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If you want the Microsoft 365 applications integrated with SharePoint, you should choose Office 365 E3.
This article gives you an idea of the additional capabilities SharePoint has (https://openstax.org/r/
78SharePtVersion) and how users can benefit from versioning.
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https://openstax.org/r/78SharePtVersion
https://openstax.org/r/78SharePtVersion
Chapter Review
Key Terms
action bar toolbar, located beneath the menus, that contains the more frequently used tools in Docs
alignment justification of text on the left, right, or both when formatting a document
comments digital margin notes that collaborators can create, reply to, resolve, or delete
Editor virtual editing tool that reviews several aspects of your document’s writing, and can be set for
different styles
Explore command unique feature in the Google suite of programs that uses machine learning to offer
suggestions and predict what information you might need as you are creating files
heading key term or phrase that describes the content in a section of the document; can be used to generate
the table of contents
landscape horizontal orientation of a page so that it is wider than it is tall
line spacing spacing between lines of text in a document
margin edges of the document page that are left blank
Navigation pane Word feature that lets users view documents as thumbnail pages or outlines, or to search
for specific text within a document
portrait vertical orientation of a page so that it is taller than it is wide
proofreading process of checking a document for spelling and grammar mistakes
sans serif type of font that does not have short lines at the end of each part of a letter; considered easier to
read in large blocks of text
section partition of a document used to apply different formatting to different sections of text
serif type of font that has short lines or embellishments on the ends of the parts of each letter
style tool in Microsoft Office that is used in conjunction with the Themes tool; it lets the user customize a
theme’s color, font, and font size
Suggesting mode Google Docs’s version of the Track Changes tool in Word; it records the changes made by
collaborators on a document
text wrapping feature in Word that allows the user to insert an image or object, and have the text wrap
around it in the way that the user decides
Theme tool that lets the user change the color scheme of an entire document
Track Changes feature in Word that records what changes different users make to a document, allowing a
group of people to collaborate in writing and editing the same document
version restore feature in cloud server services like Google Drive and OneDrive that allows the user to
restore previous versions of their document
versioning technology where programs store multiple iterations of files until they are approved and saved
watermark text or image that is placed on the background of pages
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Summary
3.1 Navigating Microsoft Word
• Word’s functions and features are located in customizable tabs at the top of the user interface. The most
frequently used tabs include Home (to set document styles), Insert (to insert graphics or other elements),
Layout (to adjust margins and page settings), Review (to use comments and track change), and View (to
adjust how you see a document).
• The Navigation pane is a sidebar that allows the users to view the document in various ways. It gives the
option to see an outline of the document, see thumbnails of the pages, and lets users find and replace
text.
3.2 Formatting Document Layout in Microsoft Word
• Document formatting includes page setup configurations, such as paper size, page margins, orientation,
and the use of columns or sections.
• Section breaks allow different formatting to be applied to different sections of a document.
3.3 Formatting Document Content in Microsoft Word
• Options for formatting font types, sizes, and styles are on the Home tab. Using appropriate document
formatting helps make business documents more readable.
• The Layout tab is used for modifying paragraph styles in a document.
• Headings are a good tool for organizing your document, can be viewed in the Navigation pane, and can be
used to make a table of contents.
• When arranging objects such as images, graphs, charts, or tables around your text, use text wrapping
settings that optimize the purpose of the graphic.
3.4 Collaborative Editing and Reviewing in Microsoft Word
• The Review tab includes proofing tools like spelling and grammar check, commenting, Track Changes, and
document protection.
• The Editor tool conducts deep grammar and style checks on your document.
3.5 Document Design
• Themes are color and design schemes that autoformat document styles. The user can modify the theme
to their liking by modifying the styles.
• You can use the Page Background command group tools to make large changes to your whole document,
such as changing the background of your page and applying a watermark. These are options are found on
the Design tab.
3.6 Navigating Google Docs
• Docs has a menu protocol similar to other word processing applications, including File, Edit, View, Insert,
Format, and Tools menus. The commands in each menu have similarities to the ones in Word, but Docs
also offers unique features and abilities, such as the Explore command. Docs also features the action bar,
which contains some of the more frequently used tools in Docs.
• In order to create a new Doc, you must log in to your account and access Drive.
3.7 Formatting Layout and Content in Google Docs
• All document formatting in Docs is done by using the action bar or the Format menu. The functionality of
the formatting tools is similar to Word, although where the formatting tools are located can be a bit
different.
• Docs offers section breaks that enable the user to differentiate the formatting from one part of the
document to the next.
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• Page setup is located in the File menu and is part of document formatting, too. The configuration options
are minimalistic in nature, which makes Docs very user-friendly.
3.8 Collaborative Editing and Reviewing in Google Docs
• The Tools menu in Docs contains many of the same functions and features as the Tools menu in Word. The
Suggesting mode in Docs allows for users to work on one document simultaneously.
3.9 Versions and Version History
• Both Docs and Word have versioning capabilities that can save and restore previous versions of your
document. Docs frequently autosaves your document, capturing minute-by-minute changes. These
versions can be accessed, named, copied, and restored, which gives the user much flexibility when it
comes to keeping track of different versions.
• Word versioning only occurs if you keep your document stored on one of its cloud services like OneDrive
or SharePoint. It contains many of the same features as Docs versioning.
Review Questions
1. Which tab in the ribbon is the default tab that displays when you open a document file?
a. the Insert tab
b. the View tab
c. the Layout tab
d. the Home tab
2. What is one function of the Navigation pane?
a. It helps the user locate web pages.
b. It helps the user access help files.
c. It helps the user find a specific word or phrase in their document.
d. It helps the user find synonyms.
3. What is the purpose of the Page Setup command group?
a. It is used to set page margins and the page size.
b. It is used to wrap text and align text.
c. It is used to insert object and pictures.
d. It is used to insert WordArt or a signature line.
4. Where is the command for putting a section break located?
a. on the Layout tab, in the Breaks drop-down menu
b. on the Insert tab, in the Page Break drop-down menu
c. on the Insert tab, in the Text Box drop-down menu
d. on the Layout tab, in the Column drop-down menu
5. What is the difference between indenting a paragraph andaligning it?
a. aligning a paragraph will center or position it left or right, whereas increasing the indent will add
space in that selection
b. increasing the indent will center and indent left or right, whereas aligning will add a tab space in that
selection
c. aligning a paragraph can increase the indent when you place it in the center or left or right
d. indenting a paragraph can increase the alignment when you place it in the center or left or right
6. What is the default text wrapping when inserting a picture or an object?
a. behind the text, at the point where the cursor is located
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b. in front of the text, at the point where the cursor is located
c. in line with the text, at the point where the cursor is located
d. square around the text
7. What can Track Changes do?
a. see who made what changes to a document
b. add comments to changes made
c. search for changes to specific words
d. use Smart Lookup to select text in a document
8. Where are the two places the Editor tool is located?
a. on the Insert tab and on the View tab
b. on the Review tab and on the References tab
c. on the Home tab and on the Review tab
d. on the Home tab and on the Design tab
9. A ________ is a cohesive set of fonts, colors, and line spacing that can be applied to an entire document.
a. style
b. watermark
c. theme
d. template
10. What is the main use of a watermark?
a. to add a text or an image behind the body text of all pages
b. to insert an image on top of the header on all papers
c. to apply different font formatting throughout the document
d. to delete the page background on every page
11. Word count is found in which menu in Docs?
a. Edit
b. File
c. Tools
d. Format
12. What do you need to do first before creating a new Doc?
a. Create a template.
b. Click the New plus sign.
c. Go to the File menu.
d. Log in to Drive.
13. How does the user apply a new font to an entire paragraph in Docs?
a. Select all of the text, then either go to the Format menu or to the action bar to select a font type from
the combo box.
b. Place your cursor anywhere in the paragraph and choose the new font from the action bar.
c. Navigate to the Format menu and select a new font.
d. Select the entire paragraph and choose the font type from the Edit menu.
14. Where is the option to view section breaks in a Doc?
a. on the action bar
b. in the View menu
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	Chapter 3 Creating and Working in Documents
	Chapter Review