MM-PUR-Cancelling Blocking _closing_ a partially

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PROJECT A-SURE 
User Training Manual 
 
 
PROCUREMENT 
 
 
Cancellation/Block/Closing the Purchase Requisition 
 
 
 
 
 
CUSTOMER: PTCL 
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN 
 
 
 
Date: 17 November, 2007 
Author(s): S.M Shehzad Alam 
   
 
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Document Number 
Document Number Document Date 
MM-PUR-001.08.doc/001 17 November, 2007 
 
 
Version History 
Version Number Version Date Summary of Changes Ref: Minutes of Review 
01 / 001 05 Oct, 2007 NA NA 
 
 
 
 
   
 
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TABLE OF CONTENTS 
1.  LEGEND ..................................................................................................................... 3 
 
 
   
 
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1. Create PO 
1.1. Required User Input 
Create a New PO 
 
1.2. SAP Screen Snap 
 
 
1.3. Description 
  
To access Create Purchase Requisition Transaction you will have to use the following path: 
Logistics ---> Materials Management ---> Purchasing ---> Purchase Order ---> Create ---> 
Vendor/Supplying Plant known 
 
First we create a New Purchase order with reference to existing Purchase Requisition. We will take partial 
quantity in the PO. 
   
 
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2. Select PO Document Type 
2.1. Required User Input 
Click on "List Box". 
 
2.2. SAP Screen Snap 
 
 
2.3. Description 
  
This is the initial screen of Purchase Requisition. Here you will select the Requisition document type, 
In PTCL Purchase requisition uses following document type relevant to category. 
•PTCL Legacy Service. 
•PTCL Legacy Supply. 
•PTCL Legacy TK-Cont. 
•PTCL Legacy Reg & Zonal Fwo. 
•PTCL Legacy Reg & Zonal Imp. 
   
 
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•PTCL Stock Transport. 
•PTCL Zonal Loc. 
3. Enter Purchasing Organization 
3.1. Required User Input 
Enter "11". 
 
3.2. SAP Screen Snap 
 
 
3.3. Description 
  
A purchasing organization procures materials and services, negotiates conditions of purchase with 
vendors, and is responsible for such transactions. 
An organizational unit in logistics, subdividing an enterprise according to the requirements of Purchasing. 
Possible forms are: 
Enterprise-wide: One purchasing organization procures for all the company codes of a client - that is, for 
all companies belonging to a corporate group 
Company-specific: One purchasing organization procures for one company code 
Plant-specific: One purchasing organization procures for one plant 
 
   
 
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4. Select Purchasing Group 
4.1. Required User Input 
Click here. 
 
4.2. SAP Screen Snap 
 
 
4.3. Description 
  
Select purchasing group, who are responsible for purchasing activities. In PTCL different purchasing 
group are responsible for certain purchasing. 
 
   
 
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5. Type Purchasing Group 
5.1. Required User Input 
Enter "c11" then press Enter. 
 
5.2. SAP Screen Snap 
 
 
5.3. Description 
  
Type "c11" then press Enter. 
   
 
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6. Select Vendor 
6.1. Required User Input 
Enter "Backspace Key" then press "DOWN". 
 
6.2. SAP Screen Snap 
 
 
6.3. Description 
  
Enter Back space and you will see few vendors’ code which is used in recent PO, to select complete list of 
vendor press the List button 
   
 
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7. Select Vendor From List 
7.1. Required User Input 
Press "DOWN" 
 
7.2. SAP Screen Snap 
 
 
 
   
 
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8. Vendor code enter 
8.1. Required User Input 
Press Enter 
 
8.2. SAP Screen Snap 
 
 
   
 
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9. Adopt/Copy the existing PO 
9.1. Required User Input 
Click where shown. 
 
9.2. SAP Screen Snap 
 
 
9.3. Description 
  
In Creation of PO, we can adopt the already created PR. For this purpose we have to first select the PR 
and then click on adopt button or we can also drag and drop the existing PR. 
   
 
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10. Enter the Net Price 
10.1. Required User Input 
Click here 
 
10.2. SAP Screen Snap 
 
 
10.3. Description 
  
Enter the price of the requested material. 
   
 
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11. Enter Price 30 
11.1. Required User Input 
Enter "30" then press Enter. 
 
11.2. SAP Screen Snap 
 
 
   
 
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12. Scroll the PO Horizontally 
12.1. Required User Input 
Double click here. 
 
12.2. SAP Screen Snap 
 
 
12.3. Description 
  
Scroll the PO Horizontally to check the PO details 
   
 
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13. Scroll the PO Horizontally 
13.1. Required User Input 
Double click here. 
 
13.2. SAP Screen Snap 
 
 
   
 
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14. Enter Material Code 
14.1. Required User Input 
Click where shown. 
 
14.2. SAP Screen Snap 
 
 
14.3. Description 
  
Enter the Material code. If you know the Material code, you can type manually or 
You can select from the list. Press F4 key, or click on the highlighted button to call the list. 
 
   
 
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15. Click on Delivery Tab 
15.1. Required User Input 
Click here. 
 
15.2. SAP Screen Snap 
 
 
15.3. Description 
  
To enter the delivery related information like 
 
• Over delivery tolerance 
• Under delivery tolerance 
• Shipping Instructions 
• Stock Type 
   
 
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16. Enter Delivery Schedule 
16.1. Required User Input 
Click where shown. 
 
16.2. SAP Screen Snap 
 
 
16.3. Description 
  
Enter Delivery Schedule related information here like Delivery Date, Time, and Schedule Qty etc 
   
 
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17. Click on Item Detail Tabs 
17.1. Required User Input 
Click where shown. 
 
17.2. SAP Screen Snap 
 
 
17.3. Description 
  
To enter the item details for each line item 
   
 
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18. Enter PO Qty 
18.1. Required User Input 
Click here 
To enter the quantity 
 
18.2. SAP Screen Snap 
 
 
18.3. Description 
  
Specifies the quantity to be ordered 
   
 
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19. Save the PO 
19.1. Required User Input 
Click here. 
 
19.2. SAP Screen Snap 
 
 
19.3. Description 
  
Click here to save the purchase order 
   
 
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20. Confirmation Before Save 
20.1. Required User Input 
Click here. 
 
20.2. SAP Screen Snap 
 
 
   
 
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21. Display the Purchase Requisition 
21.1. Required User Input 
Enter /nme53n 
Then press Enter. 
 
21.2. SAP Screen Snap 
 
 
21.3.Description 
  
Type /nme53n then press Enter. 
   
 
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22. Display PR 
22.1. Required User Input 
Click here. 
 
22.2. SAP Screen Snap 
 
 
   
 
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23. Display Material Data 
23.1. Required User Input 
Click here. 
 
23.2. SAP Screen Snap 
 
 
23.3. Description 
  
Display Material Data 
   
 
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24. Display Quantities/Dates 
24.1. Required User Input 
Click here. 
 
24.2. SAP Screen Snap 
 
 
24.3. Description 
  
Display Quantities/Dates 
   
 
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25. Purchase Requisition Quantity Status 
25.1. Required User Input 
Click here. 
 
25.2. SAP Screen Snap 
 
 
25.3. Description 
  
Status is showing that current Purchase requisition is closed and we cannot create PO with reference to 
that PR.