Workplace_Software_and_Skills_-_WEB_IlfJtcP-83

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c. Add your first question.
d. Customize the theme.
15. What does embedding the form on a website do?
a. displays the form directly on the home page of the website so that respondents can enter in their
answers
b. ensures that you reach the greatest number of respondents to fill out your form
c. gives you the .html code so that you are able to insert the form link on the company website
d. links the company website in the title of the form
16. How do you check to see who has access and what kind of access to a Google file?
a. Select the comment button at the top-right corner of your document.
b. Go to the View menu.
c. Examine the file’s version history.
d. Choose the Share button.
17. How do you open the comment history sidebar?
a. Select the comment button at the top-right corner of your document.
b. Go to Google Drive and right-click your document to see its version history.
c. Navigate to your document’s File menu and then toggle Suggesting mode.
d. Go to the Insert menu and then choose the Comment command.
18. What does the command Publish to the web do?
a. creates a link for you to email to respondents through the internet
b. allows you to link or embed the document as a web page
c. publishes the document information to social media sites
d. sends the file to Google Docs templates online
Practice Exercises
19. Design an invoice for the sales of screen panels using a Microsoft template. The client wants 25 LEDs with
64” screens, 99 LCDs with 55” screens, and 15 QLEDs with 75” screens. Use the following information:
Client: Doe’s Electronics
Client Address: 123 Doe Street, Doe City, Virginia, 12345
Use today’s date to date the invoice. Search for the unit price of these TVs on the internet.
20. At this point in your life, you might have a résumé of your own. Let’s look at it critically and revise it.
Choose a template as described in the chapter, then copy and paste your information into the résumé you
are updating for yourself.
21. Write a business memo for your department at WorldCorp using one of the Microsoft memo templates.
The memo should announce to WorldCorp employees that there is a new set of company brand
guidelines, and that all employees at WorldCorp need to upgrade their logos and design in their
letterheads, envelopes, and business cards.
22. Use mail merge to create envelopes using the names/addresses we used in the example in the chapter.
Use a fictional WorldCorp address found on the main document as the return address.
23. WorldCorp is sending a letter to its clients thanking them for their participation in a survey. Write the
“thank you form letter” for the main document from scratch, or use one of the templates from Redtail
Technology (https://openstax.org/r/78RTMailMerge). Adjust the merge fields as needed to include the
company name. Add five company names, street addresses, city, state, and zip code by creating a new list
as outlined in the chapter. These five names and addresses can be made up, or you can use the data in the
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https://openstax.org/r/78RTMailMerge
https://openstax.org/r/78RTMailMerge
downloadable List Names worksheet (https://openstax.org/r/78ListNamesWkst). Perform the mail merge
of the “thank you form letter,” and use the Edit Individual Documents command for the final mail merge.
24. Design a new form for your WorldCorp coworkers. You are holding training sessions on the new company-
wide computer system, and you need to know when your coworkers can come. Attendance is mandatory,
but the coworkers can choose their own time slot and date. Make a form with the necessary information
(name, position, department, time, date).
25. Create a form that could be used when contacting a new business client for cell phone/tablets for
employees. You will want to gather enough information about their needs to provide them an accurate
quote for monthly costs. Information that you will collect could be decision maker’s contact information,
number of employees, estimated usage of phones/data, how many phones/tablets might be needed, and
other related information. Be creative in selecting the correct question type for the correct form controls.
26. Go to the Extensions menu in Docs. Find a free add-on for business cards. Install the add-on and create
business cards using your own information.
27. Find an invoice template from the Google user-generated templates and create a generic invoice. Find an
image, as a symbol or simple design, to add to the invoice.
28. Use Forms to create a party invitation from scratch. You want to collect names and see how many people
plan on attending a party you are hosting. You might consider what type of party you are planning (e.g., a
graduation party) and other relevant information in order to generate appropriate questions. Consider
adding questions about food allergies or preferences when creating the invitation.
29. Find a template for a customer feedback survey. Modify the template with a different theme and font
style. Change a couple of the questions to different question types and reorder the questions.
30. Write a sample business memo to your WorldCorp coworkers, describing the upcoming market trends
report. Create the memo in Docs. Using the Publish to web option, publish the document to the web using
the two methods: link and embed.
31. Create a Doc detailing a plan for completing an assignment for one of your classes. You could create the
plan based on when the assignment is due and include items such as the date on which you will begin
work on it, what you will need to complete the task, and other related items. Share the Doc with a friend
using the skills in the section. Change the permissions so that the friend can add comments and edit the
Doc.
Written Questions
32. How could templates help your professional presence as a business consultant? Explain.
33. What is the objective and general form of a business card? Explain.
34. What are the similarities and differences between a brochure and a flyer?
35. What are some advantages of using mail merge?
36. Describe the process of inserting fields into the main document.
37. Describe the various content control fields used in creating fillable forms.
38. Explain the purpose of the combo box control.
39. Describe the process of submitting a template to Google. Why do you think Google allows only certain
users to publish templates for others to use?
40. How do you use a Word template in Docs?
41. What are the advantages of Forms over the .dotx surveys you can produce in Word?
402 5 • Chapter Review
Access for free at openstax.org
https://openstax.org/r/78ListNamesWkst
42. What is the objective of a public link?
43. What are the main differences between a Public link and an Anyone with the link shareable links?
44. How is Editing access different from Commenting access in a Doc?
45. Explain a potential concern you might have using a public link for collaboration on document.
Case Exercises
46. Campaignmonitor.com is a company that helps entrepreneurs set up a user-friendly email advertisement
campaign. It has lengthy guidelines on how to design a professional email ad (https://openstax.org/r/
78EmailAd) and lots of infographics and screen captures of excellent examples.
A. Now that you are more knowledgeable on email ads, design your own brief “flyer”-type email. Go to
Microsoft’s template (https://openstax.org/r/78MicTemplate) page and type "flyer" into the search bar
to find a flyer template that you like. Try to implement the lessons from campaignmonitor.com when
you design your own.
B. The flyer can be about a product or organization you are familiar with, such as a school group or the
brand of cell phone you use. Include a description of the product or organization and the overall
features that are appealing.
47. Use the form that you just completed for the Practice Exercise about new customer leads. Using the skills
you learned in Mail Merge in Microsoft Word, create a mail merge to send this form via emailto the five
recipients we used in that section. You will need to create fictional email addresses. You can use the
format first initial + last name@company.com for this exercise. Include yourself (use your real email
address) so that you can see how mail merge for emails works. (Note: When you complete the mail merge,
you will get undeliverable email error messages because you used fictional email addresses.)
48. You have been hired to your “dream job.” How could you use the Google Survey feature in your chosen
profession?
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https://openstax.org/r/78EmailAd
https://openstax.org/r/78EmailAd
https://openstax.org/r/78MicTemplate
404 5 • Chapter Review
Access for free at openstax.org
Figure 6.1 Working on a slide presentation can be done individually or collaboratively, depending on the tools you are using. (credit:
modification of “A group of people having a meeting” by Darlene Alderson/Pexels, Public Domain)
Chapter Outline
6.1 Presentation and Design Essentials
6.2 Designing a Presentation in Microsoft PowerPoint
6.3 Formatting Microsoft PowerPoint Slides: Layout and Design Principles
6.4 Adding Visuals and Features to Microsoft PowerPoint Slides
6.5 Designing a Presentation in Google Slides
6.6 Creating Google Slides: Layout and Text
6.7 Adding Visuals and Features to Google Slides
Chapter Scenario
The ability to communicate your vision and ideas effectively will be critical to your growth and success at
WorldCorp. As a new hire, the company’s human resources department will ask you to make a presentation
introducing yourself to other employees. This assignment has two purposes. First, it allows the company to get
to know you better. Second, it trains you in the two most popular presentation software programs: Microsoft
PowerPoint and Google Slides. (There are other presentation software programs available, such as Prezi,
Keynote, or Canva, but PowerPoint and Slides are used more often.) This chapter explores the basics of these
two programs.
PowerPoint launched in 1990 and has grown in complexity with each new iteration of Microsoft Office. It’s hard
to imagine, but many of the features that users rely on in PowerPoint today were available when it was first
released on Windows 3.1. Examples include importing pictures to make them editable, adding transitions
between slides in slideshows, incorporating sound and video into slides, and adding/changing fonts
throughout the presentation. Over the years, the options have expanded. Image and sound quality have
become a premium in today’s world. PowerPoint has been able to keep up with the ability to process high-
definition images and sound. It now includes a design editor that helps users hone their graphic design skills.
While PowerPoint provides tools for designing visually appealing presentations, it is not a dedicated graphic
design program like Adobe Photoshop or Illustrator.
Preparing Presentations
6
	Chapter 6 Preparing Presentations
	Chapter Scenario