Altered ReUnion Management Team Agreement

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📄 Altered Re:Union – Management Team 
Agreement 
 
Introduction 
This agreement defines the expectations, responsibilities, and commitment of individuals 
serving as members of the Management Team of Altered Re:Union. 
The Management Team corresponds to the group currently referred to in Discord as Board 
Representatives and Substitutes, and is responsible for coordinating and executing work across 
functional teams. 
By agreeing to this document, members acknowledge their role in supporting the progress, 
structure, and development of the project. 
 
📎 Section 1: Teams & Responsibilities 
🎨 Art Team 
Purpose: 
 Support the visual identity and creative assets of Altered Re:Union. 
Lead Responsibilities: 
● Coordinate art initiatives and direction 
● Gather input from contributors 
● Ensure alignment with project needs 
Co-Lead Responsibilities: 
● Support coordination and execution 
● Assist with communication 
 
🗣 Communications Team 
Purpose: 
 Manage messaging, announcements, and internal communication. 
Lead Responsibilities: 
● Gather input from the community and internal teams 
● Coordinate announcements and updates 
● Ensure clarity and consistency in messaging 
Co-Lead Responsibilities: 
● Assist in drafting and publishing communications 
 
📝 Content Creation Team 
Purpose: 
 Develop written, visual, and multimedia content. 
Lead Responsibilities: 
● Coordinate content creation efforts 
● Align content with project goals and messaging 
Co-Lead Responsibilities: 
● Support content production and publishing 
 
🎲 Game Design Team 
Purpose: 
 Support gameplay systems, balance discussions, and design exploration. 
Lead Responsibilities: 
● Gather gameplay feedback 
● Coordinate design discussions 
Co-Lead Responsibilities: 
● Support testing and feedback organization 
 
🌍 Localization Team 
Purpose: 
 Ensure accessibility across languages and regions. 
Lead Responsibilities: 
● Coordinate translation efforts 
● Gather input from language groups 
Co-Lead Responsibilities: 
● Support translation coordination and quality checks 
 
📖 Lore Team 
Purpose: 
 Support narrative continuity and world-building. 
Lead Responsibilities: 
● Develop lore direction 
● Align storytelling with the project 
Co-Lead Responsibilities: 
● Support writing and coordination 
 
⚙ Operations Team 
Purpose: 
 Support execution and cross-team coordination. 
Lead Responsibilities: 
● Identify needs across teams 
● Remove blockers and improve efficiency 
Co-Lead Responsibilities: 
● Support coordination and execution 
 
🧭 Organization Team 
Purpose: 
 Maintain structure, Discord flow, and communication health across the community. 
Lead Responsibilities: 
● Maintain Discord organization and clarity 
● Define and support processes 
● Act as a neutral and diplomatic voice in conflict situations 
● Support alignment across teams 
Co-Lead Responsibilities: 
● Assist with structure and communication 
● Support moderation flow and coordination 
 
🏆 Organized Play Team 
Purpose: 
 Support events and player engagement. 
Lead Responsibilities: 
● Coordinate organized play initiatives 
● Gather player feedback 
Co-Lead Responsibilities: 
● Support planning and execution 
 
🎓 Learn-to-Play Program Team 
Purpose: 
 Support onboarding and education for new players. 
Lead Responsibilities: 
● Develop learning materials 
● Support new player experience 
Co-Lead Responsibilities: 
● Assist with onboarding and sessions 
 
💻 Software Development Team 
Purpose: 
 Support tools and technical infrastructure. 
Lead Responsibilities: 
● Identify and prioritize technical needs 
● Coordinate development efforts 
Co-Lead Responsibilities: 
● Support development and testing 
 
🧪 Software Development BGA Team 
Purpose: 
 Support Board Game Arena-related development and integrations. 
Lead Responsibilities: 
● Coordinate BGA-specific work 
● Align with broader technical goals 
Co-Lead Responsibilities: 
● Assist with implementation and testing 
 
📚 Wiki Team 
Purpose: 
 Maintain documentation and shared knowledge. 
Lead Responsibilities: 
● Organize and maintain information 
● Ensure accuracy and accessibility 
Co-Lead Responsibilities: 
● Support updates and content management 
 
🧭 Section 2: Structure & Oversight 
Altered Re:Union operates with a structured flow of responsibility: 
● Representative (S) (Board Member at Large) 
● Team Lead 
● Co-Lead 
● Team Members 
Oversight Model: 
● Team Leads and Co-Leads are responsible for coordinating their respective teams and 
delivering on team initiatives. 
● The Representative (Board Member at Large) provides high-level oversight across 
teams and serves as a coordination layer between the Board of Directors and the 
Management Team. 
The Representative may: 
● Conduct periodic check-ins with Team Leads and Co-Leads 
● Review progress, timelines, and alignment 
● Identify blockers, risks, or misalignment across teams 
This structure ensures accountability, visibility, and alignment while maintaining autonomy in 
team execution. 
 
📄 Section 3: Management Team 
Expectations 
1. Role & Responsibilities 
● Lead and support a functional team 
● Coordinate with other Management Team members across initiatives 
● Represent the needs and feedback of their team 
● Contribute to discussions, planning, and execution 
● Support the overall progress of Altered Re:Union 
 
2. Commitment & Participation 
● This role requires an active and consistent level of engagement 
● Additional time commitment is expected beyond general community participation 
● Members are responsible for maintaining communication and visibility into their work 
 
3. Ownership & Accountability 
● Take ownership of their responsibilities 
● Follow through on commitments and deliverables 
● Communicate progress, blockers, and updates as needed 
● Support alignment between their team and the broader project 
 
4. Collaboration & Conduct 
● Act in the best interest of Altered Re:Union 
● Communicate respectfully and constructively 
● Remain collaborative and solution-oriented 
● Support a positive and productive team environment 
● Help de-escalate conflict and contribute to resolution 
 
5. Conflict of Interest & Commitment 
Refrain from participating in projects that directly compete with or materially conflict with the 
goals, development, or success of Altered Re:Union during their period of involvement in this 
role. 
If a potential conflict arises, members are expected to communicate openly so it can be 
addressed appropriately. 
 
6. Inactivity & Role Continuity 
If a member finds themselves unable to consistently meet their commitments, whether due to 
inactivity, competing priorities, or reduced capacity, they are expected to communicate this 
openly and in a timely manner. The organization will make reasonable efforts to provide support, 
adjust responsibilities, or facilitate a transition of the role to ensure continuity of service. 
Sustained inactivity or an ongoing inability to fulfill core responsibilities, without communication, 
may result in the reassignment of the role in order to ensure the continued progress and stability 
of the organization and the community it serves. 
 
7. Values and Conduct 
Altered Re:Union is founded on the principles of trust, collaboration, and shared purpose. All 
members serving in leadership or management roles are expected to uphold the values and 
mission of the organization in their conduct, both within the team and in their interactions with 
the broader community. 
Behavior that undermines team cohesion, conflicts with the stated values and mission of the 
organization, or causes harm to the community may result in a role transition or removal from a 
leadership position. Such determinations will not be made unilaterally. They will involve open 
dialogue, be conducted with fairness and transparency, and be guided at all times by the best 
interests of theorganization. 
 
8. Transitional Structure 
This agreement reflects the current transitional phase of Altered Re:Union. 
Roles, expectations, and structure may evolve as the organization formalizes its long-term 
governance model. 
 
9. Acknowledgment 
By signing below, you acknowledge your role as a member of the Management Team and your 
commitment to the expectations outlined in this agreement. 
 
✍ Signatures 
Name: ___________________________ 
Role / Team: ____________________ 
Signature: ______________________ 
Date: __________________________ 
 
 
	📄 Altered Re:Union – Management Team Agreement 
	Introduction 
	📎 Section 1: Teams & Responsibilities 
	🎨 Art Team 
	🗣️ Communications Team 
	📝 Content Creation Team 
	🎲 Game Design Team 
	🌍 Localization Team 
	📖 Lore Team 
	⚙️ Operations Team 
	🧭 Organization Team 
	🏆 Organized Play Team 
	🎓 Learn-to-Play Program Team 
	💻 Software Development Team 
	🧪 Software Development BGA Team 
	📚 Wiki Team 
	🧭 Section 2: Structure & Oversight 
	📄 Section 3: Management Team Expectations 
	1. Role & Responsibilities 
	2. Commitment & Participation 
	3. Ownership & Accountability 
	4. Collaboration & Conduct 
	5. Conflict of Interest & Commitment 
	6. Inactivity & Role Continuity 
	7. Values and Conduct 
	8. Transitional Structure 
	9. Acknowledgment 
	✍️ Signatures