in the 
system. 
 
The currency is applicable to all items in PO. 
 
Caution: Enter / Change the currency before entering the items in PO 
   
 
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6. Maintain Items 
6.1. Required User Input 
Maintain items to be procured 
 
6.2. SAP Screen Snap 
 
 
6.3. Description 
  
Enetr the Item codes for materials to be procured. However, in case of non stock items, you can define 
the short text description only as no material master record exists for non stock items. Also, in case of 
Non stock items, you will have to specify the account assignment category. for details please see the 
related documentation. 
   
 
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7. Incoterms 
7.1. Required User Input 
Maintain Incoterms 
 
7.2. SAP Screen Snap 
 
 
7.3. Description 
  
Incoterms are used to specify the type of shippments. There is a complete list of standard incoterms 
available in SAP. You can select the desired one from the drop down list. 
   
 
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8. Maintain Delivery Cost Provisions - Item 1 
8.1. Required User Input 
Maintain Delivery cost Provisions for all cost componenets of Item No.1. 
 
8.2. SAP Screen Snap 
 
 
8.3. Description 
  
Planned delivery cost provisions, as an estimated percentage of C&F value are maintained in Purchase 
order so that the estimated landed cost can be evaluated. 
 
Further, at the time of Goods Receipt (if actual cost from Invoice) could not be captured (due to late arrival 
of invoice of certain delivery expenses) the provisional cost could be loaded in the material landed cost. 
The cost variance is adjusted later as a period expense or debit/credit to material. 
 
Planned Delivery cost can be maintained for each item at Item Level as well as at Header level. 
 
Separate delivery cost components are mapped as PO conditions, which can be updated as required. 
   
 
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9. Maintain Delivery Cost Provisions - Item 2 
9.1. Required User Input 
Maintain Delivery cost Provisions for all cost componenets of Item No.2. 
 
9.2. SAP Screen Snap 
 
 
9.3. Description 
  
If you want to maintain separate provisions for each line item you can do so by maintaining the conditions 
at item level. To switch from one item to another, use the arrows as shown. 
   
 
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10. Check Document 
10.1. Required User Input 
Click on 'Check' button. 
 
10.2. SAP Screen Snap 
 
 
10.3. Description 
  
To ensure the correctness of document, check it befoe saving. 
   
 
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11. Review system messages 
11.1. Required User Input 
Review System messages and take appropriate action 
 
11.2. SAP Screen Snap 
 
 
11.3. Description 
  
System Messages are generated as the document is checked, read the messages carefully for all warning 
/ information. However, you can still continue posting your document as warning messages do not halt the 
document posting. 
   
 
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12. Save Document 
12.1. Required User Input 
Click 'Save' button 
 
12.2. SAP Screen Snap 
 
 
12.3. Description 
  
Save document to record your entries. 
   
 
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13. Confirm Save 
13.1. Required User Input 
Click 'Save' to Continue Or 
Edit / Cancel if required 
 
 
13.2. SAP Screen Snap 
 
 
13.3. Description 
  
Confirmation is asked by the system if the document is saved inspite of the warning messages generated 
by the system during document check. 
   
 
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14. Document Saved & no. generated 
14.1. Required User Input 
Note document number. 
 
14.2. SAP Screen Snap 
 
 
14.3. Description 
  
As the document is saved a 10 digit document number is generated to uniquely identify the saved 
document.